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Team Assistant

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World Health Organization

15d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • Delhi
  • 5d left

AI generated summary

  • You must have secondary education, 3 years in admin roles, knowledge of office procedures, ability to draft correspondence, and expert English skills. Training in secretarial practices is a plus.
  • You will provide office support, manage correspondence, assist in contract preparation, organize meetings and travel, maintain filing systems, and handle inquiries, ensuring smooth team operations.

Requirements

  • Required Qualifications
  • Education
  • Essential: Completion of secondary school education.
  • Desirable: Training in secretarial practices. University degree is an asset.
  • Experience
  • Essential: At least three (3) years' experience in secretarial/clerical/administrative work
  • Desirable: Experience in WHO or in another UN/International organization would be an advantage.
  • Skills
  • Thorough knowledge of modern office procedures and practices.
  • The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.
  • Ability to draft standard correspondence; Ability to handle work in a timely and accurate manner with tact and discretion, as required.
  • Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.
  • Use Of Language Skills
  • Essential: Expert knowledge of English.

Responsibilities

  • Under the direct supervision of Technical Officer - Ageing and broad guidance of the Director-HPN, the incumbent provides office and secretarial support as follows:
  • Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned, highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc. ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response.
  • Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance. Maintain filing systems and ensure easy accessibility and retrieval of records.
  • Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed.
  • Initiate requisitions for goods procurement and record receipt of deliverables.
  • Support the organization of meetings, workshops, seminars, etc., including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
  • Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested.
  • Receive visitors and telephone calls, answering queries and/or redirecting them to appropriate staff providing background information on purpose of appointment.
  • Replace Executive Assistant during absences (if applicable); perform other related duties as required or instructed, including provision of support to other areas of work.

FAQs

What are the main objectives of the Team Assistant position?

The main objectives of the Team Assistant position are to work with Member States to address priority health problems concerning older people and to develop evidence-based strategies and guidelines to improve access to integrated, person-centred care for older people in the region.

What kind of office support responsibilities does the Team Assistant have?

The Team Assistant is responsible for screening and distributing incoming correspondence, drafting replies to general administrative matters, typing technical reports, preparing presentations, maintaining filing systems, and following up on deadlines to ensure timely responses.

What experience is required for this position?

A minimum of three (3) years' experience in secretarial, clerical, or administrative work is required for this position.

Is a university degree necessary for the Team Assistant role?

While a university degree is not essential, it is considered an asset. Completion of secondary school education is mandatory.

What skills are important for the Team Assistant position?

Important skills include thorough knowledge of modern office procedures, ability to draft standard correspondence, handle work in a timely and accurate manner, and maintain knowledge in the use of office technology.

What type of work environment does WHO promote?

WHO promotes a diverse and inclusive work environment that respects individual and cultural differences, and they are committed to gender parity and geographical diversity in their recruitment.

Are there opportunities for professional development within this role?

Yes, the position allows for the individual to keep abreast of changes in procedures and practices and offers opportunities for in-house training and self-training.

What are the remuneration and benefits for this position?

The salary for the Team Assistant position starts at INR 835,587 per year, subject to mandatory deductions for pension contributions and health insurance. Employees also receive 30 days of annual leave and additional benefits related to work-life balance.

Is prior experience in WHO or another UN organization beneficial for applicants?

Yes, experience in WHO or another UN/International organization is considered advantageous for candidates applying for this position.

How does WHO ensure a safe and respectful workplace?

WHO has a zero-tolerance policy towards sexual exploitation, abuse, and harassment, and all members of the workforce are expected to promote a safe working environment and report any instances of such conduct.

What is the application process for this position?

Interested candidates must submit their applications before the closing date specified in the job posting. If selected for an interview, they will be required to provide scanned copies of their educational qualifications.

Is there a requirement for vaccination to work at WHO?

Yes, the successful candidate will be required to confirm their vaccination status as part of the medical clearance process for a WHO assignment.

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World Health Organization

We are the United Nations’ health agency. We are committed to achieve better health for everyone, everywhere.

Government
Industry
5001-10,000
Employees
1948
Founded Year

Mission & Purpose

The World Health Organization (WHO) is a specialised agency of the United Nations dedicated to international public health. The organisation works to promote health, keep the world safe, and serve the vulnerable by setting global health standards, providing leadership on international health matters, and coordinating responses to health emergencies. WHO's ultimate mission is to ensure that all people achieve the highest possible standard of health, addressing health inequities and strengthening health systems worldwide. Their purpose is to lead and coordinate international efforts to improve health and well-being, prevent and respond to health crises, and support sustainable health development globally.