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Solar Project Administrator/Administrative Assistant

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Moss

2mo ago

  • Job
    Full-time
    Junior Level
  • Construction & Surveying
    People, HR & Administration

AI generated summary

  • You must have a high school diploma, 2+ years in construction, bilingual skills preferred, strong communication, attention to detail, data entry proficiency, and Microsoft Office knowledge.
  • You will handle HR liaison duties, process new hire paperwork, manage timesheets, assist with payroll, support project operations, and maintain organized records and office supplies.

Requirements

  • Minimum of High School diploma required
  • Minimum of 2+ years in a similar role within the construction industry required
  • Bilingual in English and Spanish and/or English and Creole preferred.
  • Strong work ethic with a high level of maturity and a positive attitude toward changing situations and interactions on-site.
  • Excellent communication and follow-up skills.
  • Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
  • Provide outstanding customer service internally to our fellow employees and subcontractors
  • Strong data entry skills
  • Ability to create spreadsheets, and proficient with Microsoft Excel, Word and Outlook
  • Willingness to travel preferred.

Responsibilities

  • Serve as a liaison for HR and Accounting departments
  • Onboarding and conduct urinalysis test
  • Process all new hire paperwork and scan through HR database system
  • Enter timesheets in Timeclock Plus and verify accuracy of time and per diem log
  • Run daily and weekly reports and send to team's superintendent for approval of employees' time
  • Send final approved weekly payroll report with per diem log to the payroll department
  • Assist the project accountant with invoices and expense reports
  • Support the project start up and close-out processes
  • Assist the Project Manager and the team as needed
  • Assertive, able to cope with pressure, and be a team player
  • Excellent ability to communicate among construction, technical and non-technical personnel, both internally and outside the company, and comfortable working in a fast-moving dynamic, environment
  • Handle various administrative duties: maintain and update files, databases, records, and/or other documents, keep project paperwork organized, filing and scanning, requisition supplies, printing, making sure the office is stocked with office supplies (including the copier, bathrooms, etc.), and clean the office trailer
  • Perform other duties as assigned

FAQs

What is the job title for this position?

The job title is Solar Project Administrator/Administrative Assistant.

What type of company is Moss?

Moss is a national privately held construction firm specializing in construction management, solar EPC, and design-build.

Where is this position located?

This position is located in Robards, Kentucky.

What are the primary responsibilities of the Solar Project Administrator?

The primary responsibilities include managing onboarding, processing new hire paperwork, handling terminations, overseeing timekeeping for hourly employees, and supporting project start-up and close-out processes.

Is bilingualism preferred for this role?

Yes, bilingualism in English and Spanish and/or English and Creole is preferred for this role.

What is the minimum educational requirement for this position?

The minimum educational requirement is a High School diploma.

How many years of experience are required for this role?

A minimum of 2+ years of experience in a similar role within the construction industry is required.

What software proficiency is needed for this position?

Proficiency in Microsoft Excel, Word, and Outlook is required, along with strong data entry skills.

Is travel required for this position?

A willingness to travel is preferred for this position.

What type of work classification is this job?

This job is classified as full-time, non-exempt, and hourly.

To whom does this role report?

This role reports to the Project Administrator Supervisor.

What qualities are important for a candidate applying for this role?

Important qualities include high energy, excellent interpersonal and organizational skills, the ability to cope with pressure, strong follow-up skills, and a positive attitude toward changing situations.

Does Moss provide an inclusive work environment?

Yes, Moss is an equal opportunity employer committed to creating an inclusive environment for all employees.

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Moss

Your entire company spend in one place: Manage card payments, employee expenses, invoices, and cash flow in one place.

Finance
Industry
201-500
Employees
2019
Founded Year

Mission & Purpose

Moss saves your company time and money and gives you control over your expenses. As an end-to-end spend management solution, there’s a reason thousands of businesses across Europe rely on us. For smart spending, smooth month-end closing, and seamless integration with your existing HR and accounting systems, Moss is the superior spend management tool for finance teams.