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Team Administrator

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Legal & General

Jul 30

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • London

Requirements

  • An understanding of systems including Outlook, Teams, SharePoint, Word, PowerPoint, Excel, and other relevant software packages that support the full range of administrative activities
  • General understanding of wider L&G business and key contacts in other divisions
  • Have a general understanding of the market, the industry, and of the company structure
  • Prioritisation of work and ability to meet deadlines and to be flexible in a continuously changing environment
  • Proactive issue resolution and ability to suggest ways to improve existing processes and procedures
  • Capable of working alone and unguided, dealing with any situation that arises and doing all necessary advance work for the senior leaders to minimise their administration workload
  • Good communication skills are essential, both verbal and written, and ability to adapt communication style according to the audience
  • Relationship building at all levels and proactive in assisting peers and sharing knowledge and expertise
  • Ability and willingness to grasp new or unfamiliar software quickly when necessary

Responsibilities

  • Supporting the leaders by arranging meetings including managing regular meeting agendas, supporting materials and minute taking, ensuring accuracy and consistency, managing diaries and email management
  • Managing the travel arrangements, hotel bookings and associated expenses for the leaders
  • Supporting in organising events/away days/conferences for the team as required
  • Engaging with senior stakeholders ensuring that information shared and provided is handled appropriately and confidentially, supporting on projects as required and collating and creating presentations
  • Providing admin support in ensuring ‘New Starters’ are set up with appropriate system and building access and equipment, collating structure charts, departmental invoices - all in a confidential, efficient and timely manner using initiative regarding work priorities
  • Managing all people related administration for the team, engaging with relevant PAs and HR where required
  • Working collaboratively with other Administrators/PAs ensuring there is always seamless support in place and providing cover during absence and periods of high workload
  • Ensuring a consistent, timely and accurate level of service is maintained in line with policy

FAQs

What are the main responsibilities of the Team Administrator at Legal & General?

The main responsibilities include supporting leaders by arranging meetings and managing diaries, handling travel arrangements, organizing events and conferences, engaging with senior stakeholders, providing administration for new starters, managing people-related administration, collaborating with other administrators, and ensuring a consistent and accurate level of service.

What skills and qualifications are required for this role?

Candidates should have an understanding of systems such as Outlook, Teams, SharePoint, Word, PowerPoint, and Excel. They should have good communication skills, the ability to prioritize work and meet deadlines, proactive issue resolution capabilities, and the ability to work independently. Experience in relationship building and a general understanding of the financial services market are also required.

What kind of work environment does Legal & General offer for the Team Administrator position?

Legal & General offers a welcoming culture that encourages collaboration among people from diverse backgrounds. The company has redesigned workspaces to focus on connectivity and collaboration, emphasizing employee wellbeing.

Are there any specific tools or software that the Team Administrator should be proficient in?

Yes, the Team Administrator should be proficient in systems including Outlook, Teams, SharePoint, Word, PowerPoint, and Excel, which support a full range of administrative activities.

What kind of support will the Team Administrator provide to new starters in the team?

The Team Administrator will provide support by ensuring 'New Starters' are set up with appropriate system and building access, equipment, and will also collate organizational structure charts and departmental invoices in a confidential and timely manner.

What opportunities for professional development does Legal & General provide?

Legal & General offers opportunities for employees to collaborate and develop their careers through initiatives that support career progression and professional growth.

What benefits does Legal & General offer to Team Administrators?

The benefits include performance-related bonuses, generous pension contributions, life assurance, private medical insurance for permanent employees, at least 25 days holiday, competitive family leave, an electric car scheme, and various discounts.

How does Legal & General approach flexible working arrangements?

Legal & General is open to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs, promoting an inclusive workplace culture.

What is the significance of the company's reputation and awards in the industry?

Legal & General was named Britain’s Most Admired Company in 2023 for the second consecutive year, reflecting its strong heritage, inspirational leadership, and commitment to building a better society through investment practices.

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Legal & General

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Finance
Industry
5001-10,000
Employees
1836
Founded Year

Mission & Purpose

Established in 1836, we are one of the UK’s leading financial services groups and a major global investor, with international businesses in the US, Europe, Middle East and Asia. With over £1 trillion in total assets under management, we are the UK’s largest investment manager for corporate pension schemes and a UK market leader in pensions de-risking, life insurance, workplace pensions and retirement income. We have also invested over £20 billion in direct investments such as homes, urban regeneration, clean energy and small business finance. Through nearly two centuries of rapid change, we’ve been there, improving the lives of our customers, and building a better society for the long term.