Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant

image

VIAVI Solutions

Aug 30

  • Job
    Full-time
    Junior & Mid Level
  • Chandler
  • Quick Apply

AI generated summary

  • You need a HS diploma (Assoc. degree preferred), 2-4 years admin experience, event planning skills, MS Office proficiency, strong organization, and interpersonal skills.
  • You will assist with administrative tasks, manage events, handle mail and supplies, reserve meeting spaces, process invoices, and support team needs while ensuring confidentiality.

Requirements

  • HS diploma or equivalent required: Associate degree preferred.
  • 2-4 years of previous Administrative Assistant experience.
  • Experience with planning company events.
  • Strong computers skills: Microsoft Office Suite, including Outlook, Teams and Word.
  • Strong organizational skills and attention to detail.
  • Ability to follow through on tasks, prioritize and complete in a timely manner.
  • Team player with strong interpersonal skills.

Responsibilities

  • Assist the CEO’s Executive Assistant whenever necessary in managing projects for the onsite and offsite events.
  • Perform general administrative tasks including greeting and directing guests in office. Check office voicemail and direct inquiries to the appropriate person or department.
  • Collecting and routing mail and hand-delivered packages.
  • Order and maintain office supply inventory plus stocking the kitchen. Act as the liaison between the company and the vendor.
  • Creates purchase orders, purchase requisitions, and processes invoices. Oracle experience a plus.
  • Provide administrative assistance for onsite and offsite quarterly events, team meetings which includes rooming lists, set up and wrap up, ordering meals, and ensure a seamless flow.
  • Reserve conference rooms, internal visitor offices, and make any other arrangements for the specified meeting.
  • Support the office as needed, including occasional last-minute requests the management team may need.
  • Assist with facilities requests for the corporate office.
  • Handle confidential information with discretion.
  • Process expense reports and make travel arrangements for Estaff upon request.

FAQs

Is this position remote or in-office?

This position is full time and in-office in Chandler, AZ.

What qualifications are required for the Administrative Assistant role?

A high school diploma or equivalent is required, with an associate degree preferred, along with 2-4 years of previous Administrative Assistant experience.

What type of experience is preferred for this position?

Experience with planning company events and strong computer skills in Microsoft Office Suite, including Outlook, Teams, and Word, are preferred.

What responsibilities will the Administrative Assistant have?

Responsibilities include assisting the CEO’s Executive Assistant, performing general administrative tasks, managing office supply inventory, creating purchase orders, and supporting onsite and offsite events.

Are there any specific software skills needed?

Yes, strong computer skills in Microsoft Office Suite, including Outlook, Teams, and Word, are required.

Is there an emphasis on teamwork for this role?

Yes, the role requires a team player with strong interpersonal skills.

Will the Administrative Assistant be handling confidential information?

Yes, the Administrative Assistant will be responsible for handling confidential information with discretion.

Are there opportunities for career growth within the company?

VIAVI Solutions encourages employees to question, collaborate, and push for solutions, fostering an environment that supports professional development and career growth.

What is VIAVI Solutions' stance on equal opportunity employment?

VIAVI Solutions is an equal opportunity and affirmative action employer, welcoming minorities, females, veterans, and persons with disabilities.

image

VIAVI Solutions

Telecommunications
Industry
1001-5000
Employees

Mission & Purpose

VIAVI Solutions is a global provider of network testing, monitoring, and assurance solutions for communication service providers, enterprises, and network equipment manufacturers. They specialise in providing hardware and software that help optimise and maintain high-performance networks, from 5G and fibre optics to data centres and beyond. Their ultimate mission is to enable faster, more reliable communication and connectivity worldwide by delivering comprehensive solutions that enhance network quality and resilience. The company’s purpose is to support the digital transformation of industries by ensuring that their networks and communications systems operate at peak efficiency, allowing businesses to meet the demands of a connected world.