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Administrative Assistant / Receptionist

M

MNP

Jan 12

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • Fort McMurray

AI generated summary

  • You need post-secondary education or experience in administration, exceptional customer service skills, strong organizational abilities, computer literacy in MS Office, and teamwork capability.
  • You will greet visitors, manage calendars and supplies, coordinate meetings and travel, handle correspondence, oversee events and office maintenance, ensure safety, and manage mail tasks.

Requirements

  • Post-secondary education in administration is considered an asset.
  • Administrative experience in a professional working environment is considered an asset.
  • Proven exceptional customer service skills are a requirement.
  • Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
  • Demonstrated computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint (Visio would be an asset).
  • The ability to work with minimal supervision within a collaborative team environment.

Responsibilities

  • Responsible for reception during office hours, greeting visitors with a warm welcome and delivering world-class service to customers.
  • Manage purchasing of office supplies and equipment, ensuring proper stock levels are maintained.
  • Manage and coordinate multiple calendars.
  • Coordinate and schedule internal and external meetings, appointments and team social events.
  • Coordinate travel arrangements and reservations.
  • Review, modify and prepare comprehensive templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data as applicable.
  • Coordinate all social events for the office, including planning, implementation, and tear-down.
  • Order refreshments and restock as needed, manage grocery inventory for office use.
  • Conduct mid-year and year-end inventory checks.
  • Oversee building maintenance and office cleanup to ensure a clean and presentable workspace.
  • Coordinate with property manager for facility-related matters.
  • Manager floorplan coordination for new hires and office layout changes.
  • Assist with new hire onboarding and departure equipment collection.
  • Maintain office safety and security protocols.
  • Handle mail, shipping, and receiving tasks.

FAQs

What are the primary responsibilities of the Administrative Assistant / Receptionist role?

The primary responsibilities include managing reception, coordinating calendars, scheduling meetings and travel, preparing documents and presentations, organizing social events, maintaining office supplies, overseeing building maintenance, assisting with onboarding and departures, and handling mail and shipping tasks.

Is there a preference for education in this role?

Yes, post-secondary education in administration is considered an asset for this role.

What skills are required for this position?

Required skills include exceptional customer service, excellent organizational and time management abilities, computer literacy (particularly in Microsoft Word, Excel, and PowerPoint), and the ability to work with minimal supervision in a collaborative environment.

What previous experience is preferred for applicants?

Administrative experience in a professional working environment is considered an asset for this position.

Are there opportunities for professional development?

Yes, the position offers professional development assistance, including access to MNP University.

What type of work environment can I expect?

The work environment is collaborative and supportive, with a focus on empowerment and innovation, and a flexible ‘Dress For Your Day’ policy.

What kind of benefits are offered to employees?

Employees are offered generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, and exclusive access to perks and discounts.

Is diversity and inclusion valued in this organization?

Yes, diversity is a core value at MNP, and the firm actively encourages applicants from diverse backgrounds, including individuals with disabilities.

What is the firm’s approach to work-life balance?

MNP focuses on a balanced lifestyle to thrive both at work and outside of the office, providing various rewards and support systems to help achieve this balance.

How does MNP support employee wellness?

MNP offers mental health resources as part of its comprehensive benefits package, which supports employees’ overall wellness.

M

MNP

Accounting
Industry
5001-10,000
Employees
1958
Founded Year

Mission & Purpose

MNP is a leading national accounting, tax and business consulting firm in Canada. We proudly serve and respond to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business and personalized strategies to help organizations succeed across the country and around the world.

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