Large

Public service is a noble calling: to help others, to make our communities stronger, and to uphold the public trust. 

As city employees, we see the results of our hard work in our own community— in street and infrastructure improvements, new buildings rising from the ground, safer and more prosperous neighborhoods, and happier, healthier children, families, and senior citizens. 

We may all come from different backgrounds, but we are connected through our passion for service.

What we do at work today, and everyday, shapes the Boston of tomorrow.

Join us!
​​​​
The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.


Government

City of Boston

A community of people serving our neighbors and our neighborhoods.

You need 5 years in event planning, a bachelor's degree preferred, strong communication skills, proficiency in Microsoft and Google tools, discretion, and flexibility for evenings/weekends.

You will plan events, manage partnerships, support tourism initiatives, oversee logistics, assist management, and maintain community relationships to enhance Boston's cultural offerings.

Government & Politics

Business, Operations & Strategy

Boston

Overview<br><br>Who we are:<br><br>The Economic Opportunity and Inclusion (EOI) Cabinet seeks to create a resilient, equitable, sustainable, and vibrant city by creating opportunities for all communities to build generational wealth. The mission of the Mayor’s Office of Tourism, Sports and Entertainment is to advance tourism in Boston and promote participation in public celebrations for Boston residents and visitors to our city.<br><br>We Are<br><br>Mission-driven, empowering, collaborative, supportive and innovative<br><br>Reporting directly to the Director of the Mayor’s Office of Tourism, Sports, and Entertainment, the Deputy Director plays a pivotal role in advancing the mission of promoting tourism, supporting community events, and facilitating film and TV production in the City of Boston. The Deputy Director oversees administrative, project management, and public-facing responsibilities, ensuring the successful execution of initiatives to enhance Boston's cultural vibrancy and economic growth. The Deputy Director will play a vital role in advancing the Mayor’s vision for a vibrant, inclusive, and culturally rich Boston, serving as a key leader in promoting tourism, supporting community events, and enhancing the city's reputation as a premier destination for visitors and residents alike.<br><br>Responsibilities<br><br>Strategic Planning and Implementation:<br><br><br> * Collaborate with the Director to develop and execute strategic plans for community events, celebrations, and tourism initiatives.<br> * Lead the planning, development, and execution of special events and celebrations, including major parades, cultural festivals, and citywide ceremonies.<br> * Cultivate and maintain relationships with external partners, city departments, and stakeholders to facilitate event planning and execution.<br> * Serve as a liaison to the Economic Opportunity and Inclusion Cabinet, fostering partnerships to promote tourism and economic growth.<br>   <br>   <br><br>Project Management And Coordination<br><br><br> * Manage special projects and events under the guidance of the Director, ensuring seamless execution and adherence to timelines and budgets.<br> * Support the supervision of the department's technical and production crew, providing support as needed for event logistics and operations.<br>   <br>   <br><br>Community Engagement And Tourism Promotion<br><br><br> * Network and collaborate with stakeholders to support and promote the tourism industry in every neighborhood of Boston.<br> * Maintain relationships with key agencies and organizations involved in tourism promotion, such as but not limited to MeetBoston & the Massachusetts Convention Center Authority.<br> * Assist in efforts to showcase Boston's cultural heritage and attractions to visitors and residents alike.<br>   <br>   <br><br>Administrative Support<br><br><br> * Assist with maintaining an inventory of mayoral gifts and assist constituents requiring information related to the office's activities.<br> * Provide administrative support to the Director and senior management team, including scheduling, correspondence, and record-keeping.<br> * Performs related work as required.<br>   <br>   <br><br>Minimum Entrance Qualifications<br><br><br> * At least five (5) years of full-time or equivalent part-time experience, preferably in coordinating and programming public and private events and/or the tourism, sports, and/or entertainment industry.<br> * A bachelor's degree from a recognized college or university is preferred and may be substituted for two (2) years of the required experience.<br> * Prior work experience in event planning and the tourism industry is preferred.<br> * Ability to work independently in a fast-paced environment, demonstrating initiative and decision-making skills. Must have and maintain a valid Massachusetts driver's license and residency in the City of Boston upon hire.<br> * Ability to maintain discretion with sensitive information and establish effective relationships with staff, partners, colleagues, and the public.<br> * Excellent oral and written communication and organizational skills, including public speaking and presentation skills; ability to communicate effectively and clearly.<br> * Proficiency with Microsoft applications, Google Suite, Zoom, Publisher, and PeopleSoft.<br> * Bilingual preferred (Spanish, Haitian Creole, Cape Verdean Creole, Chinese, and Vietnamese).<br> * Ability to exercise good judgment and focus on detail as required by the job.<br> * Must be able to work evenings and weekends.<br>   <br>   <br><br>Boston Residency Required<br><br>Terms:<br><br>Union/Salary Plan/Grade: Non-Union/MM2-8<br><br>Hours per week: 35

