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Tax Administrative Assistant

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Eide Bailly LLP

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Accounting & Tax
  • Denver

AI generated summary

  • You thrive in fast-paced settings, excel in multitasking, uphold confidentiality, and are tech-savvy. You have strong communication skills, 3+ years admin experience, and can lift 20 lbs.
  • You will support the tax team by processing returns, preparing documents, maintaining databases, assisting colleagues, and handling client correspondence while meeting deadlines and communicating effectively.

Requirements

  • You thrive in a high-volume, fast-paced work environment.
  • You are a multi-tasking master, and there has never been a deadline you could not meet.
  • You hold yourself to the highest professional standards and maintain strict client confidentiality.
  • You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
  • Flexibility to work additional hours if needed during peak periods of the year.
  • You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
  • Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Salesforce, a plus.
  • You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • DocuSign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
  • You have a high school diploma and 3+ or more years of experience in administrative support.
  • Experience in public accounting administration is a plus.
  • You have strong written and verbal communication skills.
  • This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
  • Must be authorized to work in the United States now or in the future without visa sponsorship.

Responsibilities

  • Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction.
  • Process and assemble tax returns, extensions, e-filings, and tax organizers.
  • Prepare, send, and track tax engagement letters.
  • Prepare correspondence, proofread, and format documents.
  • Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate.
  • Work collaboratively to provide overflow and backup support for other team members.
  • Ability to professionally interact and effectively communicate with partners, managers, and staff.
  • Be a positive influence for the administrative team and the tax department.
  • Perform other duties as assigned by the Department Head and Manager.
  • Utilize tax and accounting software to complete a wide range of tasks.
  • Regular and predictable attendance in office.
  • Demonstrate an ability to multi-task and meet deadlines.
  • Open to new challenges and assist with special projects as requested.
  • Run office errands when necessary.
  • The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

FAQs

What is the work arrangement for the Tax Administrative Assistant position?

The work arrangement for the Tax Administrative Assistant position is in-office.

What kind of support will the Tax Administrative Assistant provide to the tax department?

The Tax Administrative Assistant will provide operational administrative support that optimizes efficiency, organization, and client satisfaction.

What are the specific tasks involved in this role?

The specific tasks include processing tax returns, preparing engagement letters, maintaining databases, and utilizing tax and accounting software, among other duties.

Is experience in public accounting administration required for this role?

Experience in public accounting administration is not required, but it is a plus.

What software skills are necessary for this position?

Necessary software skills include proficiency in Microsoft Excel, Word, DocuSign, Adobe Acrobat, and Microsoft Outlook and Teams. Familiarity with CCH Access Tax and other tax-related software is also beneficial.

What are the typical working hours for the Tax Administrative Assistant during peak tax seasons?

The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

What is the salary range for the Tax Administrative Assistant position?

The salary range for the Tax Administrative Assistant position is $22-$27 per hour.

Are there benefits included with this position?

Yes, benefits include generous paid time off, medical, dental, vision insurance, 401(k) profit sharing, and other perks.

What qualifications are needed for this position?

Candidates need a high school diploma and at least 3+ years of experience in administrative support, alongside strong communication skills and a commitment to maintaining client confidentiality.

Does this position require the candidate to be authorized to work in the United States?

Yes, candidates must be authorized to work in the United States now or in the future without visa sponsorship.

Will there be opportunities for professional development?

Yes, Eide Bailly offers opportunities for education and career growth, along with resources for professional development.

How will candidates be contacted if selected for an interview?

If selected, a recruiter will reach out to schedule a phone interview to discuss the candidate's career interests and goals.

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Eide Bailly LLP

What inspires you, inspires us.

Accounting
Industry
1001-5000
Employees
1917
Founded Year

Mission & Purpose

We’re Eide Bailly (I’d bay-lee), a business advisory, accounting and technology firm built with our clients in mind. Our goal is your success and we’re here to help you every step of the way. What inspires you, inspires us.