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Senior Secretary, Litigation & Regulatory

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DLA Piper

2mo ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You need experience in professional services, strong Microsoft Office skills, good communication, problem-solving abilities, GCSEs in Maths and English, and a flexible, calm, and eager approach.
  • You will manage workflows, coordinate meetings, arrange travel, handle document production, support billing processes, and assist with file management and projects for the litigation team.

Requirements

  • Previous experience within a professional services environment
  • Knowledge of Microsoft Office Suite
  • Strong organisation and prioritisation skills
  • Good verbal and written communication skills
  • GCSE Maths and English Grade 4 and above or equivalent
  • Ability to demonstrate problem solving skills
  • Flexible approach to working practices in order to meet business needs
  • Good verbal and written communication skills
  • Friendly, personable and approachable
  • Adaptable and flexible approach
  • Conscientious and diligent
  • Remains calm under pressure
  • Eager to learn and develop skills
  • Adopt a can do attitude

Responsibilities

  • Working collaboratively with the rest of the team, to deliver and provide exceptional secretarial support by:
  • Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
  • Proactively managing workflow from the team inbox and completing tasks in priority order
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Manage fee earner expectations in terms of deadlines and status of tasks undertaken
  • Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries
  • Understanding DLA Piper document management processes (iManage)
  • Utilising document production for the creation of all first draft documents
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
  • Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes
  • Understanding the client matter opening, client reporting and client balances processes
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool)
  • Providing administrative support to fee earners with conflict searches and audit requests
  • Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

FAQs

What is the duration of the contract for the Senior Secretary position?

The contract for the Senior Secretary position is for 6 months.

Where is the Senior Secretary position located?

The Senior Secretary position is located in our London office.

What are the main duties and responsibilities of the Senior Secretary?

The Senior Secretary is responsible for delivering exceptional secretarial support, managing workflow, coordinating meetings, organizing travel arrangements, assisting with document production, managing file organization, and supporting fee earners with administrative tasks.

What previous experience is required for this role?

Previous experience within a professional services environment is required.

What skills are essential for the Senior Secretary position?

Essential skills include strong organization and prioritization abilities, good verbal and written communication, problem-solving skills, and a flexible approach to working practices.

What software knowledge is required for this role?

Knowledge of the Microsoft Office Suite and familiarity with document management processes such as iManage are required.

What qualifications are necessary to apply for the Senior Secretary position?

Candidates should have GCSE Maths and English at Grade 4 and above or equivalent qualifications.

What values does DLA Piper prioritize in their work culture?

DLA Piper prioritizes values such as being supportive, collaborative, bold, and exceptional in all aspects of their work.

Does DLA Piper have a diversity and inclusion policy?

Yes, DLA Piper is committed to diversity and inclusion and actively seeks to create a balanced and inclusive working environment.

Is there an opportunity for skill development in this role?

Yes, the role provides opportunities for developing a broader range of skills and pursuing a defined career path within the secretarial function.

Can candidates discuss flexible working arrangements?

Yes, DLA Piper is open to discussing different ways to support agile working arrangements.

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DLA Piper

Global law firm located in more than 40 countries

Law
Industry
5001-10,000
Employees
2005
Founded Year

Mission & Purpose

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually any other law firm in the world. Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology. Attorney Advertising. To view our legal notices, please visit: www.dlapiper.com/legalnotices