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Staffing Coordinator

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  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
  • Santa Fe Springs

Requirements

  • - Strong computer skills including proficiency with Word, Excel, PowerPoint, and Outlook
  • - Excellent interpersonal and team building skills
  • - Flexible, adaptable, and able to alter according to changes in projects or business needs
  • - Ability to multi-task, work in a fast-paced environment
  • - Must be willing to become Live Scan certified within 10 days of start date (Certification paid through Think Together)
  • - Strong organizational skills and relating data to business and operations metrics
  • - Ability to work in a team environment and independently with minimal supervision
  • - Organized, focused on details and able to change and adjust according to changes in projects or business needs
  • - Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds
  • - Ability to complete multiple tasks with accuracy, shifting from one to another with frequent interruptions and competing deadlines
  • - Must be able to prioritize workload
  • - Strong attention to detail and follow-up skills required
  • - Strong written and verbal communication skills
  • - Provides ongoing support to other Staffing Coordinators and TA Team as needed
  • - Communication with multiple internal departments, hiring managers and leaders within the organization
  • - Willing to work occasional evenings and weekends
  • - Two (2) years college degree or equivalent experience
  • - High volume administrative experience a plus
  • - Innovating user of Applicant Tracking Systems, Survey Monkey, and ADP workforce preferred, or prior HRIS systems experience, is a plus
  • - Knowledge of and experience with data management and various analytic tools
  • - Must pass Live Scan (fingerprinting), Background Check, and Tuberculosis test

Responsibilities

  • - Oversees collection and reporting of employee data supporting Think Together programs; including supplemental staffing needs, long-term planning for concurrent programs in the Region; ensure high data quality.
  • - Proctors and grades pre-employment tests.
  • - Conducts Live Scans for new hires.
  • - Supports recruiters in the onboarding process of new hires.
  • - Support in managing scheduled interviews and/or assessments with candidates and Site Coordinators, Quality Assurance Coaches and Hiring Managers.
  • - Maintains staffing charts, supplemental staffing charts and recruiting reports.
  • - Place new hires in appropriate school sites based on current needs of the region.
  • - Updates & maintains candidate status in the Applicant Tracking System.
  • - Support and coordinate activities between Program Departments and the Regional Hub office; and work cooperatively and collaboratively with regional and program staff to support staffing needs.
  • - Attends and participates in meetings and training with TA (Talent Acquisition), Regional Hub, and Program teams.
  • - Organizes own work to ensure deadlines are met.
  • - Completes work on time and communicates candidate status with hiring managers and any other essential parties.
  • - Serves as the back-up for the Sub-Coordinator with the placement of substitutes; may serve as back-up for the Human Resources Coordinator for new hire paperwork or orientation.
  • - Perform other duties as assigned.

FAQs

What is the primary role of the Staffing Coordinator?

The primary role of the Staffing Coordinator is to partner with the General Manager and the Talent Acquisition Department, offering administrative support and assistance for the end-to-end hiring process.

What responsibilities does the Staffing Coordinator have?

The Staffing Coordinator is responsible for maintaining requisition/candidate files, administering pre-employment tests, conducting Live Scans for background checks, placing new hires at school sites, and supporting the onboarding process of new hires.

What skills are required for the Staffing Coordinator position?

Required skills include strong computer proficiency, excellent interpersonal and team-building skills, flexibility, adaptability, strong organizational abilities, attention to detail, and effective communication skills.

Is professional certification required for this role?

Yes, the Staffing Coordinator must be willing to become Live Scan certified within 10 days of the start date, with certification fees paid through Think Together.

What type of experience is preferred for applicants?

Preferred experience includes a two (2) year college degree or equivalent experience, high volume administrative experience, knowledge of Applicant Tracking Systems, and data management skills.

What kind of work environment does the Staffing Coordinator work in?

The Staffing Coordinator works in a fast-paced environment that requires the ability to multi-task and prioritize workload effectively while working both independently and as part of a team.

Are there any special requirements before starting the job?

Yes, applicants must pass a Live Scan (fingerprinting), Background Check, and Tuberculosis test prior to employment.

What is the organization's stance on equal opportunity employment?

Think Together is an Equal Opportunity Employer that does not discriminate based on race, color, national origin, sex, gender identity, age, or any other characteristic protected by law.

Is flexibility required for the role?

Yes, the Staffing Coordinator should be flexible and adaptable to changes in projects or business needs and may be required to work occasional evenings and weekends.

What kind of support can Staffing Coordinators expect from the team?

Staffing Coordinators are expected to provide ongoing support to other Staffing Coordinators and the Talent Acquisition Team as needed while also coordinating with multiple internal departments and hiring managers.

Partnering with schools to change the odds for kids.

Education
Industry
1001-5000
Employees
1997
Founded Year

Mission & Purpose

Think Together is a non-profit organization partnering with schools to change the odds. We equip students with the tools they need to succeed; and we equip schools with solutions that transform teaching and learning from the boardroom to the classroom.