Logo of Huzzle

Home

Matches

Explore

Manage

Subcontracts Administrator I

image

Amentum

10d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Logistics
    Accounting & Tax
  • Dubai

AI generated summary

  • You need a BA/BS in business or related field, 0-5 years experience, knowledge of business principles, attention to detail, ERP experience, and familiarity with subcontract types.
  • You will manage subcontract documentation, evaluate proposals, ensure compliance, track deliverables, coordinate invoicing, and support negotiations while collaborating with cross-functional teams.

Requirements

  • BA/BS in business or related field or equivalent + 0-5yrs. exp.
  • Knowledge of business principles in areas such as procurement, business and contracts law, accounting, and standard operating procedures. Also, requires some basic knowledge and experience and the ability to perform job requirements.
  • Regularly communicates and interacts with lead or manager, other procurement staff, functional peer groups, line organizations and suppliers. Works on assignments that are of low to moderate complexity. Analyzes situations or data from which answers can be readily obtained. Receives minimal instruction on routine work and general instruction on progressively more complex assignments. Utilizes professional concepts learned to solve a variety of problems.
  • Detail oriented and organized. Able to read, understand and develop subcontracts, task orders and other documents and ensure accuracy.
  • Experience with Costpoint or similar ERP system, to include use of the purchasing module.
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
  • Capture and Proposal support experience preferred.

Responsibilities

  • - Coordinate, develop, and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • - Assist in selecting the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • - Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • - Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
  • - Review and process subcontract purchase requisitions.
  • - Conduct subcontract file reviews in support of Government audits.
  • - Assist in drafting, reviewing, and negotiating teaming and non-disclosure agreements.
  • - Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • - Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
  • - Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • - Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • - Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • - Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • - Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
  • - Review supplier proposals, including analysis of solicitation requirements and proposal responses.
  • - Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
  • - Close out subcontracts.
  • - Perform all other position related duties as assigned or requested.

FAQs

What are the essential responsibilities of a Subcontracts Administrator I?

The essential responsibilities include coordinating and producing subcontract documentation, selecting appropriate subcontract types, evaluating proposals, maintaining subcontract files, processing requisitions, and ensuring compliance with regulations, among other tasks related to subcontract management.

What qualifications are required for the Subcontracts Administrator I position?

A BA/BS in business or a related field, or equivalent experience (0-5 years), is required, along with knowledge of business principles in procurement, contracts law, and standard operating procedures.

Is experience with any specific software preferred for this role?

Yes, experience with Costpoint or a similar ERP system, particularly with the purchasing module, is preferred.

What are the preferred skills and abilities for this position?

Preferred skills include process improvement experience in methodologies like Lean Six Sigma or CMMI, knowledge of various subcontract types, and capture and proposal support experience.

What kind of work environment can one expect in this role?

The work environment is a typical office setting with no unusual hazards, involving constant sitting while using a computer, occasional lifting up to 20 pounds, and a need for mental alertness while working under deadlines.

Are there opportunities for growth within the role of Subcontracts Administrator I?

Yes, there are opportunities for growth as this position involves progressively more complex assignments, and employees receive guidance from lead or managers.

Does Amentum provide equal employment opportunities?

Yes, Amentum is committed to providing equal opportunity for employment without discrimination based on various protected categories.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.