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Administrative Assistant III

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Capital One

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto

AI generated summary

  • You need a high school diploma, 2 years admin experience, 5+ years as an Executive/Administrative Assistant, strong calendar management, both Google Suite and MS Office skills, and experience in event planning.
  • You will manage complex calendars, coordinate meetings and travel, prepare materials, handle communication, and maintain relationships while ensuring excellent service and team collaboration.

Requirements

  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ years of experience in Google Suite
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting user
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communications
  • Excellent organizational skills

Responsibilities

  • Provide heavy and detailed proactive calendar management for multiple executives, interacting with both internal and external leaders, assistants and other stakeholders to coordinate a variety of complex executive meetings. This will include accurate and verified subjects, attendees, supporting documentation and preparation, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Organize and coordinate logistics of executive meetings, events and offsites through heavy partnership and collaboration with other departments. Logistics include catering, room/venue booking, audio/video and other essential services as needed to ensure meetings run smoothly
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Assist leaders with the preparation and distribution of presentation material
  • Prepare professional business communication documents including memos, letters, and emails
  • Answer incoming calls and provide support as required by capturing detailed, inclusive messages that allow the executive to respond effectively
  • Potentially screen executive emails to support prioritization
  • Build and maintain good business relationships with executives and administrative staff across our various organizations
  • Participate in general administrative duties (copying and faxing), distributing mail, ordering supplies, coordinating meals, managing celebratory events, ad-hoc projects, committees and/or group events
  • Maintain the highest level of customer service externally and internally across the entire business
  • Promote a fun and team-oriented work environment

FAQs

What is the job title for this position?

The job title is Administrative Assistant III.

What are the primary responsibilities for the Administrative Assistant III role?

The primary responsibilities include managing complex calendars for multiple executives, organizing executive meetings and events, coordinating travel arrangements, preparing business communication documents, and participating in general administrative duties.

What qualifications are required for this position?

Basic qualifications include a High School Diploma or GED, at least 2 years of administrative experience, and at least 2 years of experience in Google Suite or Microsoft Office Suite.

What experience is preferred for candidates applying for the Administrative Assistant III position?

Preferred qualifications include an Associate's Degree, at least 5+ years of experience as an Executive Assistant or Administrative Assistant, 3+ years of calendar management experience supporting multiple executives, and experience in meeting and event planning.

Is experience with Google Suite necessary for this role?

Yes, at least 1+ year of experience in Google Suite is preferred.

Will there be any training provided for this position?

The job description does not specifically mention training, but it indicates that Capital One values a growth mindset and encourages ongoing learning.

What skills are essential for success in this role?

Essential skills include exceptional attention to detail, strong organizational skills, problem-solving abilities, and excellent written and verbal communication skills.

What is the work environment like at Capital One?

The work environment is described as fast-paced, tech-savvy, and supportive, where managers encourage employees to be their best in all areas of life.

Is there an opportunity for career growth in this role?

Yes, Capital One promotes a growth mindset and encourages employees to seek new knowledge and improve their skills.

Do I need to work in-person for this role?

Yes, this position requires a consistent in-person presence and support, adhering to Capital One's hybrid policy.

Is there any support for individuals requiring accommodations during the hiring process?

Yes, Capital One is committed to fostering a diverse and inclusive work environment and will meet the needs of those requiring reasonable accommodations.

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Capital One

Finance
Industry
10,001+
Employees

Mission & Purpose

At Capital One, we’re changing banking for good. We were founded on the belief that no one should be locked out of the financial system. We’re dedicated to helping foster a world where everyone has an equal opportunity to prosper. We’re a bank. But we don’t think like one. We’re always thinking about what’s next. About how we can innovate. Inspire. And develop the tools our customers need to improve their financial lives. That’s where you come in. Your ideas, your experiences and your skills will help us make banking simpler. Working here is about doing bold things. And having that feeling like you belong right where you are. Because we’re doing cool work that lets you have a life outside of work. That’s life at Capital One.

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