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HR & Payroll Specialist (Accounting Tech III)

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City of Seattle

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Accounting & Tax
  • Seattle

AI generated summary

  • You must have 3 years of accounting/bookkeeping experience, 1 year as Accounting Technician II, or a combination of education and experience equivalent to meet the job qualifications.
  • You will process payroll in Workday, ensure compliance, handle employee inquiries, audit timesheets, generate reports, maintain records, and assist with onboarding and payroll-related projects.

Requirements

  • Requires three years of accounting/bookkeeping experience
  • Or
  • One year of work experience as an Accounting Technician II
  • Or
  • A combination of education/training/experience which provides an equivalent background needed to perform the job successfully.

Responsibilities

  • Use Workday to process accurate and timely payroll for all employees, ensuring correct deductions, benefits.
  • Ensure compliance with federal, state, and local payroll laws and regulations, performing regular audits to maintain accuracy.
  • Handle payroll-related inquiries from employees, resolve discrepancies, and provide guidance on payroll matters, including earnings, deductions, and benefits.
  • Process costing allocation and organizational changes in Workday, ensuring data is accurate for payroll processing.
  • Process retroactive payments adjustments.
  • Process sick leave transfers.
  • Process union dues, parking, and other relevant deductions.
  • Verify cash-outs for sick, vacation, and compensatory time upon employee departure.
  • Regularly generate payroll reports from Workday to ensure alignment with PeopleSoft data to reconcile any discrepancies each payroll cycle.
  • Audit timesheets each pay period for compliance and accuracy with employee earnings, deductions, and benefits.
  • Assist in preparing payroll reports for internal and external audits, ensuring all payroll records are accurate and compliant with regulations.
  • Support the maintenance of historical payroll records and reports, ensuring they are properly archived in accordance with retention policies.
  • Assist with payroll-related projects, tasks, and confidential payroll matters.
  • Maintain HR communication materials, including employee payroll-related documents, ensuring they are updated and accurate.
  • Collaborate with the HR team to ensure accurate record-keeping and up-to-date payroll information in Workday and related systems.
  • Attend BRAG and SPHRUG meetings on behalf of the SMC HR team.
  • Maintain and archive payroll records in compliance with City and Court retention policies, ensuring all data is kept confidential and secure.
  • Assist with the payroll-related aspects of recruitment and onboarding, ensuring new hires are accurately entered into Workday for payroll processing.
  • Update and maintain records for payroll-related recruitment activities and ensure new employee records are prepared for payroll entry.

FAQs

What is the role of the HR & Payroll Specialist (Accounting Tech III) at the Seattle Municipal Court?

The HR & Payroll Specialist will provide payroll support for the Court's HR team, handling payroll processing, maintaining accurate payroll records, addressing employee timekeeping needs, and ensuring compliance with payroll regulations. They will also assist with accounts receivable and payable, and collaborate with the finance team for accurate monthly reporting.

What qualifications are needed for this position?

Candidates should have three years of accounting/bookkeeping experience, one year of experience as an Accounting Technician II, or a combination of education, training, and experience that provides an equivalent background.

Is experience with specific software required for this role?

Yes, experience with Workday for payroll processing and PeopleSoft for reconciling data is required. Familiarity with Excel for data analysis and reporting is also necessary.

Will I need to handle employee inquiries related to payroll?

Yes, the role involves handling payroll-related inquiries, resolving discrepancies, and providing guidance on payroll matters such as earnings, deductions, and benefits.

Is there a focus on social justice and equity in this position?

Yes, the City of Seattle is committed to advancing equity, social justice, diversity, and inclusion within the payroll and HR processes.

What is the salary range for this position?

The salary range for the HR & Payroll Specialist position is between $35.72 (Step 1) and $41.59 (Step 5) per hour.

Are benefits offered for this position?

Yes, the City of Seattle offers a comprehensive benefits package that includes vacation, holiday and sick leave, medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

How can I apply for this position?

Qualified candidates must submit a completed NEOGOV online application, supplemental questionnaire responses, a cover letter, and a current resume indicating relevant experience and education.

What is the work schedule like for this role?

This is a full-time position requiring 40 hours per week, and it offers the flexibility of a hybrid work schedule.

What does the hiring process entail?

The hiring process includes submitting the necessary application materials, with a job offer contingent upon successfully passing a background check, including a criminal history background review, fingerprinting, and reference checks.

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City of Seattle

Government
Industry
10,001+
Employees

Mission & Purpose

As a city, Seattle is known as a progressive leader in technology, innovation, and the environment. As an employer, the City of Seattle is leading local government in environmental stewardship, green building, and social justice, making our City what it is today and shaping our future. Our employees play an important role in making this possible. You might be surprised by the variety and range of opportunities that are available at the City of Seattle. We have more than 1,100 job titles in more than 30 different departments, from the Office of Immigrant and Refugees Affairs or the Office of Arts & Culture to the Public Utilities and Department of Transportation. Our positions range from seasonal work at the City’s parks and recreation facilities to skilled trade workers, accounting, communications and information technology professionals, and middle and senior-level management. Whatever your line of work, we hope you consider the City of Seattle in your job search. We likely have the opportunity for you! Be a part of the team that helps run our great city by joining the more than 12,000 employees working for the greater good by providing programs and services to Seattle’s people and businesses.

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