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Workplace Experience Coordinator

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Freshfields Bruckhaus Deringer

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Facilities Management
  • New York
  • Quick Apply

AI generated summary

  • You should have a relevant degree, 3-5+ years in workplace coordination, strong organization, communication skills, and proficiency in Microsoft Office. Law firm experience is a plus.
  • You will manage seating arrangements, coordinate office moves, resolve scheduling conflicts, track workspace requests, and assist with workplace initiatives to enhance employee experience.

Requirements

  • Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
  • 3-5+ years of experience in workplace coordination, preferably in a professional services or law firm environment.
  • Strong organizational skills with a keen attention to detail.
  • Excellent problem-solving abilities and the ability to manage handle competing priorities diplomatically and professionally.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with attorneys, staff, and vendors.
  • Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and experience with space management software preferred.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Familiarity with the unique needs and culture of law firms is a plus.
  • A proactive mindset with a focus on continuous improvement and customer service.

Responsibilities

  • Maintain accurate records of seating arrangements and office occupancy.
  • Assign offices and workstations to new hires, transfers, and promotions in collaboration with the NY Workplace Experience Manager and Human Resources Business Partners.
  • Develop and maintain floor plans, ensuring updates reflect current seating assignments.
  • Plan and coordinate office moves with Facilities, IT and move vendor when needed.
  • Communicate with employees and vendors to ensure smooth execution of moves.
  • Track and manage requests for workspace changes, ensuring alignment with firm policies.
  • Serve as the primary point of contact for the NY Hospitality team to help resolve space-related disputes, such as overlapping conference room bookings or visiting office assignment requests.
  • Resolve scheduling conflicts diplomatically by prioritizing needs based on urgency, importance, and leadership input.
  • Generate reports on space utilization, conference room usage, and trends for leadership review.
  • Keep detailed records of past and upcoming moves, seating assignments, and related activities.
  • Maintain and update office space databases and floor plans as needed.
  • Assist with workplace experience initiatives to enhance employee satisfaction and productivity.
  • Support Hospitality & Workplace Services special projects as directed by the Workplace Experience Manager, contributing to workplace improvements and strategic initiatives.

FAQs

What is the primary focus of the Workplace Experience Coordinator role?

The primary focus of the Workplace Experience Coordinator role is the coordination of space management within the New York office, overseeing seating assignments, office moves, and the efficient management of shared spaces.

What qualifications are preferred for the Workplace Experience Coordinator position?

A Bachelor's degree in Facilities Management, Business Administration, or a related field is preferred, along with 3-5+ years of experience in workplace coordination, preferably in a professional services or law firm environment.

What skills are essential for the Workplace Experience Coordinator?

Essential skills include strong organizational abilities, attention to detail, excellent problem-solving capabilities, effective communication and interpersonal skills, and proficiency in Microsoft Office Suite and space management software.

What is the compensation range for this position?

The estimated compensation range for the Workplace Experience Coordinator position is $95,000 to $115,000.

What are the main responsibilities related to seating assignments?

Responsibilities include maintaining accurate records of seating arrangements, assigning offices and workstations, and developing and maintaining floor plans that reflect current seating assignments.

How does the role support office moves?

The Workplace Experience Coordinator will plan and coordinate office moves in collaboration with Facilities, IT, and vendors, while also communicating with employees to ensure smooth execution.

Who will the Workplace Experience Coordinator liaise with regarding space-related disputes?

The Coordinator will serve as the primary point of contact for the NY Hospitality team to help resolve space-related disputes, such as overlapping conference room bookings or visiting office requests.

Are there opportunities for special projects in this position?

Yes, the Coordinator will assist with workplace experience initiatives and support special projects directed by the Workplace Experience Manager to enhance employee satisfaction and productivity.

What type of work environment can the Workplace Experience Coordinator expect?

The Workplace Experience Coordinator can expect a fast-paced work environment that requires the ability to manage competing priorities and resolve conflicts diplomatically.

Is familiarity with the culture of law firms a requirement for this role?

While not a requirement, familiarity with the unique needs and culture of law firms is considered a plus for candidates applying for this position.

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Freshfields Bruckhaus Deringer

Law
Industry
5001-10,000
Employees
1743
Founded Year

Mission & Purpose

Freshfields Bruckhaus Deringer is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions and governments on ground-breaking and business-critical mandates. Our 2,800-plus lawyers deliver results worldwide through our own offices and alongside leading national firms. Our commitment and business know-how mean our clients rely on us when it matters most. Freshfields Bruckhaus Deringer has offices in Austria, Bahrain, Belgium, China, England, France, Germany, Hong Kong, Italy, Japan, the Netherlands, Singapore, Spain, the United Arab Emirates, the United States of America and Vietnam.

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