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Service Administrator

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    Sales & Business Development
  • Melbourne

AI generated summary

  • You need a high school diploma or equivalent, relevant work experience or specialized skills, and possible licensing for export compliance.
  • You will engage customers, assess needs, create work orders, troubleshoot issues, document results, manage service records, and analyze problems for effective resolutions and claims processing.

Requirements

  • High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
  • This position may require licensing for compliance with export controls or sanctions regulations.
  • Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

Responsibilities

  • Serves as the first point of contact with customers either on the phone or at the branch, developing positive relationships with key customers.
  • Assesses customers needs and gathers pertinent information
  • Creates basic work orders in appropriate systems
  • Provides some status updates to customers, as requested
  • Translates customer complaints to develop troubleshooting plan; troubleshoots issue following guided work flows, procedures, specialized equipment such as mechanical and electronic service tools, and diagnoses computer software to isolate failed components to enable a successful repair; validates repair by duplicating complaint to ensure it has been resolved; documents results of troubleshooting in business systems to communicate what has been done for payment and historical tracking.
  • Identifies the suite of available hardware and software tools required for a service event; utilizes the appropriate electronic tool set to maintain the product or diagnose and troubleshoot an issue; interprets electronic tool results or recommendations to determine next steps for service resolution.
  • Creates and verifies customer, equipment and technical information; captures specific data using required service tools; follows procedures and documents required information in the service management system in order to have an accurate record of the work done.
  • Obtains product technical issue information and utilizes available resources including data management tools; elevates issues to a higher level of expertise, balancing timeliness of customer response with investigation efforts; captures all troubleshooting steps in the appropriate database in order to ensure seamless transitions and accurate response to ticket resolution in a timely manner.
  • Analyzes customer issues to verify root cause of failure and associated progressive damage using Cummins published service information; interprets the warranty administration manual to determine eligibility for coverage and claim requirements; identifies items associated with repair that can be covered and communicates to stakeholders; files a claim in the appropriate system using proper documentation and requirements to receive accurate settlement.

FAQs

What is the primary role of a Service Administrator?

The primary role of a Service Administrator is to serve as the first point of contact with customers to promote quality customer service and assist with increasing business within the branch location.

What competencies are important for this position?

Important competencies for this position include financial acumen, effective communication, customer focus, conflict management, diagnostics application, electronic service tool application, service documentation, technical escalation, understanding the warranty process, and valuing differences.

What qualifications are required for the Service Administrator role?

A high school diploma or certificate of completion of secondary education or equivalent experience is required, along with significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience.

Is there any licensing required for this position?

Yes, this position may require licensing for compliance with export controls or sanctions regulations.

What types of customer interactions does a Service Administrator handle?

A Service Administrator handles customer interactions both over the phone and in-person at the branch, building positive relationships and assessing customer needs.

What are the primary responsibilities of a Service Administrator?

Primary responsibilities include creating basic work orders, providing status updates to customers, documenting troubleshooting results, and escalating technical issues as necessary.

Is prior experience in a similar role necessary?

Yes, significant relevant work experience or specialized skills are required for this role.

What type of work environment does this role require?

The Service Administrator role is primarily an on-site position, performed in an office setting.

Does Cummins Inc. offer a relocation package for this position?

Yes, there is a relocation package offered for this position.

How does the Service Administrator contribute to customer satisfaction?

The Service Administrator contributes to customer satisfaction by building strong relationships, delivering customer-centric solutions, and providing timely updates and appropriate responses to customer inquiries.

Automotive
Industry
10,001+
Employees
1919
Founded Year

Mission & Purpose

At Cummins, we empower everyone to grow their careers through meaningful work, building inclusive and equitable teams, coaching, development and opportunities to make a difference. Across our entire organization, you'll find engineers, developers, and technicians who are innovating, designing, testing, and building. You'll also find accountants, marketers, as well as manufacturing, quality and supply chain specialists who are working with technology that's just as innovative and advanced. From your first day at Cummins, we’re focused on understanding your talents, current skills and future goals – and creating a plan to get you there. Your journey begins with planning your development and connecting to diverse experiences designed to spur innovation. From our internships to our senior leadership roles, we attract, hire and reward the best and brightest from around the world and look to them for new ideas and fresh perspectives.