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Staffing & Bed Placement Coord - Full Time Days (7am-3:30pm)

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Hackensack Meridian Health

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • Hackensack

AI generated summary

  • You need a high school diploma and 3 years of experience in healthcare or a similar field, along with customer service experience.
  • You will manage staffing schedules, resolve issues, utilize scheduling software, maintain records, order supplies, and foster effective communication to support quality patient care.

Requirements

  • 1. High school diploma or equivalent.
  • 2. 3 years working experience in a healthcare setting, or similar field with customer service experience.

Responsibilities

  • 1. Plans, organizes and prioritizes tasks and schedule to meet critical deadlines in a fast-paced environment.
  • 2. Prepares, troubleshoot and resolve daily and future staffing and scheduling matters to maintain staffing guidelines to maximize the delivery of quality care and to minimize cost of patient care services.
  • 3. Utilize and demonstrate in-depth working knowledge of interdepartmental and/or hospital wide computerized scheduling and staffing systems functionality in PeopleSoft, Clairvia, and Kaba.
  • 4. Proficiency in Clairvia Scheduling System, PSOFT Time and Labor, includes the following tasks: a. Approves all absence and work schedule requests submitted through Clairvia Web. b. Posts and approves shift opportunities. c. Generates new schedules and brings in absence requests. d. Understands patterns and scheduling multiple jobs. e. Corrects overlapping schedules. f. Performs schedule edits and updates via Clairvia Client *Schedule and Daily Editor*. g. Ensures absences and schedule changes are in Clairvia by 12 pm on Pay Monday. h. Performs Timecard edits, such as entering missed punches, shift overrides, cancelled meal deductions during the pay period in PSOFT Time and Labor. i. Reviews and corrects all timecard exceptions during the pay period. j. Reviews timecards to ensure all schedules loaded from Clairvia. k. Reviews payable time for accuracy before timecard approval on Pay Tuesday in PSOFT Time and Labor. l. Ensures all timecards are complete, without exceptions, by 1 pm on Pay Tuesday.
  • 5. Utilizes technology (M/S word, outlook, excel) to maintains staffing files, reports, prepares data related to staffing and scheduling, audits, and documentation efficiently and accurately.
  • 6. Orders office supplies and maintains inventory.
  • 7. Demonstrates ability to work with others to achieve and support the mission of the medical center including shared governance and the blue print of nursing.
  • 8. Demonstrates accountability for professional development of self and peers, through formal and informal education and evaluation in collaboration with Learning and Performance.
  • 9. Demonstrates effective communication skills therefore reducing barriers to communication for all staff.

FAQs

What are the working hours for the Staffing & Bed Placement Coordinator position?

The working hours for this position are from 7 am to 3:30 pm, full-time days.

What is the primary responsibility of the Staffing Coordinator?

The primary responsibility of the Staffing Coordinator is to perform accurate reviews, modifications, and corrections of employee schedules, timecards, and assignments to nursing units.

What software systems should the candidate be proficient in for this role?

Candidates should have in-depth knowledge of computerized scheduling and staffing systems, specifically Clairvia, PeopleSoft, and Kaba.

Is previous experience in healthcare necessary for this position?

Yes, a minimum of 3 years of working experience in a healthcare setting or a similar field with customer service experience is required.

What qualifications are needed to apply for this position?

A high school diploma or equivalent is required for this role.

How does this position contribute to patient care?

This position ensures patient throughput and bed management by identifying patient needs and utilizing resources effectively to facilitate optimum bed utilization and assign patients to the proper level of care.

Are there opportunities for professional development in this role?

Yes, the role includes accountability for professional development for oneself and peers through formal and informal education and evaluation.

What skills are important for effective communication in this position?

Strong communication skills are essential for reducing barriers to communication among staff and ensuring effective collaboration within the medical center.

Will the Staffing Coordinator need to manage office supplies?

Yes, the Staffing Coordinator will be responsible for ordering office supplies and maintaining inventory.

How does this position fit within the wider values of Hackensack Meridian Health?

The Staffing Coordinator plays a crucial role in supporting the mission of the medical center, focusing on connection and collaboration to provide high-quality care and contribute to positive change in healthcare.

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Hackensack Meridian Health

Keep getting better.

Science & Healthcare
Industry
10,001+
Employees
2016
Founded Year

Mission & Purpose

We are a leading not-for-profit health care organization that is the largest, most comprehensive and truly integrated health care network in New Jersey, offering a complete range of medical services, innovative research and life-enhancing care. In addition to our 18 hospitals, we are home to more than 36,000 team members, 7,000 physicians and 500+ patient care locations, including ambulatory care centers, surgery centers, home health services, long-term care and assisted living communities, ambulance services, lifesaving air medical transportation, urgent care centers, physician practice locations, and a fitness and wellness center. Transforming Care Our Hackensack Meridian Center for Discovery and Innovation is dedicated to developing and translating innovations in biomedical sciences to improve outcomes for cancer patients and others with life threatening, disabling and chronic diseases. Our vision at the Center for Discovery and Innovation is to transform today’s ideas into tomorrow’s new health care delivery. Defining Academic Excellence At the Hackensack Meridian School of Medicine, our mission is to develop our students, residents, fellows, faculty, and health care environment to deliver the highest quality care for all. Our approach is unique as we utilize the best components of different evidence-based teaching methods, and structure our foundational curriculum explicitly to give students what they need to thrive in the modern, technically demanding, clinical setting. We are proud to have two hospitals ranked on New Jersey’s Top 10 Best Hospitals list according to U.S. News & World Report, including Hackensack University Medical Center, the #1 adult and children’s hospital in the state, and Jersey Shore University Medical Center at #6. JFK Johnson Rehabilitation Institute has also once again been ranked among the nation’s best rehabilitation hospitals. No matter what, or when, we are ready to care for you. Environmental, Social and Governance (ESG) To demonstrate our commitment to creating a more equitable and sustainable future, ESG practices are part of our strategic priorities across the network. Read our 2023 Environmental, Social and Governance report to learn more about how this critical work is building stronger, healthier and thriving communities across New Jersey and beyond.

Benefits

  • Health and Wellbeing

    Employee Assistance Program (EAP)

  • Health Plans

  • Learning and Development

    Performance Management & Learning and Development

  • Retirement

    Hackensack Meridian Health 401k Savings Plans

  • Time Off

    Paid Time Off (PTO)

  • Former Team Members