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Senior Administrative Coordinator

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  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Denton

Requirements

  • Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
  • Exceptional communication and interpersonal skills.
  • Advanced written communication skills.
  • Advanced Microsoft Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.
  • Knowledge of policies, practices, procedures and terminology of assigned function.
  • Supervisory skills.

Responsibilities

  • -Manages clerical operations of the department, and supports a department with 13 full-time staff members, graduate assistants, and student employees
  • -Responsible for the upkeep of multiple databases including the tracking of student participation information, mail and email communications
  • -Provides and accurate ledger of fiscal matters for multiple grant and discretionary accounts including accurate tracking of participant costs for all department spending
  • -Prepares budget reports monthly and as requested by program directors
  • -Facilitates the processing of all goods and service contracts with purchasing and legal departments
  • -Processes purchase orders, IDT’s, and travel documents for department staff
  • -Oversees human resources processes and procedures (including payroll, new hire onboarding, and timekeeping) for the department
  • -Provides interpretations of policies and procedures related to travel, employment, and purchasing for departmental staff
  • -Analyzes and makes recommendations for office operational needs, including equipment, workflow and materials
  • -Responsible for departmental inventory of supplies and equipment and completes annual asset reports
  • -Serves as the office liaison with financial aid to complete annual work study agreements and process departmental scholarships
  • -Provides backup to the front desk staff when necessary by answering incoming phone calls, emails, and greeting visitors to the department
  • -Supports all programs and initiatives originating out of the department

FAQs

What is the job title for this position?

The job title is Senior Administrative Coordinator.

Where is this position located?

This position is located at the University of North Texas in Denton.

What department will the Senior Administrative Coordinator work in?

The Senior Administrative Coordinator will work in the TRIO Programs department within the UNT-Student Engagement division.

What are the minimum qualifications required for this position?

The minimum qualifications include a Bachelor's Degree and five years of highly responsible and varied office administration or business management experience, or an equivalent combination of experience, education, and training.

What are some key responsibilities of the Senior Administrative Coordinator?

Key responsibilities include managing clerical operations, overseeing budget reports, processing contracts and purchase orders, coordinating HR processes, maintaining databases, and analyzing office operational needs.

What skills are strongly preferred for this position?

Strong preferences include exceptional communication and interpersonal skills, advanced Microsoft Office skills, knowledge of accounting/budgeting procedures, and supervisory skills.

What does the work schedule look like for this role?

The work schedule is Monday to Friday from 8 AM to 5 PM, with some evenings and weekends required.

Is this position security sensitive?

Yes, this is a Security Sensitive Position.

What is the salary for this position?

The salary for the Senior Administrative Coordinator position is $46,665.00.

Are there any benefits offered with this position?

Yes, the University of North Texas System offers various benefits for employees. For more information regarding the benefits, refer to the provided link in the job description.

A Tier One public research university, UNT is home to nearly 47,000 students committed to transforming the world.

Education
Industry
1001-5000
Employees
1890
Founded Year

Mission & Purpose

Ranked a Tier One research institution by the Carnegie Classification and designated a Hispanic- and Minority-Serving Institution, UNT is the flagship institution of the UNT System and is located in Denton. Boasting 250 degree programs and a thriving community of nearly 47,000 students, UNT serves the North Texas region and helps drive the state’s economy through innovative research, educational excellence focused on career readiness, and a spirit of entrepreneurship. Together, with its branch campus in Frisco, UNT students earned more than 12,000 degrees last year.

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