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Private Wealth Administrative Assistant, Winter 2025 (Co-op/Internship) - 4 Months

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BMO

Sep 19

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
    Banking & Finance
  • Halifax
  • Quick Apply

AI generated summary

  • You should have 1-2 years in an admin role, a related post-secondary degree, and good communication, organization, collaboration, and problem-solving skills.
  • You will handle administrative tasks, manage calendars, coordinate events, track expenses, arrange travel, maintain supplies, and support communication with stakeholders, ensuring smooth operations.

Requirements

  • Typically between 1 – 2 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. However, as part of the BMO campus program, we are looking for motivated University and College students with a strong desire to learn.
  • Basic specialized knowledge.
  • Verbal & written communication skills - Good.
  • Organization skills - Good.
  • Collaboration & team skills - Good.
  • Analytical and problem solving skills - Good.

Responsibilities

  • Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
  • Leads or participates in planning, coordinating and implementing department events.
  • Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
  • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
  • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
  • Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
  • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
  • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  • Makes travel arrangements, booking flight/hotel reservations as needed.
  • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
  • Collaborates with internal and external stakeholders in order to deliver on business objectives.
  • Organizes work information to ensure accuracy and completeness.
  • Completes complex & diverse tasks within given rules/limits.
  • Analyzes issues and determines next steps; escalates as required.
  • Broader work or accountabilities may be assigned as needed.

FAQs

What is the duration of the Private Wealth Administrative Assistant co-op/internship?

The duration of the co-op/internship is 4 months, starting in Winter 2025.

Is this position open to recent graduates?

No, only students currently enrolled in an academic program and returning to their studies will be considered for this co-op/internship opportunity.

What qualifications are required for this role?

The ideal candidate typically has 1-2 years of experience in an administrative or professional support function and is pursuing a post-secondary degree in a related field. However, motivated university and college students are also encouraged to apply.

What type of skills are important for this position?

Important skills include strong verbal and written communication, good organization skills, collaboration and teamwork, as well as analytical and problem-solving abilities.

How is the compensation structured for this role?

The salary range for this position is $31,600.00 - $46,200.00, with variations based on factors such as location, skills, experience, education, and qualifications.

What benefits does BMO offer to co-op/intern students?

BMO offers a total compensation package that may include performance-based incentives, health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans, among other perks.

What training or development opportunities does BMO provide?

BMO provides various training and development programs, including the BMO Academy corporate learning platform, mentorship programs, and networking opportunities to help students grow their skills and career.

Can I apply for multiple student opportunities at BMO?

Yes, by applying for this general posting, you will be considered for a number of different student opportunities across multiple locations.

What is the application process for this co-op/internship?

To apply, you need to submit a cover letter, resume, and an unofficial copy of your academic transcript.

Is there any accommodation available during the selection process?

Yes, BMO is committed to an inclusive and accessible workplace, and accommodations are available on request for candidates taking part in all aspects of the selection process.

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BMO

Finance
Industry
10,001+
Employees
1817
Founded Year

Mission & Purpose

At BMO, banking is our personal commitment to helping people at every stage of their financial lives. The truth is, people’s needs change: so we change too. But we never change who we are. Which means we’ll never waiver from providing our customers the best possible banking experience in the industry. Our incredible team of over 46,000 people is just the tip of the iceberg. You should get to know us. We’re here to help.

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