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Program Administrator

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Drexel University

2mo ago

  • Job
    Full-time
    Senior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Philadelphia

AI generated summary

  • You need a Bachelor’s in Business Analytics, Finance, or similar, plus 5+ years of relevant experience in business administration.
  • You will manage financial records, supervise staff, prepare budgets, track expenses, support events, handle contracts, and assist with administrative tasks and student issues.

Requirements

  • Minimum of Bachelor's Degree in Business Analytics, Finance, Accounting, Communications, or similar field or the equivalent combination of education and work experience.
  • Minimum of 5 Plus years of experience.
  • Minimum of five years business administration experience.

Responsibilities

  • Responsible for managing all PTRS Department records and data systems related to budget and finances, personnel, business partnerships and ventures, development, meetings, and educational programs, including those confidential in nature. Administers Department contracts, payroll, purchasing, and billing/payments. Supervises Department staff. Prepares and maintains professional business reports on finances (budgets, financial projections/forecasts, performance metrics), research and scholarship, accreditation, and various other Department operations. Reconciles financial accounts in finance and procurement software. Serves as liaison to University and College administrative offices. Proactively assists the Chair with administrative duties. Represents the Department Chair at meetings as needed. Supports CNHP Health Professions administratively as needed.
  • Supervise Department staff and work study students.
  • Manage Department financial records, procurement, and reporting.
  • Prepare revenue and expense projections.
  • Manage Department Computer/Technology Assets as well as PT and Research Lab Equipment.
  • Use WebSalary, WebFinance, MS Excel, and other software to maintain department financial records, analyze performance, create projections and financial forecasts, and prepare financial reports.
  • Administratively supports CNHP Health Professions as needed.
  • Prepare and processes check requests, oversee pcard reconciliations, financial transfers, deposits and other financial paperwork.
  • Monitor expenses and budgets for all operations and ventures.
  • Prepare and submit contracts related to hiring quarterly adjunct and lab instructor faculty and business ventures.
  • Procurement of office, research, teaching, and other supplies.
  • Plan and manage travel expenses.
  • Organize, plan and manage events, meetings, searches, etc.
  • Assist with creating job descriptions and business case requests as well as managing the search process in PageUp.
  • Handle escalated student situations related to financial aid, billing, housing, registration and student life.
  • Develop and maintain necessary computerized record keeping systems and appropriate informational databases for all programs to assist with reporting for accreditation and requests for program information both internally and externally.
  • Department facilities liaison for PTRS
  • Event planning such as continuing education, speakers’ events, etc.
  • Performs other duties as assigned by Department Chair.

FAQs

What is the minimum educational qualification required for this position?

A minimum of a Bachelor's Degree in Business Analytics, Finance, Accounting, Communications, or a similar field, or an equivalent combination of education and work experience is required.

How many years of experience are necessary for this role?

A minimum of 5 plus years of experience in business administration is required.

Is an MBA preferred for this position?

Yes, an MBA is preferred for this position.

What essential functions will I be responsible for in this job?

You will be responsible for supervising Department staff, managing financial records, preparing revenue and expense projections, organizing events and meetings, and various other administrative duties.

What type of software proficiency is expected for this role?

Proficiency in business software, including advanced experience with Excel, Word, Outlook, PowerPoint, and web browsers, is expected.

Is experience with academic software preferred?

Yes, experience with academic software is preferred.

What are the physical demands of this position?

The typical physical demand for this position is sitting at a desk/table.

Where is this position located?

This position is located in University City, Philadelphia, PA.

What is the salary range for this position?

The salary range for this position typically aligns from $54,630.00 to $81,940.00 per year, depending on the candidate's qualifications, experience, and department budget.

What additional documents are required when applying for this position?

Applicants are required to upload their CV/resume and cover letter when submitting their application.