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Subcontract Administrator III (REMOTE)

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Amentum

3mo ago

  • Job
    Full-time
    Senior Level
  • Business, Operations & Strategy

AI generated summary

  • You must have a Bachelor's in Business or related field with 5 years in subcontracts, excellent communication and negotiation skills, ERP experience, procurement knowledge, and be bilingual (English/Spanish).
  • You will manage subcontract documentation, evaluate proposals, ensure compliance, conduct negotiations, maintain files, monitor deliverables, and collaborate with cross-functional teams.

Requirements

  • Bachelor's degree in Business Administration or related field, and five (5) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and three (3) years of experience. For this role, at least three (3) years of prior experience must be directly with subcontract administration.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and negotiation skills and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications are required.
  • Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
  • Experience with Costpoint or similar ERP system, to include use of the purchasing module
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Experience with Hyland OnBase, Unanet, IBM Cognos, Deltek Time and Expense, OnPoint, Centresuite systems is desired
  • Specialized knowledge such as independent consultant agreements and emergency response procurement.
  • Experience working with USAID is highly desired.
  • Being bilingual (English and Spanish) is a highly preferred skill for the position
  • Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.
  • May be required to travel domestically and internationally on short notice

Responsibilities

  • Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Selecting the appropriate Subcontract/Purchase Order type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
  • Develop and maintain subcontract and consultant agreement files. Monitor and track subcontractor deliverables.
  • Review and process subcontract purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Conduct subcontracts training for technical and subcontract staff.
  • Draft/review/negotiate teaming and non-disclosure agreements.
  • Coordinate with accounting and finance departments in administering subcontract and consultant invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • Establish successful relationships with program teams and other stakeholders and work in a collaborative manner to achieve program and company goals
  • Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Develop negotiation strategy and conduct negotiation of terms and conditions with subcontractors.
  • Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
  • Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
  • Review purchase orders/subcontracts/consultant agreements prepared by other team members and provide feedback
  • Close out subcontracts.
  • Perform all other position related duties as assigned or requested.

FAQs

What is the primary responsibility of a Subcontract Administrator III?

The primary responsibility includes all phases of subcontract administration from acquisition planning to closeout, ensuring compliance with government policies and procedures.

What qualifications are needed for this position?

A Bachelor’s degree in Business Administration or a related field with five years of experience in subcontracts or procurement, or a Master’s degree with three years of experience is required. At least three years of prior experience must specifically involve subcontract administration.

Is prior experience with government subcontracting necessary?

Yes, prior experience with subcontract administration in a government contracting environment is essential.

What software skills are necessary for this role?

Proficiency in SharePoint, Microsoft Office Suite, and integrated software applications is required. Experience with ERP systems such as Costpoint is preferred.

Are there opportunities for process improvement initiatives in this role?

Yes, experience with recognized process improvement methodologies such as Lean Six Sigma or CMMI is preferred for this position.

What types of subcontracts should the candidate be familiar with?

Candidates should have experience with various subcontract types, including Cost-Plus, Fixed Price, Time & Materials, and their subsets.

Is bilingual proficiency necessary for this role?

Being bilingual in English and Spanish is highly preferred for this position.

Will this job require travel?

Yes, there may be a requirement to travel domestically and internationally on short notice.

What should I expect in terms of work environment and physical demands?

The role typically involves a standard office environment with occasional lifting of up to 20 pounds, constant sitting, and significant use of sight and speech for communication. Mental alertness and planning/organizing skills are essential.

Is Amentum an equal opportunity employer?

Yes, Amentum is committed to providing equal opportunity for employment without regard to various protected categories, ensuring compliance with EEO laws.

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Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.