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Staffing Assistant

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Advocate Aurora Health

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Milwaukee

AI generated summary

  • You should be a high school graduate with 1 year in clerical work, strong communication skills, intermediate MS Office proficiency, good problem-solving abilities, and accurate data entry skills.
  • You will coordinate staffing needs, maintain accurate records, process scheduling data, handle reception duties, compile reports, and monitor office equipment.

Requirements

  • None Required.
  • High School Graduate.
  • Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
  • Good interpersonal and communication (oral and written) skills. Ability to work well within a team.
  • Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
  • Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
  • Demonstrated accurate data entry skills.
  • Ability to work under pressure in a fast paced environment.
  • Generally exposed to a normal office environment.
  • Operates all equipment necessary to perform the job.

Responsibilities

  • Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
  • Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
  • Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
  • Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
  • Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
  • Maintains and updates department files, binders, logs, etc.
  • Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
  • Monitors department office equipment and troubleshoots minor problems.

FAQs

What are the main responsibilities of a Staffing Assistant?

The main responsibilities include coordinating staffing for various departments, maintaining staffing records, processing scheduling data for payroll, handling reception duties, and gathering and analyzing department data for reports.

What educational background is required for this position?

A high school graduate is required for this position.

Is any prior experience necessary for a Staffing Assistant?

Typically, at least 1 year of experience in a clerical role, especially in health care and scheduling, is required.

Are there any required certifications for this position?

No certifications are required for the Staffing Assistant position.

What skills are important for a Staffing Assistant to possess?

Important skills include good interpersonal and communication skills, intermediate computer skills, the ability to exercise independent judgment, accurate data entry skills, and the capability to work under pressure in a fast-paced environment.

What type of work environment can a Staffing Assistant expect?

A Staffing Assistant generally works in a normal office environment and operates all necessary equipment to perform the job.

What is the process for verifying staffing needs?

The Staffing Assistant verifies staffing needs by coordinating with department leadership to identify staffing requirements and arranging appropriate coverage through available resources.

Will the Staffing Assistant have to perform any reception duties?

Yes, the position includes handling various reception duties, such as answering phone calls, directing or transferring calls, and greeting visitors.

How does the Staffing Assistant contribute to payroll processing?

The Staffing Assistant processes scheduling data and maintains accurate records relating to schedules, time cards, and attendance for payroll purposes.

Are there opportunities for advancement from the Staffing Assistant role?

While the job description does not specify advancement opportunities, gaining experience and skills as a Staffing Assistant could lead to more advanced positions within the organization.

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Advocate Aurora Health

Science & Healthcare
Industry
1001-5000
Employees
2018
Founded Year

Mission & Purpose

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S. Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.