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Store Administrator - Anthem, AZ - 3334

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Albertsons Companies

Sep 20

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Accounting & Tax

AI generated summary

  • You must be adaptable with good math and computer skills, have strong communication and leadership abilities, and maintain confidentiality. Ability to lift 20 lbs and work varied hours is essential.
  • You will manage cash reconciliation, monitor cashier accountability, coordinate hiring processes, handle payroll, maintain HR records, assist with administrative duties, and support front-end operations.

Requirements

  • Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently. Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs. Manual dexterity and good eye-hand coordination are necessary.
  • Strictly adheres to confidentiality requirements. Appropriately prioritizes workload. Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation is required. Must work efficiently through organizational and problem-solving skills.
  • Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills.
  • Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions.
  • Must possess good written and verbal communication skills and leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
  • Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors. Must concentrate and deal with interruptions well, work independently, and take initiative. Good attendance is required. Must comply with appropriate grooming and dress code standards. Mental alertness is necessary to ensure safe and accurate completion of work activities.
  • Must utilize cleaning supplies.
  • May be required to work nights, weekends and holidays. Scheduled hours will vary.
  • Generally works in a temperature controlled office environment.
  • Occasional travel, including overnight travel, may be required.

Responsibilities

  • Responsible for completing the daily reconciliation, accounting, and cash balancing functions (in some areas this may include counting the safe, counting, maintaining and reconciling self check out registers, and preparing the tills and deposits).
  • Monitors cashier accountability and researches and reports problems and shortages to the Service Operations/Customer Service Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities, etc.
  • Partners with Division Loss Prevention and front end management team to resolve cash and other shrink issues.
  • Assists the Store Director with billing and invoices.
  • Maintains sales book. Reports daily and/or weekly sales information to the Division Office.
  • Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage and change (if applicable). Administrative duties include the use of various computer programs and e-mail system.
  • Reports attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations.
  • Reviews internal and external applications, conducts screening interviews and coordinates department manager interviews. Administers the job-posting program. Manages pre-employment drug testing and tax credit process. Completes the new hire process, coordinates training and conducts orientation.
  • Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process. May attend outside recruiting activities, such as job fairs. Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains records related to the interview and hiring process.
  • Orders and assigns uniforms, nametags, and miscellaneous store supplies. Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room information/communication boards as needed.
  • Serves as liaison between the Human Resources, Payroll, and Benefits Departments. Handles payroll and benefits administration issues and works with Store Director and Human Resources representatives in handling some personnel issues. Reviews associate time records for compliance with Company policies. Submits and processes payroll on a timely basis. Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records in compliance with Company guidelines.
  • Coordinates, inputs and tracks leave paperwork including disability, military, General Leave, Worker’s Compensation, Family Medical Leave Act and other leaves of absence. Processes appropriate paperwork for return from leave situations, processing reinstatements, termination forms, etc.
  • Maintains Associate HR Records securely and keeps medical files (doctor’s notes, worker’s compensation, FMLA and other medical leave documents etc.) separate from associate personnel files. Ensures that current personnel files are complete and up to date and that they contain applications, policy statements, etc., by conducting in store file audits. Submits appropriate personnel status and address changes and termination paperwork. Ensures compliance with records retention policy requirements.
  • Ensures that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensures that they are scheduled and working in compliance with state laws.
  • Ensures compliance with HIPAA and the confidentiality required under federal and state law.
  • May coordinate all safety-related activities, including monthly safety meetings. May coordinate service award programs.
  • Answers and responds to incoming calls appropriately.
  • Supports front end operations.
  • Ensures proper cleanliness and neat appearance of the office area.
  • Responsible for performing all job duties with honesty and integrity, in compliance with Company policies and procedures.

FAQs

What is the primary purpose of the Store Administrator position?

The primary purpose of the Store Administrator position is to exemplify and ensure strong customer service while providing accurate records of store sales, supporting store sales, and performing cash handling and human resources functions.

What are the key responsibilities of the Store Administrator?

Key responsibilities include daily reconciliation and cash balancing, monitoring cashier accountability, assisting with billing and invoices, maintaining sales records, handling payroll and benefits administration, coordinating the hiring process, and ensuring compliance with company policies.

What kind of skills are required for the Store Administrator role?

Required skills include strong organizational and problem-solving abilities, good written and verbal communication skills, basic computer skills, knowledge of cash handling procedures, and the ability to work independently and take initiative.

Is experience with cash handling necessary for this position?

Yes, experience and thorough knowledge of cash balancing and cash handling are required for this position.

What kind of work environment can the Store Administrator expect?

The Store Administrator generally works in a temperature-controlled office environment, with occasional travel, including overnight trips, possibly required.

Are there physical requirements for this job?

Yes, the role requires the ability to sit for long periods, move, bend, stoop, kneel, twist, and turn frequently, as well as lift and maneuver items weighing up to approximately 20 lbs.

What kind of attendance should a Store Administrator maintain?

Good attendance is required, and the Store Administrator may be required to work nights, weekends, and holidays, with scheduled hours varying.

Does the Store Administrator have any responsibilities related to safety?

Yes, the Store Administrator may coordinate all safety-related activities, including monthly safety meetings and service award programs.

Will the Store Administrator assist with employee recruitment?

Yes, the Store Administrator is responsible for coordinating and maintaining all aspects of the hiring process, including screening interviews and managing the job-posting program.

Is confidentiality important in this role?

Yes, strict adherence to confidentiality requirements is vital for the Store Administrator, especially concerning personnel and payroll information.

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Albertsons Companies

Retail & Consumer Goods
Industry
10,001+
Employees
1939
Founded Year

Mission & Purpose

Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia, 22 distribution centers and 19 manufacturing plants. Our 290,000 associates have a passion for bringing people together around the joys of food and inspiring well-being. Through a companywide focus on innovation, we are continually enhancing our digital and product offerings, making it easy for customers to get what they need, wherever they are.