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Departmental Administrator [Temporary Cover] Internal Secondment Opportunity

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University of Cambridge

1mo ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
    Education & Teaching
  • Cambridge

AI generated summary

  • You should have a degree, strategic planning experience, strong communication skills, and a proactive attitude. Higher education admin experience and project management skills are beneficial.
  • You will manage departmental operations, support staff and students, ensure governance and compliance, and oversee HR, finance, and project management while fostering effective relationships.

Requirements

  • Educated to at least degree level
  • Experience of strategic planning and risk management
  • Experience in compliance, committee management, mentoring/coaching, project management, change management, problem solving, and conflict resolution is highly desirable
  • Good time management, communication, and interpersonal skills
  • Strong ability to build relationships at all levels of the organisation
  • A proactive approach, persuasive tactfulness, and an enthusiastic attitude towards their work
  • Experience in a senior administrative role within a Higher Education environment would be beneficial
  • Ability to handle a diverse and varied workload
  • Ability to manage both projects and operational tasks concurrently

Responsibilities

  • The Departmental Administrator is responsible for effective and efficient delivery of all operational and administrative functions within the Department and supports the Head of the Department in achieving the Department's strategic aims and objectives in relation to governance, policy and business operations in support of teaching and research.
  • As an experienced manager, you will advise, manage, and motivate the Department's professional services staff, who deliver key support services in HR, finance, grants administration, teaching, buildings and facilities, health and safety, IT, internal and external communications, compliance, and other operational areas.
  • You will also interact with both undergraduate and postgraduate students undertaking taught and research-based courses with the Department.
  • You will utilise your communication and interpersonal skills, not only to build effective working relationships within your team, but also to develop and maintain effective working networks within the School of the Biological Sciences and the University's central administration.
  • Experience of strategic planning and risk management, compliance, committee management, mentoring/coaching, project management, change management, problem solving, and conflict resolution is highly desirable.
  • You will join us with the ability to handle a diverse and varied workload, with the ability to manage both projects and operational tasks concurrently.

FAQs

What is the duration of the temporary cover for the Departmental Administrator position?

The position is fixed-term for 12 months or until the return of the post holder, whichever is earlier.

Who is eligible to apply for this position?

This opportunity is available to internal candidates only, on the basis of a secondment from their current role in the University.

What qualifications are required for this role?

The ideal candidate is required to be educated to at least degree level.

What kind of experience is beneficial for this role?

Experience in a senior administrative role within a Higher Education environment, as well as experience in strategic planning, risk management, and project management, is beneficial.

Will the Departmental Administrator interact with students?

Yes, the Departmental Administrator will interact with both undergraduate and postgraduate students undertaking taught and research-based courses within the Department.

What are some key responsibilities of the Departmental Administrator?

Key responsibilities include delivering operational and administrative functions, managing professional services staff, and supporting the Head of the Department in achieving strategic aims and objectives.

Is there any specific focus on diversity and inclusion in this role?

Yes, the School of Biological Sciences is committed to equality, diversity, and inclusion, as demonstrated by their Athena SWAN bronze award.

Who can I contact for questions about this vacancy?

You can contact Emma King at DA@Phar.cam.ac.uk with any questions about this vacancy.

How do I apply for this position?

To apply, click the 'Apply' button below to register an account with the recruitment system and complete your application online.

What reference should I quote in my application or correspondence?

You should quote reference PL45295 in your application and any correspondence regarding this vacancy.

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University of Cambridge

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The University of Cambridge is one of the world's foremost research universities. The University is made up of 31 Colleges and over 150 departments, faculties, schools and other institutions. Its mission is 'to contribute to society through the pursuit of education, learning, and research at the highest international levels of excellence'​.

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