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Training Coordinator

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Advocate Aurora Health

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Education & Teaching
  • Oak Brook

AI generated summary

  • You need an Associate's Degree, 5 years in admin roles, expertise in learning management software, Microsoft Office proficiency, and strong communication and organizational skills. Travel may be required.
  • You will coordinate training logistics, manage schedules, support trainers, maintain the Learning Management System, handle class evaluations, and ensure timely training for new caregivers.

Requirements

  • None Required.
  • Associate's Degree (or equivalent knowledge) in Education or related field.
  • Typically requires 5 years of experience in an administrative role that includes experience creating complex documents, presentations, graphics, and reports, working with a variety of databases, analyzing and resolving/troubleshooting problems, and educating others on programs, process, and procedures.
  • Expertise in learning management software systems.
  • Ability to coordinate administrative aspects of projects, events, and large scale meetings.
  • Proficiency in the use of Microsoft Office or similar products with the ability to create reports, graphs/charts, presentations, and spreadsheets linking data, creating formulas and using macros.
  • Knowledge of survey development and implementation.
  • Effective written and verbal communication skills with the ability to communicate with all levels within the organization and interact with a diverse client population.
  • Excellent organizational, and customer service skills with a strong attention to detail.
  • Demonstrated ability to meet deadlines and set priorities within those overall deadlines.
  • Position may require travel which may result in exposure to road and weather hazards.
  • Exposed to normal office environment.
  • Operates all equipment necessary to perform the job.

Responsibilities

  • Coordinates day-to-day training at Learning Centers, including scheduling, providing audio-visual equipment, supplies, handouts and manuals for multidisciplinary training. Prepares and communicates specified classes/calendars, creates program announcements, monitors enrollments, and tracks credits/attendance, program impact, participant satisfaction, and participation. Works with site resources to plan for and secure training rooms as necessary, insuring readiness.
  • Manages education class schedules for multiple areas, which may include Ambulatory, Aurora at Home, Inpatient, Revenue Cycle and hospital based training. Coordinates interdepartmental training schedules, as well as the physical training space logistics. Assists Trainers in classroom and course scheduling.
  • May assist with delivery of classroom training as needed.
  • Collaborates with trainers to maintain multi-specialty educational plans and training documents. Coordinates trainers and training resources and creates timelines to ensure appropriate delivery of training content and materials. Acts as a mentor/resource for training assistants in the organization and provides direction for and monitoring of training events.
  • Coordinates and administers the Learning Management System functions for the department, including building and amending courses and curricula in the system and ensuring caregivers receive appropriate credit for coursework completed. May create and maintain e-Learning software content and outlines. Creates and maintains all courses and events in the Learning Connection.
  • Assists with the administration and coordination of class evaluations and feedback. Facilitates communications with leadership and staff by providing information related to specific training programs. Resolves problems and prioritizes needs.
  • Facilitates communications with leadership and staff by providing information related to specific training programs. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
  • Ensures all new in-scope caregivers receive appropriate training, in a timely manner, by working with HR, trainers and site leaders, if necessary.
  • Participates in various workgroups in order to improve training and support delivery across the organization.

FAQs

What are the major responsibilities of the Training Coordinator?

The Training Coordinator is responsible for coordinating day-to-day training at Learning Centers, managing education class schedules across various departments, assisting with classroom training delivery, collaborating with trainers to maintain educational plans, administering the Learning Management System, facilitating communication regarding training programs, ensuring timely training for new caregivers, and participating in workgroups to improve training delivery.

What education is required for the Training Coordinator position?

An Associate's Degree (or equivalent knowledge) in Education or a related field is required.

How much experience is needed for this role?

Typically, 5 years of experience in an administrative role is required, which should include creating complex documents, presentations, graphics, and reports, alongside experience with databases and training others on processes.

Is any specific licensure or certification required for this position?

No licensure, registration, or certification is required for this position.

What skills are essential for success in the Training Coordinator position?

Essential skills include expertise in learning management software systems, proficiency in Microsoft Office, effective written and verbal communication skills, excellent organizational and customer service skills, knowledge of survey development, and the ability to meet deadlines while managing priorities.

Will the Training Coordinator need to travel for the job?

Yes, the position may require travel, which could expose the incumbent to road and weather hazards.

What are the working conditions associated with this role?

The Training Coordinator typically works in a normal office environment and will operate all necessary equipment to perform job duties.

Are there opportunities to assist with training delivery in this role?

Yes, the Training Coordinator may assist with the delivery of classroom training as needed.

How does the Training Coordinator communicate with leadership and staff?

The Training Coordinator facilitates communications by providing information related to specific training programs and resolving problems that require in-depth knowledge of policies and procedures.

What additional duties might the Training Coordinator perform?

The job description indicates that the incumbent may be required to perform other related duties as necessary, beyond the listed responsibilities.

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Advocate Aurora Health

Science & Healthcare
Industry
1001-5000
Employees
2018
Founded Year

Mission & Purpose

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S. Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.