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Administrator

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OCU

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Birmingham

AI generated summary

  • You should have admin experience, strong organizational and communication skills, proficiency in MS Office, attention to detail, and financial admin skills; knowledge of excavation registration is a plus.
  • You will schedule workloads, manage engineers' whereabouts, build job packs, update reporting systems, handle finances, ensure compliance, take meeting minutes, and perform general admin tasks.

Requirements

  • - Experience in administration roles
  • - Strong organizational skills and the ability to manage multiple tasks
  • - Excellent communication skills, both written and verbal
  • - Proficiency in Microsoft Office Suite and in-house reporting systems
  • - Attention to detail and accuracy
  • - Ability to work independently and as part of a team
  • - Experience with financial administration and invoicing
  • - Knowledge of local authority requirements related to excavation registrations is advantageous

Responsibilities

  • The Operations Administrator will be responsible for assisting the scheduling of workload linked to priorities and availability of skills and resources for our in-house team of civil engineering teams
  • Assisting the co-ordinator in collating the daily whereabouts for the engineers/material collection and deliveries
  • Building specific job packs using OCU in-house management system and collating safe-dig documentation for engineers
  • Updating our in-house reporting systems and client portals, ensuring all details are accurate and are measurable
  • Support the co-ordinator in the administration of finances and reconciliation of timesheets and preparation of self-billing invoices
  • Assisting the co-ordinator and to ensure we comply with local authority requirements, including the general administration of excavation registrations
  • Taking minutes on client/internal meetings and distributing them accordingly
  • Finally, any ad-hoc general administration details necessary to fulfil the role

FAQs

What are the primary responsibilities of the Administrator role?

The primary responsibilities include assisting in scheduling workloads, collating daily whereabouts for engineers, building job packs, updating reporting systems and client portals, supporting financial administration, ensuring compliance with local authority requirements, taking minutes in meetings, and handling any ad-hoc administrative tasks.

Is prior experience required for this role?

Yes, we are looking for an experienced Administrator to join our team.

What industries does OCU Group work with?

OCU Group works directly with the power, water, telecoms, and rail industries, collaborating with many leading blue-chip companies.

What is the company's philosophy regarding employee development?

We pride ourselves on empowering our employees and offering opportunities for personal development and career progression in a supportive environment.

How does OCU Group define success?

OCU Group believes that being successful is a choice, and we actively choose to be successful as a company.

What is the company's approach to diversity and inclusion?

We celebrate difference and appreciate diverse backgrounds, encouraging everyone who joins us to be themselves at work and create inclusive teams in our workplace.

Are there opportunities for career progression within the company?

Yes, we provide opportunities for our employees to take control of their personal development and career progression.

What tools or systems will the Administrator be using?

The Administrator will use OCU's in-house management system as well as various reporting systems and client portals.

Will the Administrator need to interact with engineers?

Yes, the Administrator will play a supportive role by assisting engineers with scheduling, documentation, and coordination.

What is the work environment like at OCU Group?

OCU Group offers a vibrant and dynamic team atmosphere where collaboration and support are emphasized.

OCU

Energy
Industry
1001-5000
Employees
1994
Founded Year

Mission & Purpose

Founded in 1994, OCU is an innovative service provider in the Utilities and Energy industries; operating nationwide. OCU delivers a wide range of customer-focused business solutions and works with a large client base in all utility areas including; energy transition, power, gas, water, telecoms, rail and directional drilling. OCU is a fast growing organisation that prides itself on being 'Innovative Utility and Energy Engineering Experts' that always delivers an exceptional level of service for our clients and their millions of customers.