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Stores Purchasing Administrator

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North Bristol NHS Trust

2mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Logistics
    People, HR & Administration
  • Bristol

AI generated summary

  • You should have a strong understanding of the BEST database, the ability to prioritize under pressure, a professional phone manner, IT literacy, and knowledge of confidentiality and GDPR.
  • You will coordinate wheelchair purchases, arrange deliveries, manage stock, raise orders, assist the Team Lead, and liaise with clients, ensuring timely service and proper documentation.

Requirements

  • Sound Understanding of BEST database
  • Ability to prioritise and work to tight deadlines
  • Competent and professional telephone manner
  • IT literate
  • An understanding of confidentiality and GDPR

Responsibilities

  • Co-ordinate purchasing of Wheelchairs and related items.
  • Make arrangements for deliveries with clients, careers and patient representatives.
  • Execute requests sent via BEST.
  • Pick and prepare stock for delivery.
  • Raise Purchase Order's to replenish stock items via BEST.
  • Liaise where necessary with the Repairs team where additional resource is required.
  • Provide additional cover for the Team Lead.
  • The successful post holder will be responsible will liaising closely with the Stores Lead and Engineering Supervisors, as well dealing with patients, carers and relatives for the purchase and delivery of wheelchairs and related accessories aids; as well as assisting in the execution of daily workloads.
  • The successful post holder will share in activities such as assisting the Stores supervisor in the execution of his / her responsibilities, especially in controlling and ordering stock, monitoring and allocating wheelchairs and related accessory stock; Stock ordering and assisting in the stock control systems.
  • The post holder will work with the team, patients and their carers to ensure the purchase of stock, delivery of the service and collection of goods and accessories in a timely manner.
  • They will ensure that all paperwork is completed and stored in a timely fashion.

FAQs

What is the main purpose of the Stores Purchasing Administrator role?

The main purpose of the Stores Purchasing Administrator role is to provide and co-ordinate administrative purchasing support to the Wheelchair Repair and Stores team, ensuring timely communication and delivery of mobility aids to patients and their carers.

What are the key responsibilities of this position?

Key responsibilities include coordinating the purchasing of wheelchairs and related items, making delivery arrangements, executing requests via the BEST database, preparing stock for delivery, raising purchase orders, liaising with the Repairs team, and providing additional cover for the Team Lead.

What skills are essential for this role?

Essential skills include the ability to prioritize and work to tight deadlines, a competent and professional telephone manner, and being IT literate.

Is knowledge of the BEST database necessary for applicants?

Yes, a sound understanding of the BEST database is essential as it is a key component of the purchasing and stock control process in this role.

Are there any desirable criteria for this role?

Yes, a desirable criterion is having an understanding of confidentiality and GDPR.

How can I apply for the position?

You can apply for the position through the North Bristol NHS Trust’s official application portal, but it's recommended to read the Tips on how to apply page first to understand how applications are scored and shortlisted.

Will I be contacted after I submit my application?

Yes, if you apply for a position, you may be contacted via TRAC or email regarding the status of your application, including potential invites for job interviews.

What happens if I do not receive communication within three weeks of the closing date?

If you have not received any communication from North Bristol NHS Trust within three weeks of the closing date, you should assume that your application has been unsuccessful.

Does North Bristol NHS Trust cover travel expenses for interviews?

No, North Bristol NHS Trust does not reimburse travel expenses related to interview attendance.

What is the commitment of North Bristol NHS Trust regarding equality and diversity?

North Bristol NHS Trust is committed to creating diverse and inclusive environments, promoting equality of opportunity, and encouraging applications from underrepresented groups in their workforce.

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North Bristol NHS Trust

NBT Cares

Science & Healthcare
Industry
10,001+
Employees
1992
Founded Year

Mission & Purpose

North Bristol NHS Trust provides a range of acute and specialist healthcare services across the Bristol area. Their mission is to deliver exceptional, patient-centered care with a focus on innovation and excellence. Their purpose is to improve health outcomes and patient experiences by offering high-quality care through their hospitals and community services.