Large

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a privately-held, 100 percent environmental firm with 1,600+ professionals serving clients locally and globally from 52 locations. We are the largest engineering and construction firm solely focused on the U.S. water and environmental sectors.

Our creative designs and progressive solutions have helped municipal, federal and private organizations overcome their most complex environmental challenges. We offer a comprehensive range of engineering, scientific, consulting and construction services and all the essential ingredients® for a successful project and a standout experience.

We are passionate about delivering exceptional service, collaborating with clients, adding value through innovation and building relationships that last. This passion dates back to Ken Brown and Dave Caldwell, who, since founding the company in 1947, stood out for their ability to solve engineering challenges, apply technology to emerging environmental problems, and serve their community. 

Service, great technical solutions, innovation. These are the qualities our founders carried forward as the world changed and the company grew into what it is today. Now, nearly 70 years later, these qualities are just as important – essential, really – to Brown and Caldwell and to our clients.



Science & Healthcare

Brown and Caldwell

Brown and Caldwell is the largest engineering consulting firm solely focused on the U.S. environmental sector

You must have a bachelor’s degree, 10+ years in organizational design/change management, strong leadership, analytical skills, and expertise in managing large-scale transformations.

You will drive change initiatives, assess organizational needs, develop leadership, enhance HR capabilities, and ensure effective collaboration and continuous improvement across the organization.

People, HR & Administration

Business, Operations & Strategy

Denver

<div>
 The Director, Organizational Effectiveness (OE) will provide transformation, process optimization, and organizational development expertise to senior leaders. Recognized as an expert in organizational transformation, you will partner with business and HR leaders to support the successful implementation of our operating model through the acceleration of process optimization.
 This role has the potential to work virtually and can be filled near any BC office, preference of Denver, CO.
 <ul>
 <li>Drive Transformational Change: Partner with group, region, and functional leaders to align the talent strategy with the business's strategic objectives and annual goals, ensuring impactful and sustainable</li>
 </ul>
 <ul>
 <li>Shape the Future: Conduct organizational design and team effectiveness assessments and diagnostics to address short, mid, and long-term future needs, ensuring the organization is well-prepared for growth and success.</li>
 </ul>
 <ul>
 <li>Leadership Development: Define and deploy innovative solutions to address leader development needs, supporting BC’s vision, aspirational goals, leadership attributes, and values.</li>
 </ul>
 <ul>
 <li>Build HR Excellence: Develop HR functional excellence by upskilling and enhancing the capabilities of the HR function, ensuring a high-performing and future-ready team.</li>
 </ul>
 <ul>
 <li>Organizational Assessment: Conduct comprehensive assessments of current organizational structures, processes, and culture to identify opportunities for improvement.</li>
 </ul>
 <ul>
 <li>Organizational Design: Design and facilitate team workshops intended to clarify roles, interactions, RACI, and processes; to pressure test and provide clarity on how the key processes work in practice</li>
 </ul>
 <ul>
 <li>Provide business process expertise and input into organizational design work</li>
 </ul>
 <ul>
 <li>Organizational Development: Support the talent needs of the organization by leading with a consultative approach for the executive leadership team and partnering with their HR partners to help create specific org designs and strategies to help drive successful goal achievement.</li>
 </ul>
 <ul>
 <li>Change Management: Apply effective change management and collaborate across functions to ensure alignment and adoption of the new ways of working Lead Enterprise (ePO) change management initiatives/projects to ensure smooth transitions and adoption of new structures, systems, and processes. Provide mentoring and guidance to internal change advocates.</li>
 </ul>
 <ul>
 <li>Collaboration: Support the talent needs of the organization by leading with a consultative approach for the executive leadership team, area leadership teams, and partnering with our Strategic People Directors and HR Business Partners to understand business strategy and translate into clear recommendations for change initiatives across the organization design cycle.</li>
 </ul>
 <ul>
 <li>Performance Metrics and Evaluation: Establish and monitor key performance indicators to measure the effectiveness of organizational design changes and drive continuous improvement.</li>
 </ul>
 <ul>
 <li>Continuous Improvement: Stay current with industry trends and best practices in organizational design and apply this knowledge to drive ongoing enhancements.</li>
 </ul>
 Desired Skills and Experience:
 <ul>
 <li>Bachelor’s degree in Organizational Development, Business Administration, Human Resources, or a related field required; master’s degree or MBA preferred.</li>
 </ul>
 <ul>
 <li>Minimum of 10 years of experience in organizational design, change management, or a related field, with at least 5 years in senior leadership role.</li>
 </ul>
 <ul>
 <li>Internal or external OD consulting experience preferred.</li>
 </ul>
 <ul>
 <li>Exceptional leadership and influencing skills, with the ability to drive organizational change at all levels.</li>
 </ul>
 <ul>
 <li>Proven ability to lead and influence cross-functional teams.</li>
 </ul>
 <ul>
 <li>Strong analytical and strategic thinking skills, with the ability to develop and implement effective organizational design solutions.</li>
 </ul>
 <ul>
 <li>Ability to develop and implement long-term strategies that align with the organization’s goals and objectives.</li>
 </ul>
 <ul>
 <li>Excellent communication and interpersonal skills, with the ability to build strong relationships and effectively communicate complex concepts.</li>
 </ul>
 <ul>
 <li>Expertise in managing and facilitating change within an organization, ensuring smooth transitions and adoption of new structures and processes.</li>
 </ul>
 <ul>
 <li>Advanced project management skills, with the ability to manage large-scale transformation initiatives.</li>
 </ul>
 Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
 Location A: Salary $145,000 - $160,000
 Location B: Salary $160,000 -$175,000
 Location C: Salary $174,000 -$190,000
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
 Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
 About Brown and Caldwell
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
 This position is subject to a pre-employment background check and a pre-employment drug test.
 Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
 Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
</div>



