FAQs
What are the primary responsibilities of the Senior Administrative Assistant?
The primary responsibilities include providing secretarial and administrative support, managing schedules, organizing meetings, taking minutes, and ensuring effective communication between senior management and other associates.
What qualifications are required for this position?
A high school diploma or equivalent with 5 years of administrative secretarial experience, or an Associate's degree with 3-4 years of relevant experience is required.
Are there specific skills needed for this job?
Yes, candidates should have good typing skills (55+ wpm preferred), proficiency in MS Office (Word, Excel, PowerPoint), effective communication skills, and strong organizational abilities.
What types of tasks will I be doing on a daily basis?
Daily tasks include typing correspondence, screening phone inquiries, maintaining files, preparing agendas for meetings, taking and distributing minutes, and handling personal matters for executives as needed.
Is experience with a multi-line phone system necessary?
Yes, familiarity with a multi-line phone system is required for effectively managing phone inquiries and communications.
Will I be required to work extra hours?
Yes, there may be a need to work extra hours, including attending evening meetings, as necessary.
What is the work environment like for this position?
The work environment involves extensive sitting at a desk for typing and phone work, managing multiple tasks under time constraints, and interacting with various levels of management and associates.
Is this position suitable for someone who prefers independent work?
While independent work is often required, the role also emphasizes teamwork and collaboration with other administrative staff, so an ability to work closely with others is important.
What is the role of customer service in this position?
Providing excellent customer service to physicians, associates, and patients is a fundamental aspect of this role, ensuring effective communication and support.
Do you provide training for the administrative tasks?
Yes, training and support will be provided to help familiarize the incumbent with specific responsibilities and organizational processes.