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Human Resource Assistant

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HUB International

1mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Bothell

AI generated summary

  • You need 2+ years in HR, strong interpersonal and organizational skills, excellent communication, attention to detail, proficiency in MS Office, and a bachelor’s degree. Workday experience preferred.
  • You will manage HRIS data, ensure accurate records, respond to inquiries, assist with payroll and orientation, coordinate interviews, and support talent acquisition events and logistics.

Requirements

  • Minimum 2 years of HR or related experience
  • Strong interpersonal skills with the ability to manage sensitive and confidential handle confidential information with tact, professionalism, and diplomacy
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Proficient with MS Office Suite or related software
  • Experience with Workday preferred but not required
  • Bachelor's degree (4-year degree)

Responsibilities

  • HR Administration
  • Administrative processing in our HRIS system (Workday)
  • Maintains accurate and up-to-date human resources files, records and documentation
  • Monitors various HR inboxes responding to frequently asked questions from applicants and employees relative to hiring processes, policies, benefits, etc. Triages more complex questions to the appropriate senior level HR staff and/or management
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • May assist with basic payroll functions including one-time submissions and answering employee questions.
  • May assist with new hire orientation.
  • Assists with planning and execution of special events such as region-wide meetings, employee recognition events, holiday parties, and other employee experience events.
  • Talent Acquisition Support
  • Job Postings & Maintenance: Create, update, and manage job postings in our HRIS system (Workday) to ensure accurate and timely listings.
  • Interview Coordination: Schedule and coordinate interviews through our CRM system (Phenom), ensuring a seamless candidate experience by liaising with hiring managers and interviewers.
  • Requisition Tracking & Reporting: Assist in monitoring, updating, and generating reports on open requisitions, providing visibility into hiring progress and recruitment metrics.
  • Career Fair & Event Support: Help prepare for career fairs and recruitment events by coordinating logistics, assembling materials, and ensuring a strong employer brand presence.
  • Administrative Support: Provide additional support as needed, such as drafting communications, maintaining candidate records, and assisting with special projects related to talent acquisition.

FAQs

What is the primary responsibility of the Human Resource Assistant at HUB?

The primary responsibility of the Human Resource Assistant is to provide administrative support to the Human Resource team and Talent Acquisition function, ensuring the effective and efficient operations of the human resources department.

What qualifications are required for the HR Assistant position?

A minimum of 2 years of HR or related experience is required, along with a Bachelor's degree (4-year degree).

Is experience with Workday necessary for this role?

Experience with Workday is preferred but not required.

What type of skills are ideal for this position?

Ideal candidates should have strong interpersonal skills, organizational and time management abilities, excellent verbal and written communication skills, strong attention to detail, and proficiency in MS Office Suite or related software.

What kind of benefits does HUB offer to its employees?

HUB offers benefits such as a 401k plan with company matching, paid parental leave, medical, dental, and vision options, a wellness program, paid vacation, paid holidays, floating holidays, and more.

What is the expected salary range for the HR Assistant position?

The expected salary range for this position is $25/hr to $29/hr, depending on factors such as the candidate’s skills, experience, and working location.

Does HUB provide opportunities for employee development?

Yes, HUB is committed to investing in employee growth and development, providing continuous opportunities for learning and industry knowledge enhancement.

How does HUB approach work-life balance?

HUB promotes a flexible work schedule and a comfortable work atmosphere, along with a "dress for your day" policy to encourage work-life balance.

What types of events might the HR Assistant help plan?

The HR Assistant may assist with planning and execution of special events such as region-wide meetings, employee recognition events, holiday parties, and other employee experience events.

How does HUB ensure a diverse work environment?

HUB is an equal opportunity employer and does not discriminate based on race, ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by law.

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HUB International

Finance
Industry
10,001+
Employees

Mission & Purpose

Hi, we’re HUB. We advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy. So you’re ready for tomorrow. About Hub International Headquartered in Chicago, Illinois, Hub International Limited (Hub) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, Hub’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions.

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