OverviewWho we are:The Economic Opportunity and Inclusion (EOI) Cabinet seeks to create a resilient, equitable, sustainable, and vibrant city by creating opportunities for all communities to build generational wealth. The mission of the Mayor’s Office of Tourism, Sports and Entertainment is to advance tourism in Boston and promote participation in public celebrations for Boston residents and visitors to our city.We AreMission-driven, empowering, collaborative, supportive and innovativeReporting directly to the Director of the Mayor’s Office of Tourism, Sports, and Entertainment, the Deputy Director plays a pivotal role in advancing the mission of promoting tourism, supporting community events, and facilitating film and TV production in the City of Boston. The Deputy Director oversees administrative, project management, and public-facing responsibilities, ensuring the successful execution of initiatives to enhance Boston's cultural vibrancy and economic growth. The Deputy Director will play a vital role in advancing the Mayor’s vision for a vibrant, inclusive, and culturally rich Boston, serving as a key leader in promoting tourism, supporting community events, and enhancing the city's reputation as a premier destination for visitors and residents alike.ResponsibilitiesStrategic Planning and Implementation: * Collaborate with the Director to develop and execute strategic plans for community events, celebrations, and tourism initiatives. * Lead the planning, development, and execution of special events and celebrations, including major parades, cultural festivals, and citywide ceremonies. * Cultivate and maintain relationships with external partners, city departments, and stakeholders to facilitate event planning and execution. * Serve as a liaison to the Economic Opportunity and Inclusion Cabinet, fostering partnerships to promote tourism and economic growth.      Project Management And Coordination * Manage special projects and events under the guidance of the Director, ensuring seamless execution and adherence to timelines and budgets. * Support the supervision of the department's technical and production crew, providing support as needed for event logistics and operations.      Community Engagement And Tourism Promotion * Network and collaborate with stakeholders to support and promote the tourism industry in every neighborhood of Boston. * Maintain relationships with key agencies and organizations involved in tourism promotion, such as but not limited to MeetBoston & the Massachusetts Convention Center Authority. * Assist in efforts to showcase Boston's cultural heritage and attractions to visitors and residents alike.      Administrative Support * Assist with maintaining an inventory of mayoral gifts and assist constituents requiring information related to the office's activities. * Provide administrative support to the Director and senior management team, including scheduling, correspondence, and record-keeping. * Performs related work as required.      Minimum Entrance Qualifications * At least five (5) years of full-time or equivalent part-time experience, preferably in coordinating and programming public and private events and/or the tourism, sports, and/or entertainment industry. * A bachelor's degree from a recognized college or university is preferred and may be substituted for two (2) years of the required experience. * Prior work experience in event planning and the tourism industry is preferred. * Ability to work independently in a fast-paced environment, demonstrating initiative and decision-making skills. Must have and maintain a valid Massachusetts driver's license and residency in the City of Boston upon hire. * Ability to maintain discretion with sensitive information and establish effective relationships with staff, partners, colleagues, and the public. * Excellent oral and written communication and organizational skills, including public speaking and presentation skills; ability to communicate effectively and clearly. * Proficiency with Microsoft applications, Google Suite, Zoom, Publisher, and PeopleSoft. * Bilingual preferred (Spanish, Haitian Creole, Cape Verdean Creole, Chinese, and Vietnamese). * Ability to exercise good judgment and focus on detail as required by the job. * Must be able to work evenings and weekends.      Boston Residency RequiredTerms:Union/Salary Plan/Grade: Non-Union/MM2-8Hours per week: 35

Deputy Director of Strategic Initiatives - City of Boston

Deputy Director of Strategic Initiatives

You must have 3+ years in employee relations, strong mediation skills, knowledge of labor laws, excellent communication, discretion, and problem-solving abilities. Boston residency required.

You will foster a positive work environment, mediate conflicts, manage performance issues, handle unemployment claims, support training initiatives, and maintain compliance with employment laws.

