Unit Secretary-Med/Surg-Part Time Evenings-3pm-11pm

Mount Sinai Health System

2mo ago

Job
Full-time
Entry Level
Manhattan

AI generated summary

You must have strong organizational skills, excellent communication abilities, and experience in a healthcare setting. Flexibility to work part-time evenings from 3pm to 11pm is essential.
You will manage patient records, coordinate communication, assist nursing staff, schedule appointments, and ensure smooth operations in the Med/Surg unit during evening shifts.

Requirements

High School Diploma or equivalent
Evidence of satisfactory job performance from previous employer and satisfactory references.
Basic computer skills to support a nursing unit/service

Responsibilities

- Performs clerical and receptionist duties essential to the operation of patient care as directed and also receives instructions from physicians and nurses
- Insures correct patient identification on all patient care medical record forms, documents and requisitions
- Maintains up-to-date patient rosters and staff assignments in Epic Bedtime and other demographic data in a timely manner (e.g., locator board, TPR, BP, weight book)
- Maintains a system for tracking the location of each patient on the unit
- Assigns RNs in Orchestrator as applicable
- Maintains the Unit Staff Schedule for the shift, noting all breaks and coverage and assigned admissions either in paper or Epic Assignment Wizard
- Schedules with appropriate departments and/or individuals, patient appointment, treatments, diagnostic procedures, etc.
- Maintains neat and orderly bulletin boards. Posts and removes information appropriately in order to keep data current
- Maintains a neat and orderly nurses’ station
- Responsible for maintenance of patients’ charts and removes selected excess pages from the patients’ charts and stores properly
- Files and/or staples laboratory and tests results into patients’ charts, (including computer print-outs)
- Checks all patients’ charts daily for completeness, order and proper identity (i.e., IMM forms, Patient Belongings List, CARE Act Authorizations form; Discharge Notice, Discharge Information, etc.)
- Performs a variety of duties relating to admission, discharge, death and/or transfer of patients in a timely manner in the EMR
- Assist in patient flow by expediting the discharge status of patients in Epic/EMR and facilitating need for bed cleaning and assisting the nursing staff to take/receive hand off reports to accommodate admissions/discharges
- Responsible for facilitating communication with the health care team
- Assembles medical charts, prepares bed and door tags for admission
- Requests from Medical Records, the old chart of re-admitted patients
- Relays to other departments, relative information concerning admissions, transfers or discharges
- Greets new admissions, introducing self and orienting patients to call system and physical facilities
- Participates in safety initiatives on the unit to insure patient identification and zero harm
- Maintains an up-to-date record of all patients who are discharged, deceased or transferred
- Assists in the maintenance of par levels of supplies and equipment
- Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area
- Identifies physical, behavioral and emotional characteristics typical for the age group
- Modifies approaches based on patient age-specific needs and responses to treatment
- Provides care for patients based on age-specific needs
- Uses communication techniques which are age appropriate
- Participates in the department’s performance improvement activities as demonstrated by active collection and logging of required data
- Maintains patient/employee confidentiality in the management of information
- Participates in the development of other staff members
- Meets regulatory, licensure and annual health assessment requirements
- Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others
- Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community
- Performs a variety of receptionist duties with courtesy and sensitivity
- Answers and screens phone calls, provides information, and refers calls when appropriate
- Receives and transmits messages
- Answers patients’ intercom call lights and refers requests to appropriate persons
- Greets visitors and provides direction and non-medical information as necessary
- Maintains positive communication with patients, visitors and staff
- Adheres to the Mount Sinai Health System (MSHS) legal and ethical standards
- May be required to perform other duties as assigned

FAQs

What are the hours for this position?

The position is part-time and requires availability from 3pm to 11pm.

What qualifications are needed for the Unit Secretary position?

A High School Diploma or equivalent is required, along with evidence of satisfactory job performance from a previous employer and satisfactory references.

Is experience in a healthcare setting necessary for this role?

While specific experience in a healthcare setting is not mentioned, evidence of satisfactory job performance from a previous employer is expected.

What type of skills are essential for this position?

Basic computer skills to support a nursing unit/service are essential for this role.

What responsibilities does a Unit Secretary have regarding patient charts?

The Unit Secretary is responsible for maintaining patients' charts, ensuring they are complete and properly identified, filing lab results, and assembling medical charts for admissions.

Will the Unit Secretary interact with patients?

Yes, the Unit Secretary greets new admissions, orients patients to the call system, and assists in various aspects of patient care.

What kind of communication skills are required for this role?

The Unit Secretary must demonstrate professional, courteous, and respectful communication with patients, families, and staff, along with the ability to answer and screen phone calls and relay messages accurately.

Are there opportunities for professional development in this role?

Yes, the Unit Secretary participates in the development of other staff members and is expected to meet regulatory, licensure, and health assessment requirements.

How does Mount Sinai Health System promote diversity and inclusion?

Mount Sinai Health System emphasizes diversity, equity, and inclusion as key drivers for excellence, encouraging role models to confront inappropriate actions and foster anti-racist behavior within the organization.

What is the salary range for this position?

The salary range for this role is $22.3034 - $24.5556 per hour, depending on factors such as experience, education, and hospital need.

Mount Sinai Health System

An integrated health care system providing exceptional medical care to our local and global communities.

Science & Healthcare

Industry

10,001+

Employees

2013

Founded Year

Mission & Purpose

The Mount Sinai Health System is an integrated health system committed to providing distinguished care, conducting transformative research, and advancing biomedical education. Structured around seven hospital campuses and a single medical school, the Health System has an extensive ambulatory network and a range of inpatient and outpatient services—from community-based facilities to tertiary and quaternary care. WHO WE ARE We are compassionate collaborators—38,000 strong—working to heal, teach, and advance medicine in New York City and throughout the world. WHAT WE BELIEVE We believe in challenging the status quo. Forging a new pathway in clinical excellence is only possible by putting the patient at the center of the experience. WHY WORK WITH US Here, innovation is valued and collaboration is integral. Mount Sinai is full of friendly, helpful people who share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home—culturally, ethnically, in outlook and lifestyle. When you join us, you become part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize healthcare together.