 The Director, Organizational Effectiveness (OE) will provide transformation, process optimization, and organizational development expertise to senior leaders. Recognized as an expert in organizational transformation, you will partner with business and HR leaders to support the successful implementation of our operating model through the acceleration of process optimization.
  This role has the potential to work virtually and can be filled near any BC office, preference of Denver, CO.
 
  Drive Transformational Change: Partner with group, region, and functional leaders to align the talent strategy with the business's strategic objectives and annual goals, ensuring impactful and sustainable
 
 
  Shape the Future: Conduct organizational design and team effectiveness assessments and diagnostics to address short, mid, and long-term future needs, ensuring the organization is well-prepared for growth and success.
 
 
  Leadership Development: Define and deploy innovative solutions to address leader development needs, supporting BC’s vision, aspirational goals, leadership attributes, and values.
 
 
  Build HR Excellence: Develop HR functional excellence by upskilling and enhancing the capabilities of the HR function, ensuring a high-performing and future-ready team.
 
 
  Organizational Assessment: Conduct comprehensive assessments of current organizational structures, processes, and culture to identify opportunities for improvement.
 
 
  Organizational Design: Design and facilitate team workshops intended to clarify roles, interactions, RACI, and processes; to pressure test and provide clarity on how the key processes work in practice
 
 
  Provide business process expertise and input into organizational design work
 
 
  Organizational Development: Support the talent needs of the organization by leading with a consultative approach for the executive leadership team and partnering with their HR partners to help create specific org designs and strategies to help drive successful goal achievement.
 
 
  Change Management: Apply effective change management and collaborate across functions to ensure alignment and adoption of the new ways of working Lead Enterprise (ePO) change management initiatives/projects to ensure smooth transitions and adoption of new structures, systems, and processes. Provide mentoring and guidance to internal change advocates.
 
 
  Collaboration: Support the talent needs of the organization by leading with a consultative approach for the executive leadership team, area leadership teams, and partnering with our Strategic People Directors and HR Business Partners to understand business strategy and translate into clear recommendations for change initiatives across the organization design cycle.
 
 
  Performance Metrics and Evaluation: Establish and monitor key performance indicators to measure the effectiveness of organizational design changes and drive continuous improvement.
 
 
  Continuous Improvement: Stay current with industry trends and best practices in organizational design and apply this knowledge to drive ongoing enhancements.
 
 Desired Skills and Experience:
 
  Bachelor’s degree in Organizational Development, Business Administration, Human Resources, or a related field required; master’s degree or MBA preferred.
 
 
  Minimum of 10 years of experience in organizational design, change management, or a related field, with at least 5 years in senior leadership role.
 
 
  Internal or external OD consulting experience preferred.
 
 
  Exceptional leadership and influencing skills, with the ability to drive organizational change at all levels.
 
 
  Proven ability to lead and influence cross-functional teams.
 
 
  Strong analytical and strategic thinking skills, with the ability to develop and implement effective organizational design solutions.
 
 
  Ability to develop and implement long-term strategies that align with the organization’s goals and objectives.
 
 
  Excellent communication and interpersonal skills, with the ability to build strong relationships and effectively communicate complex concepts.
 
 
  Expertise in managing and facilitating change within an organization, ensuring smooth transitions and adoption of new structures and processes.
 
 
  Advanced project management skills, with the ability to manage large-scale transformation initiatives.
 
 Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
 Location A: Salary $145,000 - $160,000
 Location B: Salary $160,000 -$175,000
 Location C: Salary $174,000 -$190,000
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
  Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
  About Brown and Caldwell
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
 This position is subject to a pre-employment background check and a pre-employment drug test.
  Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
 Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Director, Organizational Effectiveness - Brown and Caldwell

United States

Director, Organizational Effectiveness

You need a high school diploma, 5 years' office experience, strong organizational and communication skills, MS Office proficiency, and must work in-office 3 days a week. Notary in GA preferred.

