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Administrative Assistant

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  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Amarillo

Requirements

  • Required Qualifications
  • Completion of high school or the equivalent.
  • Five years office experience.
  • Additional education may substitute for experience on a year for year basis.
  • Preferred Qualifications
  • Experience with internal systems such as Chrome River, Procurement Card.
  • Knowledge of higher education.
  • Knowledge of Teams.
  • Proven proficiency in Microsoft Office applications including excel, word, and Outlook.
  • Customer service oriented and demonstrate excellent communication skills (verbal, written, and electronic).
  • Organized and dependable.
  • Ability to work with a sense of urgency and bias towards action in a fast-paced environment.
  • Ability to multi-task.
  • Flexible.
  • Ability to learn computer systems and software as needed.

Responsibilities

  • Serves as primary contact for all guests entering the building and information for Academic & Student Affairs.
  • Schedules various meetings for the School of Veterinary Medicine conference rooms, troubleshoots conflicts, maintains good communication, and preparedness of room for upcoming meetings. Ensures that the student class schedules are loaded on corresponding calendars.
  • Serves as primary source for the Office of Student Affairs' procurement card. Complies with all procurement guidelines and adheres to required timelines. Responsible for reconciliation of the department P-Card.
  • Responsible for travel processes of the department
  • Maintains the student kitchen and upkeep on coffee maintenance.
  • Various other duties for the School: Ordering of lab coats and coveralls for faculty, staff. Orders and retrieves magnetic name badges for faculty and staff. Helps to launder kitchen and event linens.

FAQs

What are the main responsibilities of the Administrative Assistant position?

The main responsibilities include serving as the primary contact for visitors, scheduling meetings, managing procurement card procedures, handling travel processes for the department, and maintaining the student kitchen.

What is the minimum educational requirement for this position?

The minimum educational requirement is the completion of high school or the equivalent.

How much office experience is required for the position?

Five years of office experience is required. Additional education may substitute for experience on a year-for-year basis.

What skills are preferred for applicants?

Preferred skills include experience with internal systems like Chrome River, knowledge of higher education, proficiency in Microsoft Office applications, excellent communication skills, organizational skills, the ability to multitask, and a flexible attitude.

What is the pay basis for this position?

The pay basis for this position is hourly.

Is this position grant funded?

No, this position is not grant funded.

Will this position work in a research laboratory?

No, this position will not work in a research laboratory.

What are the working hours for this job?

The position is full-time with a day shift, and the schedule may vary as needed for special events and campus guests.

Are there any specific attachments required when applying for this position?

Yes, applicants are required to submit a cover letter, professional/personal references, and a resume/CV.

Is there a focus on safety practices in this role?

Yes, adherence to safety practices and compliance with health and safety regulations is a responsibility of all TTU employees.

From Here, It's Possible.™

Education
Industry
1001-5000
Employees

Mission & Purpose

A new era of excellence is dawning at Texas Tech University as it stands on the cusp of being one of the nation's premier research institutions. Research and enrollment numbers are at record levels, which cement Texas Tech's commitment to attracting and retaining quality students. In fall 2020, the university achieved a goal more than a decade in the making, reaching a total student population of more than 40,000. In 2018, the Carnegie Classification of Institutions of Higher Education again placed Texas Tech among its top doctoral universities in the nation in the “Very High Research Activity” category. Texas Tech is one of 94 public institutions nationally and 131 overall to achieve this prestigious recognition. Quality students need top-notch faculty. Texas Tech is home to a diverse, highly revered pool of educators who excel in teaching, research and service. The university strives to foster an environment that celebrates student accomplishment above all else. Texas Tech is large enough to provide the best in facilities and academics but prides itself on being able to focus on each student individually. The momentum for excellence at Texas Tech has never been greater.

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