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Administrative Assistant - Professional Development

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HCVT

Aug 26

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Long Beach

Requirements

  • Minimum one year of relevant work experience
  • Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus
  • Professional demeanor and ability to interface with staff, management, and the wider firm
  • A high level of personal integrity and professional ethics
  • Strong interpersonal skills; a team player
  • Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
  • Forward-thinking with the ability to take initiative and to stay a step ahead
  • Ability to travel to other HCVT offices and work on-site as needed
  • Available to work overtime as needed and to attend occasional evening events

Responsibilities

  • General Administrative Responsibilities:
  • Support a fast-paced training department in the full cycle training process.
  • Type drafts/letters/documents as instructed.
  • Take minutes in weekly team and other meetings and summarize the key points and action items.
  • Schedule training events and other team meetings as requested.
  • Assist with firmwide administrative tasks, meetings and projects.
  • Work on ad-hoc projects as needed.
  • Event and Training Logistics:
  • Assist with the registration of individuals for external trainings.
  • Coordinate logistics for internal trainings, including room setup, clean up and catering.
  • Book travel arrangements (hotel, airfare, etc.) for participants.
  • Evaluation and Reporting:
  • Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
  • Inventory & Supplies:
  • Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
  • Maintain the kitchen and ensure it is well-stocked with necessary supplies.
  • Account Reconciliation:
  • Perform monthly AMEX and LYFT account reconciliation.
  • Ensure invoices are prepped for approval and processing.
  • Work on ad-hoc projects as needed.

FAQs

What is the primary role of the Administrative Assistant on the Professional Development Team?

The primary role is to assist the professional development team in providing a rewarding, "best in class" experience for employees pursuing professional development.

What are the working days for this position?

The position requires two days in the Long Beach office, with the possibility of up to five days during training seasons.

What kind of experience is required for this role?

A minimum of one year of relevant work experience is required.

What skills are preferred for candidates applying for this Administrative Assistant position?

Candidates should be proficient in Word, Excel, Outlook & PowerPoint, possess strong interpersonal skills, be detail-oriented, and have the ability to function in a fast-paced environment.

Are there opportunities for overtime in this role?

Yes, the position may require the availability to work overtime as needed and to attend occasional evening events.

What kind of projects will the Administrative Assistant work on?

The Administrative Assistant will work on general administrative responsibilities, event and training logistics, evaluation and reporting, inventory & supplies management, account reconciliation, and ad-hoc projects as needed.

How does HCVT support employee development?

HCVT invests significantly in training and offers intellectually stimulating client engagements, creating opportunities for professionals to grow their careers.

What kind of benefits does HCVT offer?

HCVT provides a variety of benefits and perks, contributing to a healthy and thriving work environment.

Is travel required for this position?

Yes, the role may require travel to other HCVT offices and working on-site as needed.

What is the salary range for this position?

The salary range for this position is $50,000 to $55,000, with overtime pay included.

Connecting clients with solutions.

Accounting
Industry
501-1000
Employees
1991
Founded Year

Mission & Purpose

We are a Top 30 CPA firm headquartered in Los Angeles, providing tax, audit and assurance, business management, mergers & acquisition, and valuation advisory services to clients across a wide variety of industries. Our engagement teams are business-focused, and our business model is built on partner access and advice. We have been recognized by Inside Public Accounting as one of the “Best of the Best” firms for a record 17 consecutive years, validating we do the right things for our people, our clients, and our communities. With a team of over 700 members operating from nine offices throughout California, and offices in Arizona, Texas, and Utah, we have the scale and bench strength to meet your needs—whether a business, nonprofit organization or a high net worth individual. We are known in the marketplace as a firm with deep technical skills addressing the most complex tax issues associated with partnerships and pass-through entities. Clarifying and resolving complex issues is what we do. How we do it is what sets us apart from other CPA firms.

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