You will manage office logistics, support meetings, lead events, assist staff with administrative tasks, onboard new hires, ensure safety compliance, and handle communication with building management.

Atlanta

<div>
 We have an exciting opportunity for a full time Office Coordinator to manage the administrative functions of our Atlanta office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal clients. Come join a collaborative team that prioritizes learning and growth while also helping to support a clean and healthy environment. 
 Detailed Description:
 <ul>
 <li>Collaborate and work closely with the Atlanta Local Leader to maintain office organization, efficiencies, and connections with staff. Responsibilities will include but are not limited to: overall office logistics, schedule/develop/support meetings (local and national), and identify creative activities to engage staff and ensure high office morale along with supporting local efforts around Diversity and Inclusion. Lead and support office events (i.e., virtual coffee chats, office lunches, all hands meetings, and other employee events) throughout the year to engage the office. Be the point of contact with building management on communications with the office, building procedures, and any concerns with the office or building.</li>
 <li>Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), office supplies/equipment management/maintenance, mail/courier service/FedEx, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (office-wide emails, Microsoft Teams postings, small group coordination efforts).</li>
 <li>Correspondence/Client Deliverables. Coordinate and assist with formatting of reports, letters, marketing materials, Scopes of Work and Design Specifications including text, tables, spreadsheets, graphics, and other diverse content. Proofread reports, records, and other data for accuracy.</li>
 <li>Onboard New Hires. Work with supervisors and office personnel (local and regional) to develop onboarding plans and conduct new hire orientations.</li>
 <li>Perform assignments of a confidential nature for functional groups and managers.</li>
 <li>Understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.</li>
 <li>Submit invoices to Accounts Payable for services provided to the office.</li>
 <li>Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, Personal Protective Equipment (PPE) orders, and other health and safety related items.</li>
 <li>Virtually support other nearby Brown and Caldwell (BC) offices as needed.</li>
 </ul> 
 
 Desired Skills and Experience:
 <ul>
 <li>High school diploma plus minimum five years’ experience in a professional office setting.</li>
 <li>Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.</li>
 <li>Strong management, coordination, and organization skills essential.</li>
 <li>Ability to be resourceful in researching issues, solving problems, and offering creative solutions.</li>
 <li>Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).</li>
 <li>Excellent communication skills (both written and oral) are essential.</li>
 <li>Knowledge of organizational operations and procedures essential.</li>
 <li>Candidate must be proficient in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.</li>
 <li>Excellent written and verbal communication skills. Experience in proofreading and formatting are necessary. Technical editing/writing experience is a plus.</li>
 <li>Some level of basic IT functions a plus.</li>
 <li>Must be able to work at least 3 days in the office.</li>
 <li>Notary Public in the State of Georgia or willingness to become a notary.</li>
 <li>Valid driver’s license and good driving record may be required.</li>
 </ul>
 Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
 Location A: $19.80 - $27.20
 Location B: $21.80 - $29.90
 Location C: $23.70 - $32.60
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
 Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
 About Brown and Caldwell 
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
 This position is subject to a pre-employment background check and a pre-employment drug test.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
</div>



 We have an exciting opportunity for a full time Office Coordinator to manage the administrative  functions of our Atlanta office. We are looking for someone who has experience and familiarity with  the day-to-day office functions and is passionate about supporting others while making meaningful  contributions to our internal clients. Come join a collaborative team that prioritizes learning and  growth while also helping to support a clean and healthy environment. 
 Detailed Description:
 
  Collaborate and work closely with the Atlanta Local Leader to maintain office organization,  efficiencies, and connections with staff. Responsibilities will include but are not limited to: overall office logistics, schedule/develop/support meetings (local and national), and identify  creative activities to engage staff and ensure high office morale along with supporting local  efforts around Diversity and Inclusion. Lead and support office events (i.e., virtual coffee  chats, office lunches, all hands meetings, and other employee events) throughout the year to  engage the office. Be the point of contact with building management on communications  with the office, building procedures, and any concerns with the office or building.
  Provide administrative support and assistance to all staff for a variety of office functions and  operations. This includes front desk management (greet clients, vendors, guests, and staff),  office supplies/equipment management/maintenance, mail/courier service/FedEx,  coordinate cleaning and repair services, work with corporate administration and facilities,  travel arrangements, and prepare written communications (office-wide emails, Microsoft Teams postings, small group coordination efforts).
  Correspondence/Client Deliverables. Coordinate and assist with formatting of reports,  letters, marketing materials, Scopes of Work and Design Specifications including text, tables,  spreadsheets, graphics, and other diverse content. Proofread reports, records, and other  data for accuracy.
  Onboard New Hires. Work with supervisors and office personnel (local and regional) to  develop onboarding plans and conduct new hire orientations.
  Perform assignments of a confidential nature for functional groups and managers.
  Understand, implement, and adhere to corporate policies related to finance, cost control,  project delivery, safety, and quality assurance.
  Submit invoices to Accounts Payable for services provided to the office.
  Lead and collaborate with local and national health and safety team on annual emergency  action plan, annual fire/evacuation drills, employee ergonomic assistance, Personal  Protective Equipment (PPE) orders, and other health and safety related items.
  Virtually support other nearby Brown and Caldwell (BC) offices as needed.
 
