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HR Administrative Assistant

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Moss

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Fort Lauderdale

AI generated summary

  • You need Spanish proficiency, a degree in HR or related field preferred, admin experience, strong communication, organizational skills, detail orientation, MS Office and HRIS knowledge, and confidentiality.
  • You will support HR operations, process invoices and expenses, manage HRIS tasks, handle calls and tickets, coordinate employment verifications, prepare reports, plan events, and ensure compliance.

Requirements

  • Spanish required
  • French creole is a plus
  • Bachelor's degree in Human Resources, Business Administration, or related field preferred
  • Proven experience in an administrative role, with exposure to HR functions preferred
  • Strong communication skills, both verbal and written, with the ability to interact professionally with Team Members at all levels
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously
  • Attention to detail and accuracy, particularly when handling sensitive information and financial transactions
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems (e.g., Workday) preferred
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Strong problem-solving skills and the ability to work effectively both independently and as part of a team
  • Commitment to providing exceptional customer service and support to internal and external stakeholders

Responsibilities

  • Provide general administrative support to HR operations, including document management, scheduling, and correspondence handling
  • Compile and process all HR vendor invoices accurately and in compliance with account payables protocols
  • Process staff expenses and credit card reconciliations, ensuring thorough records and adherence to policies
  • Review and approve business card orders for new hires to maintain alignment with company branding
  • Support HRIS administrative tasks, including data entry, system updates, and user support for HR systems
  • Act as the primary point of contact for general calls and Workday escalations, providing timely and effective support to Team Members and managers
  • Handle simple support tickets that do not require configuration, resolving issues efficiently or escalating them to the appropriate team member
  • Coordinate the verification of employment process, responding to requests from external parties and ensuring compliance with company policies and procedures
  • Maintain accurate records and documentation related to HR administrative tasks, ensuring confidentiality and data integrity
  • Prepare various monthly reports, such as birthday communications and headcount reports, ensuring accuracy and completeness of data
  • Collaborate with other HR team members to streamline processes, improve efficiency, and enhance the overall Team Member experience
  • Stay updated on relevant HR policies, procedures, and regulatory requirements to ensure compliance and provide accurate information to stakeholders
  • Plan and coordinate HR-related events, including employee engagement activities and training sessions
  • Perform other duties as assigned

FAQs

What is the primary role of the HR Administrative Assistant at Moss?

The primary role of the HR Administrative Assistant is to provide transactional support for HR systems and processes, assist the HR Leadership team with administrative tasks, manage HR vendor invoices, process staff expenses, and respond to various HR inquiries.

Is Spanish language proficiency required for this position?

Yes, Spanish language proficiency is required for this position, and knowledge of French Creole is considered a plus.

What educational qualifications are preferred for the HR Administrative Assistant role?

A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred for the HR Administrative Assistant role.

What specific skills are essential for this position?

Essential skills for this position include strong communication skills, excellent organizational and time management abilities, attention to detail, proficiency in Microsoft Office Suite, and familiarity with HRIS systems such as Workday.

Will the HR Administrative Assistant be involved in managing HR-related events?

Yes, the HR Administrative Assistant will be responsible for planning and coordinating HR-related events, including employee engagement activities and training sessions.

To whom does the HR Administrative Assistant report?

The HR Administrative Assistant reports to the Lead, Team Member Support.

Is this position full-time or part-time?

This position is full-time and classified as non-exempt, salaried.

What is the job location for the HR Administrative Assistant?

The job location for the HR Administrative Assistant is Fort Lauderdale, FL.

What type of company culture does Moss promote?

Moss promotes a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development, and employees consistently rank Moss as one of the best places to work.

How does Moss support diversity and inclusion?

Moss is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

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Moss

Your entire company spend in one place: Manage card payments, employee expenses, invoices, and cash flow in one place.

Finance
Industry
201-500
Employees
2019
Founded Year

Mission & Purpose

Moss saves your company time and money and gives you control over your expenses. As an end-to-end spend management solution, there’s a reason thousands of businesses across Europe rely on us. For smart spending, smooth month-end closing, and seamless integration with your existing HR and accounting systems, Moss is the superior spend management tool for finance teams.

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