People, HR & Administration

<div>
 Overview: 
 <div>
  Under the supervision of the Director of Employee Relations, the Assistant Director of Employee Relations handles complex human resources-related issues, concerns, and complaints and provides guidance and<br> support in resolving such matters. The Assistant Director of Employee Relations collaborates with Human Resources personnel and the Office of Labor Relations to strengthen the lines of communication between managers and employees, and ensure that all employees understand and adhere to the policies and procedures established by the City of Boston and the Office of Human Resources.
 </div>Responsibilities: 
 <div>
  The Assistant Director of Employee Relations partners with employees and managers to promote and maintain productive and highly collaborative workplace relationships by:
 </div>
 <ul>
  <li>Promoting and encouraging a positive work environment while working respectfully and effectively within and for highly diverse workers at all levels of the organization.</li>
  <li>Providing subject matter expertise and delivering innovative solutions to leadership on employee relations matters, corrective actions, and performance management to promote an equitable, inclusive, and respectful workplace.</li>
  <li>Meets with employees and managers regarding workplace concerns; provides guidance and recommendations for resolution of issues.</li>
  <li>Conducts interviews, gathers information and drafts correspondence for employee relations matters such as harassment allegations, work complaints, or other concerns involving potential violations of City policy or other workplace standards; takes further action when required.</li>
  <li>Mediates conflict between employees; works to improve communication within and between departments; answers questions from department heads and supervisors concerning personnel policies and procedures.</li>
  <li>Supports departments with performance management including but not limited to drafting and issuing performance reviews, coaching materials, corrective action documents, and performance development plans.</li>
  <li>Conducts separation meetings and oversees compliance with the City’s separation procedures as needed.</li>
  <li>Responsible for administering the unemployment compensation for the City of Boston governed by MG.L. 151A to ensure that eligible employees receive unemployment insurance benefits in a timely manner while ensuring the City is not liable for claims it is not responsible for.</li>
  <li>Manages the unemployment insurance claims process, including charging departments for their monthly unemployment costs, auditing the monthly bill, working with the City’s outside vendor, and generating monthly and yearly claims and billing reports.</li>
  <li>Represents the City of Boston at administrative unemployment compensation hearings and other administrative hearings as needed.</li>
  <li>Educates departments on their role in the unemployment process and develops training resources related to this work as needed.</li>
  <li>Works closely with OHR’s Training and Development team by developing and delivering educational programs to proactively address workplace issues and increase compliance with City of Boston policies.</li>
  <li>Develops trust, rapport, and strong working relationships with the Offices of Human Resources and Labor Relations, the Law Department, and leads in other City departments.</li>
  <li>Maintains knowledge and understanding of laws and regulations related to employment law, EEO, affirmative action, collective bargaining, labor relations, and human resources.</li>
  <li>Supports departments with exit interviews, summarizes findings, and discusses trends and concerns with senior leadership.</li>
  <li>Supports the Office of Human Resources in writing reports as needed.</li>
  <li>Performs related work as required.</li>
 </ul><br>
 <div></div> Minimum Entrance Qualifications: 
 <div>
  <b> Skills and Qualifications:</b>
 </div>
 <ul>
  <li>Demonstrated experience in conducting mediation and/or other dispute resolution processes preferred.</li>
  <li>Demonstrated ability to work effectively with employees from a wide variety of backgrounds and identities, discerning systemic issues that surface during the investigative process.</li>
  <li>Ability to effectively communicate and make recommendations regarding any systemic issues identified.</li>
  <li>A high degree of empathy is balanced against an ability to provide direct feedback and confront witnesses with difficult information.</li>
  <li>Excellent people management, conflict resolution, and interpersonal skills.</li>
  <li>Ability to exercise objectivity, confidentiality, and discretion with highly sensitive information.</li>
  <li>In-depth knowledge of employment and human resources laws, regulations, policies, and practices.</li>
  <li>The ideal candidate will be proactive, possess exceptional listening skills, and demonstrate strong consultative abilities, with the capacity to objectively and confidentially assess sensitive, complex employee relations issues.</li>
 </ul>
 <div></div>
 <div>
  <b><br> Minimum Requirements:</b>
 </div>
 <ul>
  <li>Bachelor's degree in Business Administration, Human Resources Management, or a similar field of study preferred (or equivalent experience) in Human Resources, Employee Relations, or related field plus three (3) years of employee relations experience.</li>
  <li>Experience working in a large or mid-size organization. Experience in the public sector and/or unionized environments is preferred.</li>
  <li>Three plus (3+) years in an employee relations context, including experience conducting impartial fact-finding investigations in the employment context, establishing familiarity with the requirements of labor law and employment law.</li>
  <li>Thorough understanding of human resources and employee/labor relations principles, practices, and procedures.</li>
  <li>Must possess excellent critical thinking and problem-solving skills and ability to maintain composure in stressful situations.</li>
  <li>Ability to exercise outstanding judgment and significant patience, understanding, and empathy, recommend solutions in a tactful and professional manner, and maintain the integrity of confidential information.</li>
  <li>Excellent oral and written communication and organizational skills.</li>
  <li>Strong interpersonal skills, plus a high level of professionalism and discretion.</li>
  <li>Proficiency in Microsoft applications and Google Suite.</li>
  <li>Positive, can-do attitude and flexibility.</li>
  <li>Ability to work both independently and as part of a team.</li>
  <li>Ability to work under deadlines.</li>
 </ul>
 <div></div>
 <div>
  <b><br> BOSTON RESIDENCY REQUIRED</b>
 </div>
 <div></div>
 <div>
  <b><br> Terms:</b>
 </div>
 <div>
  Union/Salary Plan/Grade: Non-Union/MM2-10
 </div>
 <div>
  Hours per week: 35
 </div>
</div>
<div></div>


 Overview: 
 
