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Virtual Assistant (English + Russian/Ukrainian are required)

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U Trust Insurance Agency LLC

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • United States
    Remote
  • Quick Apply

AI generated summary

  • You need proven experience, fluency in English and Ukrainian/Russian, strong organizational skills, proficiency in Microsoft Office and Google Workspace, and excellent communication abilities.
  • You will manage schedules, handle email communication, conduct research, prepare documents, support project management, coordinate remote events, maintain databases, and provide excellent customer support.

Requirements

  • Proven experience as a Virtual Assistant, Executive Assistant, or similar role
  • Fluent in English and Ukrainian/Russian (both written and spoken)
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Experience with communication tools like Zoom, Microsoft Teams, and Slack
  • Familiarity with CRM and project management software is a plus
  • Strong attention to detail and problem-solving skills
  • Ability to work independently, meet deadlines, and manage multiple tasks simultaneously
  • Excellent written and verbal communication skills

Responsibilities

  • Manage and organize schedules, appointments, and meetings for executives
  • Assist with email management, including drafting, responding, and organizing emails
  • Conduct research and provide summaries or reports as needed
  • Prepare documents, presentations, and spreadsheets
  • Support with project management and follow up on action items
  • Assist in coordinating remote events, meetings, and communications
  • Maintain and update databases, CRM systems, and other digital platforms
  • Handle ad-hoc administrative tasks and projects as assigned
  • Provide excellent customer support and service when interacting with internal and external clients

FAQs

Do I need to be fluent in both English and Ukrainian/Russian for this position?

Yes, fluency in both English and either Ukrainian or Russian (both written and spoken) is required for this role.

What are the working hours for the Virtual Assistant position?

The work schedule for this position is Monday to Friday, from 8 am to 4 pm Pacific Time.

Is prior experience as a Virtual Assistant necessary?

Yes, proven experience as a Virtual Assistant, Executive Assistant, or a similar role is required.

Will I be required to manage schedules and appointments for executives?

Yes, managing and organizing schedules, appointments, and meetings for executives is one of the key responsibilities of this position.

What tools and software should I be familiar with for this role?

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, communication tools like Zoom, Microsoft Teams, and Slack is required. Familiarity with CRM and project management software is a plus.

Are there opportunities for professional development in this role?

Yes, there are opportunities for professional development and career growth within the company.

How should I apply for this position?

Please submit your resume and a cover letter detailing your relevant experience for the position.

Will I be contacted if my application is shortlisted?

Yes, only shortlisted candidates will be contacted for further steps in the hiring process.

Is there a specific type of environment I will be working in?

You will be part of a collaborative and supportive team environment while working fully remote.

What kind of tasks will I be handling as a Virtual Assistant?

You will handle various tasks such as email management, conducting research, preparing documents and presentations, supporting project management, and providing customer support.

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U Trust Insurance Agency LLC

We are a professional team of specialists that strive to bring you the best quality of service in Trucking Insurance.

Finance
Industry
11-50
Employees
2018
Founded Year

Mission & Purpose

Utrust Insurance is a company that provides a wide range of insurance services, including coverage for personal, business, and specialised insurance needs. They offer tailored insurance solutions to protect individuals, families, and businesses from potential risks and financial losses. Utrust Insurance's ultimate mission is to deliver peace of mind through comprehensive and customised insurance products. Their purpose is to empower clients by providing them with the right coverage, ensuring they are protected in uncertain situations and can face the future with confidence.