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Senior Analyst

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Texas Tech University

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • El Paso

AI generated summary

  • You need a Bachelor's degree, 3 years of experience, or equivalent education/experience. Proficiency in Microsoft Office, Banner, VSLO, Chrome River, Qualtrics, and other specified software is essential.
  • You will manage student onboarding, credentialing, calendar events, and communications, oversee document management, assist with special events, and support office operations while adhering to policies.

Requirements

  • Bachelor's degree in related field.
  • Three (3) years related experience;
  • Combination of related education and/or experience to equal seven years.
  • Proficiency in Microsoft Office applications, Banner platform, Visiting Students Learning Opportunities (VSLO) - AAMC, Chrome River, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc.
  • All systems or software used by the Office of Student Affairs.

Responsibilities

  • Directly responsible for the management of student related matters, such as: Onboarding and credentialing of new incoming students; credentialing of rising MS2, MS3, and MS4 students; processing MS4 graduation clearance requirements; processing clearance and credentialing of all VSLO and Non-VSLO (Military, Pharm D, PA, NP, etc.) visiting students (Home and Host Institution). Responsible for all communication with students (email and phone) for matters related to credentialing and clearance. Responsible for all PCC forms.
  • Responsible for managing and annually updating all calendar events related to student onboarding, orientation, and credentialing (MS1 onboarding, MS2, MS3, MS4 orientations and credentialing days, class photo days, class meetings, etc.), to ensure all necessary logistical information, agendas, and documentation/paperwork is available and up-to-date. Supervises the Business Coordinator on the logistical set-up of these events (food purchase, room reservations, WebTMA work orders, IT tickets, etc.).
  • Responsible for overseeing (timely audit) and providing guidance and training to the Business Coordinator on the task of students’ credentialing documents management (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, photos, and other documents as necessary), to ensure accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures.
  • Responsible for assembling the New Student Orientation Handbook and Checklist documents, and updating them on the OSA Website annually. In charge of providing them to all new incoming students as they are cleared by the Office of Admissions. Maintains communication with new incoming students to answer all questions and resolve issues they may have navigating the onboarding process and TTUHSC EP systems, with the support of IT HelpDesk, SSSE, and other stakeholders.
  • Assists the Unit Associate Director and Analyst II with execution of all Office of Student Affairs special events, as needed. Responsible for the distribution of name tags and Red hangtags to students. Other student related work responsibilities as directed by Unit Associate Director.
  • Complete department specific CME as assigned, as well as In-Service. Complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.)
  • Performs the duties of the Office of Student Affairs Wellness Officer and Safety Officer.
  • Support and assist the Deans and other staff as needed on a daily basis. Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures. Adheres to Family Educational Rights and Privacy Act (FERPA) for all students.
  • Adhere to all TTUHSCEP policies, procedures and processes.
  • Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
  • Perform all other duties as assigned.

FAQs

What are the major responsibilities of the Senior Analyst position?

The Senior Analyst is responsible for managing student-related matters such as onboarding and credentialing of new and rising students, processing graduation clearance requirements, overseeing communication with students, managing event logistics, auditing credentialing documents, and assisting with Office of Student Affairs special events.

What are the educational requirements for this position?

A Bachelor's degree in a related field is required, along with three years of related experience or a combination of related education and/or experience totaling seven years.

What skills or software proficiency are preferred for this role?

Preferred qualifications include proficiency in Microsoft Office applications, the Banner platform, VSLO, Chrome River, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, and other systems used by the Office of Student Affairs.

Is experience in a research laboratory required for this position?

No, this position does not require experience in a research laboratory.

What is the travel requirement for the Senior Analyst position?

The travel requirement for this position is up to 25%.

What kind of training is required for this position?

The Senior Analyst is required to complete department-specific CME and In-Service training, along with a minimum of three position-related software and/or systems training each year.

What type of work hours can be expected?

This position requires a daytime shift, typically following standard business hours.

Does this position support remote work?

The job description does not specify remote work options; it is primarily a full-time position with a day shift schedule.

Are there any specific compliance regulations to adhere to in this role?

Yes, the Senior Analyst must adhere to the Family Educational Rights and Privacy Act (FERPA) regarding student information, as well as compliance with all institutional and medical school policies.

What additional documents are required for the application?

Required attachments for the application include a Cover Letter, Resume/CV, and Transcript.

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Texas Tech University

From Here, It's Possible.™

Education
Industry
1001-5000
Employees

Mission & Purpose

A new era of excellence is dawning at Texas Tech University as it stands on the cusp of being one of the nation's premier research institutions. Research and enrollment numbers are at record levels, which cement Texas Tech's commitment to attracting and retaining quality students. In fall 2020, the university achieved a goal more than a decade in the making, reaching a total student population of more than 40,000. In 2018, the Carnegie Classification of Institutions of Higher Education again placed Texas Tech among its top doctoral universities in the nation in the “Very High Research Activity” category. Texas Tech is one of 94 public institutions nationally and 131 overall to achieve this prestigious recognition. Quality students need top-notch faculty. Texas Tech is home to a diverse, highly revered pool of educators who excel in teaching, research and service. The university strives to foster an environment that celebrates student accomplishment above all else. Texas Tech is large enough to provide the best in facilities and academics but prides itself on being able to focus on each student individually. The momentum for excellence at Texas Tech has never been greater.

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