  Under the supervision of the Director of Employee Relations, the Assistant Director of Employee Relations handles complex human resources-related issues, concerns, and complaints and provides guidance and support in resolving such matters. The Assistant Director of Employee Relations collaborates with Human Resources personnel and the Office of Labor Relations to strengthen the lines of communication between managers and employees, and ensure that all employees understand and adhere to the policies and procedures established by the City of Boston and the Office of Human Resources.
 Responsibilities: 
 
  The Assistant Director of Employee Relations partners with employees and managers to promote and maintain productive and highly collaborative workplace relationships by:
 
 
  Promoting and encouraging a positive work environment while working respectfully and effectively within and for highly diverse workers at all levels of the organization.
  Providing subject matter expertise and delivering innovative solutions to leadership on employee relations matters, corrective actions, and performance management to promote an equitable, inclusive, and respectful workplace.
  Meets with employees and managers regarding workplace concerns; provides guidance and recommendations for resolution of issues.
  Conducts interviews, gathers information and drafts correspondence for employee relations matters such as harassment allegations, work complaints, or other concerns involving potential violations of City policy or other workplace standards; takes further action when required.
  Mediates conflict between employees; works to improve communication within and between departments; answers questions from department heads and supervisors concerning personnel policies and procedures.
  Supports departments with performance management including but not limited to drafting and issuing performance reviews, coaching materials, corrective action documents, and performance development plans.
  Conducts separation meetings and oversees compliance with the City’s separation procedures as needed.
  Responsible for administering the unemployment compensation for the City of Boston governed by MG.L. 151A to ensure that eligible employees receive unemployment insurance benefits in a timely manner while ensuring the City is not liable for claims it is not responsible for.
  Manages the unemployment insurance claims process, including charging departments for their monthly unemployment costs, auditing the monthly bill, working with the City’s outside vendor, and generating monthly and yearly claims and billing reports.
  Represents the City of Boston at administrative unemployment compensation hearings and other administrative hearings as needed.
  Educates departments on their role in the unemployment process and develops training resources related to this work as needed.
  Works closely with OHR’s Training and Development team by developing and delivering educational programs to proactively address workplace issues and increase compliance with City of Boston policies.
  Develops trust, rapport, and strong working relationships with the Offices of Human Resources and Labor Relations, the Law Department, and leads in other City departments.
  Maintains knowledge and understanding of laws and regulations related to employment law, EEO, affirmative action, collective bargaining, labor relations, and human resources.
  Supports departments with exit interviews, summarizes findings, and discusses trends and concerns with senior leadership.
  Supports the Office of Human Resources in writing reports as needed.
  Performs related work as required.
 
  Minimum Entrance Qualifications: 
 
   Skills and Qualifications:
 
 
  Demonstrated experience in conducting mediation and/or other dispute resolution processes preferred.
  Demonstrated ability to work effectively with employees from a wide variety of backgrounds and identities, discerning systemic issues that surface during the investigative process.
  Ability to effectively communicate and make recommendations regarding any systemic issues identified.
  A high degree of empathy is balanced against an ability to provide direct feedback and confront witnesses with difficult information.
  Excellent people management, conflict resolution, and interpersonal skills.
  Ability to exercise objectivity, confidentiality, and discretion with highly sensitive information.
  In-depth knowledge of employment and human resources laws, regulations, policies, and practices.
  The ideal candidate will be proactive, possess exceptional listening skills, and demonstrate strong consultative abilities, with the capacity to objectively and confidentially assess sensitive, complex employee relations issues.
 
 
 
   Minimum Requirements:
 
 
  Bachelor's degree in Business Administration, Human Resources Management, or a similar field of study preferred (or equivalent experience) in Human Resources, Employee Relations, or related field plus three (3) years of employee relations experience.
  Experience working in a large or mid-size organization. Experience in the public sector and/or unionized environments is preferred.
  Three plus (3+) years in an employee relations context, including experience conducting impartial fact-finding investigations in the employment context, establishing familiarity with the requirements of labor law and employment law.
  Thorough understanding of human resources and employee/labor relations principles, practices, and procedures.
  Must possess excellent critical thinking and problem-solving skills and ability to maintain composure in stressful situations.
  Ability to exercise outstanding judgment and significant patience, understanding, and empathy, recommend solutions in a tactful and professional manner, and maintain the integrity of confidential information.
  Excellent oral and written communication and organizational skills.
  Strong interpersonal skills, plus a high level of professionalism and discretion.
  Proficiency in Microsoft applications and Google Suite.
  Positive, can-do attitude and flexibility.
  Ability to work both independently and as part of a team.
  Ability to work under deadlines.
 
 
 
   BOSTON RESIDENCY REQUIRED
 
 
 
   Terms:
 
 
  Union/Salary Plan/Grade: Non-Union/MM2-10
 
 
  Hours per week: 35
 



Assistant Director of Employee Relations - City of Boston

Assistant Director of Employee Relations

You need an Associate’s Degree or equivalent experience, 4 years in a relevant field, strong skills in MS Office/Google Suite, excellent communication, confidentiality, and time management. Boston residency required.