 
  Desired Skills and Experience:
 
  High school diploma plus minimum five years’ experience in a professional office setting.
  Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and  in a team environment, and under deadline pressures.
  Strong management, coordination, and organization skills essential.
  Ability to be resourceful in researching issues, solving problems, and offering creative  solutions.
  Empathy for others with the ability to develop and maintain client relationships both internal  and external (in person and virtually).
  Excellent communication skills (both written and oral) are essential.
  Knowledge of organizational operations and procedures essential.
  Candidate must be proficient in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
  Excellent written and verbal communication skills. Experience in proofreading and formatting are necessary. Technical editing/writing experience is a plus.
  Some level of basic IT functions a plus.
  Must be able to work at least 3 days in the office.
  Notary Public in the State of Georgia or willingness to become a notary.
  Valid driver’s license and good driving record may be required.
 
 Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
 Location A: $19.80 - $27.20
 Location B: $21.80 - $29.90
 Location C: $23.70 - $32.60
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
 Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
  About Brown and Caldwell 
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
 This position is subject to a pre-employment background check and a pre-employment drug test.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Sr. Administrative Coordinator - Brown and Caldwell

Sr. Administrative Coordinator

You must have 5+ years in admin roles, strong organizational and leadership skills, MS Office proficiency, excellent communication, and the ability to build client relationships. A valid driver's license is needed.

You will manage office logistics, provide administrative support, coordinate meetings and events, assist with onboarding, and ensure health and safety compliance while liaising with IT and building management.

Phoenix

<div>
 Join a collaborative team that’s working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.
 We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Phoenix office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients.
 Detailed Description:
 <ul>
 <li>Collaborate and work closely with the Phoenix Operations Manager and Regional Administrative Manager to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events).</li>
 <li>Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence).</li>
 <li>Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, team blogs, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.</li>
 <li>Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.</li>
 <li>Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.</li>
 <li>Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.</li>
 <li>Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards.</li>
 <li>Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content.</li>
 <li>Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support.</li>
 <li>Perform related duties as assigned.</li>
 </ul>
 Desired Skills and Experience:
 <ul>
 <li>Collaborative, team oriented with the ability to multi-task and prioritize workload.</li>
 <li>Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.</li>
 <li>Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.</li>
 <li>Strong management/leadership skills; well-organized and detail oriented.</li>
 <li>Ability to develop and maintain client relationships both internal and external (in person and virtually).</li>
 <li>Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.</li>
 <li>Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.</li>
 <li>Ability to be resourceful in researching issues, solving problems, and offering creative solutions.</li>
 <li>Good driving record and valid driver’s license required.</li>
 <li>Minimum 5years of experience providing administrative functions and duties.</li>
 </ul>
 Salary Range: The anticipated starting pay range for this position is based on the employees’ primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future.
 Location A- $27.00-37.20 Location B- $29.80 - 40.90 Location C- $32.50 - 44.60
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
 Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
 About Brown and Caldwell
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.
 This position is subject to a pre-employment background check and a pre-employment drug test.
 Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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 Join a collaborative team that’s working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.
 We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Phoenix office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients.
  Detailed Description:
 
  Collaborate and work closely with the Phoenix Operations Manager and Regional Administrative Manager to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events).
  Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence).
  Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, team blogs, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.
  Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
  Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
  Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.
  Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards.
  Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content.
  Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support.
  Perform related duties as assigned.
 
 Desired Skills and Experience:
 
  Collaborative, team oriented with the ability to multi-task and prioritize workload.
  Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.
  Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.
  Strong management/leadership skills; well-organized and detail oriented.
  Ability to develop and maintain client relationships both internal and external (in person and virtually).
  Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.
  Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
  Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
  Good driving record and valid driver’s license required.
  Minimum 5years of experience providing administrative functions and duties.
 
 Salary Range: The anticipated starting pay range for this position is based on the employees’ primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future.
 Location A- $27.00-37.20 Location B- $29.80 - 40.90 Location C- $32.50 - 44.60
 You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
 Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
  About Brown and Caldwell
 Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.
 This position is subject to a pre-employment background check and a pre-employment drug test.
 Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
 
 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
 The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Brown and Caldwell

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