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Sr. Administrative Coordinator

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Brown and Caldwell

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Atlanta

AI generated summary

  • You need a high school diploma, 5 years' office experience, strong organizational and communication skills, MS Office proficiency, and must work in-office 3 days a week. Notary in GA preferred.
  • You will manage office logistics, support meetings, lead events, assist staff with administrative tasks, onboard new hires, ensure safety compliance, and handle communication with building management.

Requirements

  • High school diploma plus minimum five years’ experience in a professional office setting.
  • Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
  • Strong management, coordination, and organization skills essential.
  • Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
  • Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
  • Excellent communication skills (both written and oral) are essential.
  • Knowledge of organizational operations and procedures essential.
  • Candidate must be proficient in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
  • Excellent written and verbal communication skills. Experience in proofreading and formatting are necessary. Technical editing/writing experience is a plus.
  • Some level of basic IT functions a plus.
  • Must be able to work at least 3 days in the office.
  • Notary Public in the State of Georgia or willingness to become a notary.
  • Valid driver’s license and good driving record may be required.

Responsibilities

  • Collaborate and work closely with the Atlanta Local Leader to maintain office organization, efficiencies, and connections with staff.
  • Responsibilities will include but are not limited to: overall office logistics, schedule/develop/support meetings (local and national), and identify creative activities to engage staff and ensure high office morale along with supporting local efforts around Diversity and Inclusion.
  • Lead and support office events (i.e., virtual coffee chats, office lunches, all hands meetings, and other employee events) throughout the year to engage the office.
  • Be the point of contact with building management on communications with the office, building procedures, and any concerns with the office or building.
  • Provide administrative support and assistance to all staff for a variety of office functions and operations.
  • This includes front desk management (greet clients, vendors, guests, and staff), office supplies/equipment management/maintenance, mail/courier service/FedEx, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (office-wide emails, Microsoft Teams postings, small group coordination efforts).
  • Correspondence/Client Deliverables.
  • Coordinate and assist with formatting of reports, letters, marketing materials, Scopes of Work and Design Specifications including text, tables, spreadsheets, graphics, and other diverse content.
  • Proofread reports, records, and other data for accuracy.
  • Onboard New Hires.
  • Work with supervisors and office personnel (local and regional) to develop onboarding plans and conduct new hire orientations.
  • Perform assignments of a confidential nature for functional groups and managers.
  • Understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.
  • Submit invoices to Accounts Payable for services provided to the office.
  • Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, Personal Protective Equipment (PPE) orders, and other health and safety related items.
  • Virtually support other nearby Brown and Caldwell (BC) offices as needed.

FAQs

What is the role of the Sr. Administrative Coordinator?

The Sr. Administrative Coordinator is responsible for managing the administrative functions of the Atlanta office, which includes maintaining office organization, providing administrative support to staff, onboarding new hires, supporting office events, and ensuring adherence to corporate policies.

What qualifications do I need to apply for this position?

Candidates should have a high school diploma plus a minimum of five years of experience in a professional office setting, strong organizational and communication skills, proficiency in Microsoft Office applications, and the ability to work both independently and in a team environment.

What is the expected salary range for this position?

The anticipated starting pay range for this position varies based on the employee's primary work location, with ranges including Location A: $19.80 - $27.20, Location B: $21.80 - $29.90, and Location C: $23.70 - $32.60.

Is prior experience in office management required?

Yes, a minimum of five years’ experience in a professional office setting is required, along with strong management and organizational skills.

What benefits does Brown and Caldwell offer to employees?

Brown and Caldwell provides a comprehensive benefits package that includes medical, dental, vision, life insurance, an employee assistance program, paid time off, parental leave, 401(k) retirement plan with employer match, tuition reimbursement, and more.

Will I need to work in the office?

Yes, candidates must be able to work at least three days in the office.

Is the position open for remote work?

The position is not fully remote; it requires being in the office at least three days a week in a hybrid format.

Do I need to be a Notary Public?

While being a Notary Public in the State of Georgia is preferred, candidates may also show a willingness to become a notary if they are not already certified.

What kind of support will I provide to other staff?

You will provide administrative support in various areas like front desk management, office supplies management, travel arrangements, coordinating meetings, and assisting with client deliverables.

What is the company culture like at Brown and Caldwell?

Brown and Caldwell promotes a collaborative culture focused on learning and growth, where employees are encouraged to engage with each other and contribute to a clean and healthy environment.

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Brown and Caldwell

Brown and Caldwell is the largest engineering consulting firm solely focused on the U.S. environmental sector

Science & Healthcare
Industry
1001-5000
Employees
1947
Founded Year

Mission & Purpose

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a privately-held, 100 percent environmental firm with 1,600+ professionals serving clients locally and globally from 52 locations. We are the largest engineering and construction firm solely focused on the U.S. water and environmental sectors. Our creative designs and progressive solutions have helped municipal, federal and private organizations overcome their most complex environmental challenges. We offer a comprehensive range of engineering, scientific, consulting and construction services and all the essential ingredients® for a successful project and a standout experience. We are passionate about delivering exceptional service, collaborating with clients, adding value through innovation and building relationships that last. This passion dates back to Ken Brown and Dave Caldwell, who, since founding the company in 1947, stood out for their ability to solve engineering challenges, apply technology to emerging environmental problems, and serve their community. Service, great technical solutions, innovation. These are the qualities our founders carried forward as the world changed and the company grew into what it is today. Now, nearly 70 years later, these qualities are just as important – essential, really – to Brown and Caldwell and to our clients.