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Executive Assistant

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Lime

19d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Mainz

AI generated summary

  • You have experience in executive assistance, excellent organizational skills, strong prioritization, initiative, fluent in German and English, proficient in MS Office, and maintain discretion and reliability in dynamic situations.
  • You will manage schedules, support sales, facilitate communication, handle administrative tasks, and optimize workflow for the executive team, ensuring effective operations and organization.

Requirements

  • * Erfahrung in einer Assistenzfunktion, idealerweise auf Geschäftsführungsebene
  • * Hervorragende organisatorische Fähigkeiten und eine strukturierte, vorausschauende Arbeitsweise
  • * Ein sicheres Gespür für Prioritäten und ein hohes Maß an Eigeninitiative
  • * Sehr gute Kommunikationsfähigkeiten in Deutsch und Englisch
  • * Sicherer Umgang mit MS Office und digitalen Tools
  • * Diskretion, Zuverlässigkeit und die Fähigkeit, auch in dynamischen Situationen den Überblick zu behalten

Responsibilities

  • Effektives Zeit- und Aufgabenmanagement: Du koordinierst und priorisierst Termine und Aufgaben der Geschäftsführung, behältst stets den Überblick über Ziele, Projekte und Herausforderungen und stellst sicher, dass die Zeit der Geschäftsleitung optimal genutzt wird.
  • Vertriebsunterstützung mit Weitsicht: Du kümmerst dich um die Pflege und Erweiterung unseres Kundenstamms, planst Maßnahmen zur Kundenbindung und unterstützt bei der Organisation von Vertriebsterminen und -touren.
  • Kommunikation als Schlüssel: Du bist die zentrale Schnittstelle für alle Anliegen an die Geschäftsführung, sorgst dafür, dass Informationen zur richtigen Zeit bei den richtigen Personen ankommen, und unterstützt aktiv bei der Abstimmung mit internen und externen Stakeholdern.
  • Operative Entlastung: Du recherchierst, klärst offene Fragen, bereitest Entscheidungen und Termine vor und nach und verfolgst die Umsetzung geplanter Schritte. Deine Arbeit erhöht die Effektivität und Effizienz der Geschäftsführung im Tagesgeschäft.
  • Verlässliche administrative Unterstützung: Du organisierst Termine und Reisen, bearbeitest Dokumente, erstellst Präsentationen, bereitest Meetings vor, hältst die Ablage stets aktuell und schaffst durch deine Arbeit Freiräume für die Geschäftsleitung.

FAQs

What are the main responsibilities of the Executive Assistant?

The main responsibilities include effective time and task management for the management, supporting sales efforts, serving as a communication hub, providing operational relief, and offering reliable administrative support.

What qualifications are required for this position?

Candidates should have experience in an assistant role, preferably at the executive level, strong organizational skills, excellent communication abilities in German and English, and proficiency in MS Office and digital tools.

Is prior experience in a similar role necessary?

Yes, experience in an assistant function, ideally at the executive management level, is required.

What kind of growth opportunities are available for this role?

There are continuous growth opportunities through learning courses, mentoring, and feedback to help you develop and exceed your own expectations.

How does the team culture look like?

The team operates on a philosophy of "One Team One Dream," where everyone is encouraged to take responsibility and contribute to the overall success.

Will the Executive Assistant have opportunities to interact with clients?

Yes, the Executive Assistant will support sales efforts and customer retention measures, which involves interaction with clients.

Are communication skills crucial for this role?

Yes, very good communication skills in both German and English are a key requirement for this position.

What tools or software should I be familiar with?

Proficiency in MS Office and various digital tools is necessary for effectively managing tasks and communications.

What is the mission of the company?

The company's mission is to work on Digital Health Applications (DiGA) and other products that promote therapeutic movement for patients, encouraging them to stay engaged with their therapy and achieve their goals.

Is travel required for this position?

Yes, the role includes organizing travel plans for the management, which may involve occasional travel.

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Lime

Building a future where transportation is shared, affordable and carbon-free.

Technology
Industry
501-1000
Employees
2017
Founded Year

Mission & Purpose

Lime is a transportation company that provides electric scooters, bikes, and other micromobility solutions for urban areas. Their ultimate mission is to revolutionise urban transportation by offering convenient, affordable, and eco-friendly alternatives to traditional vehicles. The purpose of Lime is to reduce urban congestion, lower carbon emissions, and improve accessibility by encouraging the use of sustainable modes of transport. They aim to create cleaner, more liveable cities by providing innovative mobility solutions that enhance the efficiency and enjoyment of urban travel.