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Executive Assistant (Hybrid)

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Baxter International Inc.

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Bangalore

AI generated summary

  • You need strong English communication skills, finance acumen, 3+ years supporting senior execs, Excel data analysis, PowerPoint presentation skills, and experience with global teams.
  • You will manage calendars, organize meetings, handle travel plans, track actions from meetings, oversee vendor management, and support employee engagement events.

Requirements

  • Excellent communication in English
  • Ability to communicate effectively with cross cultural teams
  • Finance acumen- ability to track expenses, work with finance & create forecasts in excel
  • Present and interact with senior stakeholders with confidence & ease
  • Ability to analyse data in MS Excel & create simple MIS to leadership from time to time
  • Ability to create impressive presentations in MS PowerPoint
  • Bachelor’s degree
  • Minimum 3 years of experience in assisting senior executive
  • At least 2 years of experience in global organizations

Responsibilities

  • Support smooth operation of office and supporting leaders in their business requirements including:
  • Managing calendars, scheduling meetings and appointments
  • Expenses management
  • Travel planning and execution.
  • Organizing meetings, agenda drafting and sharing minutes of the meeting
  • Organizing townhall and equivalent forums pigeonhole support, manage presentations etc.
  • Tracking actions from key meetings of leaders (like Townhall, leadership meetings & other group meetings)
  • Managing visits & agenda for overseas visitors
  • Vendor management e.g. Prestige, Courier agencies, Hotels, Stationers, Printers, other vendors required for the meetings/conferences etc.
  • Knowledge management of site level initiatives
  • Be additional approver & reviewer of administrative processes and spends
  • Support employee engagement events across GITC and build meaningful connection between individuals and teams

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with a minimum of 3 days a week onsite.

What is the main purpose of the Executive Assistant role?

The main purpose of the Executive Assistant role is to support the GITC site leader and other directors in managing their administrative tasks and facilitating various initiatives at the GITC site.

What are some key responsibilities of the Executive Assistant?

Key responsibilities include managing calendars, scheduling meetings, managing expenses, travel planning, organizing town halls, tracking action items, vendor management, and supporting employee engagement events.

What qualifications are required for this position?

A bachelor’s degree and a minimum of 3 years of experience assisting senior executives, with at least 2 years in global organizations, are required for this position.

What skills are necessary for the Executive Assistant role?

Necessary skills include excellent communication in English, financial acumen for expense tracking, data analysis skills in MS Excel, and the ability to create presentations in MS PowerPoint.

Is previous experience in a global organization important for this role?

Yes, at least 2 years of experience in a global organization is important and preferred for this position.

Does Baxter provide any room for professional development?

Yes, Baxter offers a dynamic, future-focused work environment that encourages flexibility and supports employee growth.

What is Baxter's stance on equal employment opportunity?

Baxter is an equal opportunity employer that evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, or any other legally protected characteristic.

Is there any support for individuals with disabilities during the application process?

Yes, Baxter is committed to providing reasonable accommodations to individuals with disabilities globally during the application or interview process.

What is Baxter doing to prevent recruitment fraud?

Baxter has identified incidents of employment scams and advises job seekers to review their Recruitment Fraud Notice to learn how to protect themselves from fraudulent parties.

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Baxter International Inc.

Saving and Sustaining Lives

Science & Healthcare
Industry
10,001+
Employees
1931
Founded Year

Mission & Purpose

For nearly a century, we have delivered on our commitment to saving and sustaining the lives of patients, working alongside clinicians and providers around the world. We believe every person — regardless of who they are or where they are from — deserves a chance to live a healthy life, free from illness and full of possibility. At the intersection of progress and purpose is where we are redefining what it means to be a global medtech leader. It is where we are relentlessly pursuing healthcare transformation, fueled by our compassion for patients and providers and the challenges they face. It is where bold ideas meet the promise for meaningful change in the world around us. We are there, at every step of the journey, to help clinicians deliver the best care possible.

Benefits

  • Medical Coverage is available for employees and eligible family members. Employees can choose from a variety of medical plan options, balancing cost and features that best meet their needs.

  • Dental Coverage is offered separately from medical coverage, so employees may elect one without electing the other. Employees have a choice of dental plan options and coverage is also available for eligible family members.

  • Baxter provides Basic Life Insurance, Short-Term Disability, Basic Long-Term Disability and Business Travel Accident insurance at no cost to employees immediately upon hire.

  • Paid Time Off of 20 to 35 days based on length of service. Flexibility to manage your time off and use your days as you choose (vacation, personal, sick all combined into one “pool of days”).

  • Paid Parental Leave provides 12 weeks of paid time off for new mothers and fathers.