You will manage calendars, support HR projects, handle inquiries, prepare documents, oversee office areas, assist with budget tasks, and coordinate communications for HR leadership.

Legal

<div>
 Overview: 
 <div>
  Under the direction of the Director of Human Resources or their designee, the Human Resouces Executive Assistant provides administrative support by organizing, scheduling, coordinating, researching, and compiling information for the Human Resources Division. The primary responsibilities include providing administrative support to the HR Director and Deputy Director, management of the Human Resources Division office space, and assisting with assignments and special projects that support the success of the Boston Police Department’s Human Resources Division. The position requires a high level of professionalism, diplomacy, patience, and confidentiality, as well as the ability to handle multiple tasks at once with flexibility and agility. The successful candidate needs to consistently communicate effectively and clearly, both orally and in writing, and be able to collaborate effectively with colleagues across all areas of the City.
 </div> Responsibilities: 
 <ul>
  <li>Provides clerical and administrative support of a confidential nature to the Director and Deputy Director of the Human Resources Division.</li>
  <li>Communicates and coordinates with internal and external partners on behalf of the Director and Deputy Director of Human Resources.</li>
  <li>Manages the Director’s daily calendar, including the planning and coordination of all details related to meetings and events.</li>
  <li>Prepares various directives, reports, and correspondences.</li>
  <li>Serves as the initial point of contact for the Human Resources Division; greets visitors, answers telephone inquiries, responds to the general email inbox, and provides information to the public.</li>
  <li>Oversees the general areas within the Human Resources Division, such as the reception area, conference room, and lactation room.</li>
  <li>Assists with the preparation of documents, photocopying, and assembling documents.</li>
  <li>Assists with day-to-day administrative duties, including mail receipt and distribution.</li>
  <li>Assists the Director or their designee with HR budget preparation and fiscal maintenance; including purchasing (procuring supplies), Accounts Payable (AP), maintaining software/hardware inventory and office equipment maintenance.</li>
  <li>Maintains administrative systems for the monitoring and tracking of Department employees assigned to the Human Resources Division and maintains related timesheets.</li>
  <li>May respond to and resolve administrative inquiries and questions in a timely manner.</li>
  <li>Assists with Human Resources projects and assignments such as the Recruit Class, Promotional Exams, and Annual Compliance.</li>
  <li>Performs related work as required.</li>
 </ul> Minimum Entrance Qualifications: 
 <ul>
  <li>An Associate’s Degree (or equivalent experience) is preferred and may be substituted for one (1) year of the required experience.</li>
  <li>Minimum of four (4) years, two (2) of them preferably in a Human Resources, Legal, or professional office setting, of professional experience, preferably as a senior level Executive Assistant.</li>
  <li>Strong interpersonal skills and a willingness to work as part of a team.</li>
  <li>Exercise confidentiality and discretion with highly sensitive information and demonstrate sound judgment.</li>
  <li>Microsoft Office and Google Suite experience is required.</li>
  <li>Strong organizational skills and attention to detail.</li>
  <li>Ability to work under pressure and in high-stress situations.</li>
  <li>Ability to communicate clearly and concisely, both orally and in writing.</li>
  <li>Able to work in a fast-paced environment.</li>
  <li>Ability to be resourceful and proactive when issues arise.</li>
  <li>Strong time-management skills to handle multiple tasks according to stated timelines</li>
 </ul>
 <div></div>
 <div>
  <b><br> Criminal Record Check Required</b>
 </div>
 <div>
  <b> Pre-Employment Drug Test is Required</b>
 </div>
 <div>
  <b> BOSTON RESIDENCY REQUIRED</b>
 </div>
 <div></div>
 <div>
  <b><br> Terms:</b>
 </div>
 <div>
  Union/Salary/Grade: SEIU / RL-15
 </div>
 <div>
  Hours Per Week: 35
 </div>
</div>


 Overview: 
 
  Under the direction of the Director of Human Resources or their designee, the Human Resouces Executive Assistant provides administrative support by organizing, scheduling, coordinating, researching, and compiling information for the Human Resources Division. The primary responsibilities include providing administrative support to the HR Director and Deputy Director, management of the Human Resources Division office space, and assisting with assignments and special projects that support the success of the Boston Police Department’s Human Resources Division. The position requires a high level of professionalism, diplomacy, patience, and confidentiality, as well as the ability to handle multiple tasks at once with flexibility and agility. The successful candidate needs to consistently communicate effectively and clearly, both orally and in writing, and be able to collaborate effectively with colleagues across all areas of the City.
  Responsibilities: 
 
