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Administrative Officer/Executive Assistant

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Noblis

Aug 26

Applications are closed

  • Job
    Full-time
    Expert Level
  • Research & Development
    People, HR & Administration
  • Washington

Requirements

  • Required Qualifications:
  • US Citizen
  • Able to obtain a Public Trust Clearance
  • Bachelor’s degree or higher with at least ten (10) years relevant experience
  • Substantial relevant occupational experience (~15 or more years) may be considered in lieu of degree requirement
  • Demonstrated creativity, foresight, initiative, and sound judgment in anticipating and solving unprecedented problems.
  • Excellent communication, collaboration, and presentation skills.
  • Proven results-oriented problem-solving abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Prior experience providing administrative support to senior and executive level personnel
  • Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.
  • Ability to establish effective relationships with the public, have customer service expertise, excellent oral/written communication skills, and excellent organizational & time-management skills.
  • Ability to exercise sound judgement, professionalism and excellent communication and interpersonal skills necessary for successful daily interactions in a dynamic, high-visibility environment
  • Ability to work independently or in a team setting as circumstances dictate
  • Ability to apply strong spelling and grammar skills while ensuring documents are properly formatted and presented
  • Desired Qualifications:
  • Highly Desirable Attributes:
  • Experience supporting executive-level personnel and working in an R&D environment is highly preferred.
  • ARPA-H experience or other ARPA agency (DARPA, IARPA, ARPA-E, etc.) experience
  • National Institute of Health (NIH), Department of Health and Human Services (HHS), or Department of Defense (DoD) experience
  • Hybrid and telework options are likely but residence within Washington, DC metropolitan area is desired.

Responsibilities

  • Leadership Support:
  • Develop and maintain a strong, positive rapport with senior leadership, team members, and external partners.
  • Provide professional customer service expertise and administrative assistance to Mission Office Government leadership.
  • Leverage prior experience in supporting executive-level personnel to anticipate needs and proactively manage responsibilities.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Liaise with internal and external stakeholders on behalf of executives.
  • Scheduling and Coordination:
  • Track priorities and deadlines while providing comprehensive scheduling and calendar support to senior Government personnel.
  • De-conflict between events, manage meeting invitations, and coordinate visit requests.
  • Schedule and organize meetings, taking notes and minutes when required.
  • Organize executive events and functions, oversee special projects and initiatives, and serve as a point of contact for executive inquiries and requests.
  • Documentation and Task Management:
  • Organize and manage reports, assisting in the tracking and organization of taskers, requests for information, deliverables, and action items.
  • Provide assistance in tracking contract deliverables and ensuring timely completion.
  • Coordinate the development and maintenance of Mission Office filing structures and distribution/mailing lists.
  • Operations and Logistics:
  • Process and track requests to the ARPA-H Information Technology Office (ITO) for equipment/services.
  • Coordinate ARPA-H badge and Personal Identity Verification (PIV) issuances and renewals.
  • Manage office moves and in/out processing of office staff, including Government and support personnel.
  • Technical Support:
  • Create, compile, and edit computer-generated documentation, including technical text and graphics.
  • Prepare and edit documents, presentations, and reports for executive review.

FAQs

What is the job title for this position?

The job title is Administrative Officer/Executive Assistant.

What agency will this role be supporting?

This role will be supporting the Advanced Research Projects Agency for Health (ARPA-H).

What are the main responsibilities of the Administrative Officer?

The main responsibilities include providing administrative support to senior government leaders, scheduling and coordination, documentation and task management, operations and logistics, and technical support.

Is prior experience with executive-level personnel required?

Yes, prior experience providing administrative support to senior and executive-level personnel is required.

What are the required qualifications for this position?

Required qualifications include being a US Citizen, being able to obtain a Public Trust Clearance, having a Bachelor’s degree or higher with at least ten years of relevant experience, or substantial relevant occupational experience (~15 or more years) in lieu of a degree.

Is this a full-time or part-time position?

This position is full-time, with a hybrid work model of 3 days on-site.

What kind of environment does this position work in?

This position works in a dynamic team-oriented environment with a high-visibility focus.

Are there opportunities for professional development?

Yes, Noblis provides professional development opportunities, including tuition assistance.

Is residency in the Washington, DC metropolitan area required?

While not strictly required, residence within the Washington, DC metropolitan area is desired.

What is the salary range for this position?

The salary range for this position is USD $67,800.00 - USD $118,700.00 per year.

Does Noblis have a policy on equal employment opportunity?

Yes, Noblis is an Equal Opportunity Employer and makes employment decisions without regard to various protected characteristics.

Are reasonable accommodations available for individuals with disabilities?

Yes, Noblis is committed to ensuring full inclusion of all qualified individuals and will provide reasonable accommodations as needed.

for the best of reasons

Non-profit
Industry
1001-5000
Employees
1996
Founded Year

Mission & Purpose

For more than 25 years, Noblis has been an innovator within the federal government, committed to enriching lives and making our nation safer while investing in the missions of tomorrow. As a nonprofit, Noblis works for the public good, bringing together the best possible science, technology and engineering expertise and solutions, in an environment of independence and objectivity to deliver enduring impact on federal missions.