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Subcontracting Compliance Officer

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International Rescue Committee

2mo ago

  • Job
    Full-time
    Senior Level
  • Government & Politics
    Legal
  • London

AI generated summary

  • You need experience with USAID/FCDO contracts, strong compliance knowledge, excellent communication skills in English and French, and proficiency in MS Office. Travel up to 20% required.
  • You will develop, review, and update compliant subcontract and partnership agreement templates, ensure adherence to IRC policies, mentor staff, and collaborate across departments for effective compliance.

Requirements

  • Demonstratable professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects
  • Solid understanding of USAID and/or FCDO policies and procedures, specifically in contacts and subcontracts
  • Demonstrated experience developing subcontracts and partnership agreements
  • Excellent attention to details
  • Demonstrated ability to communicate sophisticated topics, related to donor or legal compliance, finance, contracts management, and procedures to a wider audience (e.g. across cultures and staffing levels)
  • Excellent oral and written communication skills, including the ability to optimally and efficiently converse with donors, partners, and other internal departments
  • Ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings for multicultural settings a plus.
  • Ability to problem-solve in a fast-paced team environment and prioritize accordingly;
  • Ability to travel up to approximately 20% of time;
  • Excellent digital literacy: MS Word, Excel, PowerPoint, and email/internet software.
  • Excellent written and verbal command of English, French

Responsibilities

  • Develop compliant sub-agreement templates based on the donors' rules and requirements (private and institutional donors), and leading the review process with Donor Compliance Specialists and IRC departments, as needed
  • Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multi-lingual templates.
  • In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions.
  • Working through the OTIS system (i.e. grants management application system) and as per PEERS approval thresholds, review and approve:
  • Escalated partnership packages, including due diligence documentation and the sub-award/partnership agreements, for compliance with IRC’s internal procedures;
  • subcontracts and supporting documents for completeness and, if incomplete, work with teams to revise the submission accordingly.
  • Ensure overall compliance to IRC systems and policies by providing direct day-to-day support and assistance on the development, review, and execution of subcontracts and sub-grant agreements. Act as a compliance focal point for partnerships under private funding, and other statutory donors, by providing guidance and advice on the processing/implementing of PEERS, IRC internal policies and sophisticated donor rules and regulations.
  • Build IRC staff knowledge and provide mentorship on the subcontracting and partnership agreement due diligence and PEERS processes with a focus on developing complete contract/agreement packages to ensure IRC staff efficiently identify and mitigate risks associated with specific partnerships. Strengthen IRC staff capacity on agreement review processes by providing ad hoc mentorship and facilitating PEERS specific info sessions and induction training to improve their skills. Developing an internal library of resources and regularly update training material resources and partnership processes.
  • Collaborate across departments (e.g. C&P Donor Specialists, Finance, Ethics and Compliance, and Office of the General Counsel) to find broader solutions as they relate to subcontracts and partnership agreements
  • Provide response to partners’ questions and concerns. Coordinating and engaging other departments (e.g. OGC) for input as needed. In close collaboration with other AMU departments, assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS.
  • Explore opportunities for more data analysis and data-informed decision-making with other teams (finance, RPAS, donor specialists, etc.).
  • Facilitate community of practice on compliance, partnerships, and partner support across country offices
  • Participate and engage in contract readiness activities and lead or support in the development of Subcontracting Standard Operating Procedures (SOPs) and update/revise Subcontracting manuals.
  • When needed and upon request, assist with other duties as assigned.

FAQs

What is the main purpose of the Subcontracting Compliance Officer role?

The main purpose of the Subcontracting Compliance Officer role is to support and guide IRC's subcontract and partnership portfolio, serving as a key point of contact for staff on subcontract-related questions and fostering compliance with IRC’s partnership principles.

Who does the Subcontracting Compliance Officer report to?

The Subcontracting Compliance Officer reports to the Deputy Director of Sub-awards and Partnerships Compliance.

What kind of experience is required for the Subcontracting Compliance Officer position?

The position requires demonstrable professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects, along with a solid understanding of their policies and procedures.

Is experience in developing compliance tools and training required?

Yes, previous experience in developing compliance tools, templates, and/or trainings for multicultural settings is a plus.

Will the Subcontracting Compliance Officer need to travel for work?

Yes, the position requires the ability to travel up to approximately 20% of the time.

What languages are required for the position?

Excellent written and verbal command of English and French is required for the position.

What departments will the Subcontracting Compliance Officer collaborate with?

The officer will collaborate across several departments, including C&P Donor Specialists, Finance, Ethics and Compliance, and the Office of the General Counsel.

Are there any specific skills required for successful communication in this role?

Yes, the role requires excellent oral and written communication skills, with the ability to effectively communicate complex topics related to donor or legal compliance, finance, contracts management, and procedures to a diverse audience.

What are the key accountabilities of the Subcontracting Compliance Officer?

Key accountabilities include drafting partnership agreements and subcontracts, reviewing and approving sub-agreements, providing advice and mentorship, and participating in systems strengthening and contract readiness activities.

What kind of work environment does the IRC promote?

The IRC promotes a diverse, inclusive, respectful, and safe work environment where all individuals are treated fairly, with dignity and respect.

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International Rescue Committee

We respond to the world’s worst humanitarian crises & help people to survive, recover, and gain control of their future.

Non-profit
Industry
5001-10,000
Employees
1933
Founded Year

Mission & Purpose

The International Rescue Committee responds to the world’s worst humanitarian crises and help people to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees and displaced people forced to flee from war or disaster. At work today in over 40+ countries and in 29 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.