  Provides clerical and administrative support of a confidential nature to the Director and Deputy Director of the Human Resources Division.
  Communicates and coordinates with internal and external partners on behalf of the Director and Deputy Director of Human Resources.
  Manages the Director’s daily calendar, including the planning and coordination of all details related to meetings and events.
  Prepares various directives, reports, and correspondences.
  Serves as the initial point of contact for the Human Resources Division; greets visitors, answers telephone inquiries, responds to the general email inbox, and provides information to the public.
  Oversees the general areas within the Human Resources Division, such as the reception area, conference room, and lactation room.
  Assists with the preparation of documents, photocopying, and assembling documents.
  Assists with day-to-day administrative duties, including mail receipt and distribution.
  Assists the Director or their designee with HR budget preparation and fiscal maintenance; including purchasing (procuring supplies), Accounts Payable (AP), maintaining software/hardware inventory and office equipment maintenance.
  Maintains administrative systems for the monitoring and tracking of Department employees assigned to the Human Resources Division and maintains related timesheets.
  May respond to and resolve administrative inquiries and questions in a timely manner.
  Assists with Human Resources projects and assignments such as the Recruit Class, Promotional Exams, and Annual Compliance.
  Performs related work as required.
  Minimum Entrance Qualifications: 
 
  An Associate’s Degree (or equivalent experience) is preferred and may be substituted for one (1) year of the required experience.
  Minimum of four (4) years, two (2) of them preferably in a Human Resources, Legal, or professional office setting, of professional experience, preferably as a senior level Executive Assistant.
  Strong interpersonal skills and a willingness to work as part of a team.
  Exercise confidentiality and discretion with highly sensitive information and demonstrate sound judgment.
  Microsoft Office and Google Suite experience is required.
  Strong organizational skills and attention to detail.
  Ability to work under pressure and in high-stress situations.
  Ability to communicate clearly and concisely, both orally and in writing.
  Able to work in a fast-paced environment.
  Ability to be resourceful and proactive when issues arise.
  Strong time-management skills to handle multiple tasks according to stated timelines
 
 
 
   Criminal Record Check Required
 
 
   Pre-Employment Drug Test is Required
 
 
   BOSTON RESIDENCY REQUIRED
 
 
 
   Terms:
 
 
  Union/Salary/Grade: SEIU / RL-15
 
 
  Hours Per Week: 35
 


Human Resources Executive Assistant - City of Boston

Human Resources Executive Assistant

You need 4 years of office experience, proficiency in MS Office, strong communication skills, ability to meet deadlines, confidentiality, teamwork, problem-solving skills, and Boston residency. Bilingual preferred.

You will assist the public with documents, answer inquiries, process mail, handle business certificates, manage cashier duties, ensure timely work, and collaborate with the team for various tasks.

<div>
 Overview: 
 <div>
  Brief Job Description (essential functions of the job):
 </div>
 <div></div>
 <div>
  <br> The mission of the City Clerk’s Office is to receive, file, record, and maintain all municipal records. The City Clerk is responsible for filing business registrations, claims, domestic partnerships, trusts, notarizing documents, public records requests, and swear-in appointees of the Mayor to City Boards and Commissions and Constables. The City Clerk’s Office is also responsible for publishing the agenda for the City Council Meetings, recording all Council and related Mayoral actions, editing and compiling the minutes of City Council Meetings, and all items related to the Lobbyist Registration and Regulation Ordinance. The Department also maintains the City Council document system database and publishes all ordinances and amended codes on a yearly basis.
 </div>
 <div></div>
 <div>
  <br> Under the general supervision of the Administrative Assistant, the Head Clerk and Secretary is responsible for the proper filing of all City Clerk documents.
 </div> Responsibilities: 
 <ul>
  <li>Interacts with general public on a daily basis in person at the front counter to assist in processing and notarizing documents and answering questions about the City Clerk’s Office and city services.</li>
  <li>Responds to email requests for information and answer phones promptly to provide accurate information or route calls to the appropriate person or department.</li>
  <li>Processes daily office mail on the same day to ensure all correspondence meets established filing and payment requirements.</li>
  <li>Responsible for reviewing, processing, indexing, and scanning all business certificates on a daily basis, including withdrawals, change of location, and domestic partnership filings.</li>
  <li>Works as a Cashier utilizing the iNovah Cashiering System.</li>
  <li>Ensures work is performed in a timely manner and with best customer service practices.</li>
  <li>Routes problems to supervisor as necessary and works with supervisor to ensure accuracy of work and established timelines are met.</li>
  <li>Works as a member of a team to perform all functions assigned by the City Clerk and immediate supervisor.</li>
  <li>Performs related work as required.</li>
 </ul> Minimum Entrance Qualifications: 
 <ul>
  <li>A minimum of at least four (4) years of full-time, or equivalent part-time, office experience.</li>
  <li>Demonstrable proficiency with computer software, database applications, and Microsoft Office programs is preferred.</li>
  <li>Ability to deal with the public and communicate effectively, both orally and in writing.</li>
  <li>Organize and process a high volume of work in a timely manner to meet deadlines.</li>
  <li>Ability to maintain confidentiality of sensitive data.</li>
  <li>Ability to work as part of a team as well as independently.</li>
  <li>Ability to exercise sound judgment and focus on detail as required by the job.</li>
  <li>Identify and resolve problems according to accepted office procedures; provide quality customer service in person and over the telephone; and establish and maintain effective working relationships with co-workers and other employees.</li>
  <li>Bilingual/Spanish preferred.</li>
 </ul>
 <div></div>
 <div>
  <b><br> BOSTON RESIDENCY REQUIRED</b>
 </div>
 <div></div>
 <div>
  <b><br> Terms:</b>
 </div>
 <div>
  Union/Salary Plan/Grade: SEIU/RL 13
 </div>
 <div>
  Hours per week: 35
 </div>
</div>


