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Staffing Assistant

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Advocate Aurora Health

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Green Bay

AI generated summary

  • You should be a high school graduate with 1 year of clerical experience, strong communication skills, intermediate Microsoft Office knowledge, and the ability to work under pressure.
  • You will coordinate staffing, maintain records, process payroll data, manage schedules, handle reception duties, update files, compile reports, and troubleshoot office equipment.

Requirements

  • None Required.
  • High School Graduate.
  • Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
  • Good interpersonal and communication (oral and written) skills. Ability to work well within a team.
  • Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
  • Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
  • Demonstrated accurate data entry skills.
  • Ability to work under pressure in a fast paced environment.
  • Generally exposed to a normal office environment.
  • Operates all equipment necessary to perform the job.

Responsibilities

  • Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
  • Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
  • Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
  • Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
  • Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
  • Maintains and updates department files, binders, logs, etc.
  • Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
  • Monitors department office equipment and troubleshoots minor problems.

FAQs

What are the major responsibilities of the Staffing Assistant?

The major responsibilities include coordinating staffing needs, maintaining accurate staffing records, processing scheduling data for payroll, handling various scheduling situations, performing reception duties, maintaining department files, compiling and summarizing data for reports, and monitoring office equipment.

Is prior experience required for this position?

Yes, typically 1 year of experience in a clerical role that includes experience in health care and scheduling is required.

What educational qualifications are necessary for the Staffing Assistant role?

A high school diploma is required for the Staffing Assistant position.

Are any licenses or certifications required for this job?

No licenses or certifications are required for this position.

What type of skills are needed for the Staffing Assistant role?

Good interpersonal and communication skills (oral and written), intermediate computer skills, ability to exercise independent judgment, excellent problem-solving abilities, accurate data entry skills, and the capacity to work under pressure in a fast-paced environment are needed.

What type of work environment should I expect?

The Staffing Assistant will generally be exposed to a normal office environment and will operate all necessary equipment to perform the job.

Can I expect to handle phone calls in this position?

Yes, the Staffing Assistant will handle a variety of reception duties, including answering telephone calls and directing or transferring calls to appropriate staff.

Is there assistance for managing staffing issues during low census?

Yes, the role involves ensuring even rotation of staff and appropriate placement to meet their Full-Time Equivalent (FTE) status during low census.

Will I be required to perform other duties outside the job description?

Yes, the job description is not exhaustive, and the incumbent may be required to perform other related duties as needed.

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Advocate Aurora Health

Science & Healthcare
Industry
1001-5000
Employees
2018
Founded Year

Mission & Purpose

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S. Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.

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