 Overview: 
 
  Brief Job Description (essential functions of the job):
 
 
 
   The mission of the City Clerk’s Office is to receive, file, record, and maintain all municipal records. The City Clerk is responsible for filing business registrations, claims, domestic partnerships, trusts, notarizing documents, public records requests, and swear-in appointees of the Mayor to City Boards and Commissions and Constables. The City Clerk’s Office is also responsible for publishing the agenda for the City Council Meetings, recording all Council and related Mayoral actions, editing and compiling the minutes of City Council Meetings, and all items related to the Lobbyist Registration and Regulation Ordinance. The Department also maintains the City Council document system database and publishes all ordinances and amended codes on a yearly basis.
 
 
 
   Under the general supervision of the Administrative Assistant, the Head Clerk and Secretary is responsible for the proper filing of all City Clerk documents.
  Responsibilities: 
 
  Interacts with general public on a daily basis in person at the front counter to assist in processing and notarizing documents and answering questions about the City Clerk’s Office and city services.
  Responds to email requests for information and answer phones promptly to provide accurate information or route calls to the appropriate person or department.
  Processes daily office mail on the same day to ensure all correspondence meets established filing and payment requirements.
  Responsible for reviewing, processing, indexing, and scanning all business certificates on a daily basis, including withdrawals, change of location, and domestic partnership filings.
  Works as a Cashier utilizing the iNovah Cashiering System.
  Ensures work is performed in a timely manner and with best customer service practices.
  Routes problems to supervisor as necessary and works with supervisor to ensure accuracy of work and established timelines are met.
  Works as a member of a team to perform all functions assigned by the City Clerk and immediate supervisor.
  Performs related work as required.
  Minimum Entrance Qualifications: 
 
  A minimum of at least four (4) years of full-time, or equivalent part-time, office experience.
  Demonstrable proficiency with computer software, database applications, and Microsoft Office programs is preferred.
  Ability to deal with the public and communicate effectively, both orally and in writing.
  Organize and process a high volume of work in a timely manner to meet deadlines.
  Ability to maintain confidentiality of sensitive data.
  Ability to work as part of a team as well as independently.
  Ability to exercise sound judgment and focus on detail as required by the job.
  Identify and resolve problems according to accepted office procedures; provide quality customer service in person and over the telephone; and establish and maintain effective working relationships with co-workers and other employees.
  Bilingual/Spanish preferred.
 
 
 
   BOSTON RESIDENCY REQUIRED
 
 
 
   Terms:
 
 
  Union/Salary Plan/Grade: SEIU/RL 13
 
 
  Hours per week: 35
 


Head Clerk & Secretary - City of Boston

Head Clerk & Secretary

You need 4 years in office administration, problem-solving skills, software proficiency, confidentiality, effective communication, teamwork, attention to detail, and Boston residency. Bilingual preferred.

You will assist the public, process documents, manage emails and calls, handle cashier functions, ensure compliance, and support team projects while maintaining excellent customer service.

<div>
 Overview: 
 <p>Brief Job Description(essential functions of the job):</p>
 <p><br> The mission of the City Clerk’s Office is to receive, file, record, and maintain all municipal records. The City Clerk is responsible for the filing of business registrations, claims, domestic partnerships, trusts, notarizing documents, public records requests, and swear-in appointees of the Mayor to City Boards and Commissions and Constables. The City Clerk’s Office is also responsible for publishing the agenda for the City Council Meetings, recording all Council and related Mayoral actions, and editing and compiling the minutes of City Council Meetings. The Department also maintains the City Council document system database and publishes all ordinances and amended codes on a yearly basis.</p>
 <p></p>
 <p><br> Under the general supervision of the Principal Administrative Assistant, the Administrative Secretary is responsible for the proper filing of all City Clerk documents.</p> Responsibilities: 
 <ul>
  <li>Interacts with general public on a daily basis in person at the front counter to assist in processing and notarizing documents and answering questions about the City Clerk’s Office and city services.<br></li>
  <li>Responds to email requests for information and answer phones promptly to provide accurate information or route calls to the appropriate person or department.<br></li>
  <li>Processes daily office mail on the same day to ensure all correspondence meets established filing and payment requirements.<br></li>
  <li>Responsible for Doing Business As (DBA) renewal process forms, Claims, Domestic Partnerships, Declarations of Trust, Raffles, and other documents filed in the City Clerk’s Office.<br></li>
  <li>Responsible for reviewing, processing, indexing, and scanning all business certificates on a daily basis, including all withdrawals and change of location filings and Domestic Partnership filings.<br></li>
  <li>Works as a Cashier utilizing the iNovah Cashiering System.<br></li>
  <li>Performs research and processes all Physician Registrations to ensure compliance with state statutes and city ordinances.<br></li>
  <li>Ensures work is performed in a timely manner and with best customer service practices. Routes problems to supervisor as necessary. Works with supervisor to ensure accuracy of work and established timelines are met.<br></li>
  <li>Works as a member of a team to perform all functions assigned by the City Clerk and immediate supervisor.<br></li>
  <li>Participates in special projects as needed and performs other assignments as directed by immediate supervisor or City Clerk.<br></li>
  <li>Performs related work as required.</li>
 </ul> Minimum Entrance Qualifications: 
 <ul>
  <li>A minimum of four (4) years of full-time, or equivalent part-time, experience in office or business administration; appropriate educational substitutions may be made.</li>
  <li>Ability to identify and resolve problems according to accepted office procedures; to provide quality customer service in person and over the telephone; and to establish and maintain effective working relationships with co-workers and other employees.</li>
  <li>Ability to handle detailed information, interpret complex oral and written instructions, prepare reports, and plan, organize, and process a high volume of work in a timely manner to meet deadlines.</li>
  <li>Ability to use software such as Excel, database applications, and Microsoft Office programs is preferred.</li>
  <li>Ability to maintain confidentiality of sensitive data.</li>
  <li>Ability to work as part of a team as well as independently.</li>
  <li>Ability to deal with the public and communicate effectively orally and in writing required.</li>
  <li>Bilingual preferred.</li>
  <li>Ability to exercise and focus on detail as required by the job.</li>
 </ul>
 <div>
  <b><br> BOSTON RESIDENCY REQUIRED</b>
 </div>
 <div>
  <b><br> Terms:</b><br> Union/Salary Plan/Grade: SEIU/RL 14<br> Hours per week: 35
 </div>
</div>


 Overview: 
 Brief Job Description(essential functions of the job):
  The mission of the City Clerk’s Office is to receive, file, record, and maintain all municipal records. The City Clerk is responsible for the filing of business registrations, claims, domestic partnerships, trusts, notarizing documents, public records requests, and swear-in appointees of the Mayor to City Boards and Commissions and Constables. The City Clerk’s Office is also responsible for publishing the agenda for the City Council Meetings, recording all Council and related Mayoral actions, and editing and compiling the minutes of City Council Meetings. The Department also maintains the City Council document system database and publishes all ordinances and amended codes on a yearly basis.
 
  Under the general supervision of the Principal Administrative Assistant, the Administrative Secretary is responsible for the proper filing of all City Clerk documents. Responsibilities: 
 
  Interacts with general public on a daily basis in person at the front counter to assist in processing and notarizing documents and answering questions about the City Clerk’s Office and city services.
  Responds to email requests for information and answer phones promptly to provide accurate information or route calls to the appropriate person or department.
  Processes daily office mail on the same day to ensure all correspondence meets established filing and payment requirements.
  Responsible for Doing Business As (DBA) renewal process forms, Claims, Domestic Partnerships, Declarations of Trust, Raffles, and other documents filed in the City Clerk’s Office.
  Responsible for reviewing, processing, indexing, and scanning all business certificates on a daily basis, including all withdrawals and change of location filings and Domestic Partnership filings.
  Works as a Cashier utilizing the iNovah Cashiering System.
  Performs research and processes all Physician Registrations to ensure compliance with state statutes and city ordinances.
  Ensures work is performed in a timely manner and with best customer service practices. Routes problems to supervisor as necessary. Works with supervisor to ensure accuracy of work and established timelines are met.
  Works as a member of a team to perform all functions assigned by the City Clerk and immediate supervisor.
  Participates in special projects as needed and performs other assignments as directed by immediate supervisor or City Clerk.
  Performs related work as required.
  Minimum Entrance Qualifications: 
 
  A minimum of four (4) years of full-time, or equivalent part-time, experience in office or business administration; appropriate educational substitutions may be made.
  Ability to identify and resolve problems according to accepted office procedures; to provide quality customer service in person and over the telephone; and to establish and maintain effective working relationships with co-workers and other employees.
  Ability to handle detailed information, interpret complex oral and written instructions, prepare reports, and plan, organize, and process a high volume of work in a timely manner to meet deadlines.
  Ability to use software such as Excel, database applications, and Microsoft Office programs is preferred.
  Ability to maintain confidentiality of sensitive data.
  Ability to work as part of a team as well as independently.
  Ability to deal with the public and communicate effectively orally and in writing required.
  Bilingual preferred.
  Ability to exercise and focus on detail as required by the job.
 
 
   BOSTON RESIDENCY REQUIRED
 
 
   Terms: Union/Salary Plan/Grade: SEIU/RL 14 Hours per week: 35
 


City of Boston

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