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Staffing Coordinator

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Think Together

18d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Bernardino

AI generated summary

  • You must have strong computer skills, excellent communication, organizational abilities, and flexibility. Experience with HR systems is a plus, along with a willingness to obtain Live Scan certification.
  • You will manage employee data, oversee hiring processes, coordinate interviews, support onboarding, maintain staffing charts, and communicate candidate status while ensuring deadlines are met.

Requirements

  • Strong computer skills including proficiency with Word, Excel, PowerPoint, and Outlook
  • Excellent interpersonal and team building skills.
  • Flexible, adaptable, and able to alter according to changes in projects or business needs.
  • Ability to multi-task, work in a fast-paced environment.
  • Must be willing to become Live Scan certified within 10 days of start date (Certification paid through Think Together).
  • Strong organizational skills and relating data to business and operations metrics.
  • Ability to work in a team environment and independently with minimal supervision.
  • Organized, focused on details and able to change and adjust according to changes in projects or business needs.
  • Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds.
  • Ability to complete multiple tasks with accuracy, shifting from one to another with frequent interruptions and competing deadlines.
  • Must be able to prioritize workload.
  • Strong attention to detail and follow-up skills required.
  • Strong written and verbal communication skills
  • Provides ongoing support to other Staffing Coordinators and TA Team as needed.
  • Communication with multiple internal departments, hiring managers and leaders within the organization.
  • Willing to work occasional evenings and weekends.
  • Two (2) years college degree or equivalent experience.
  • High volume administrative experience a plus.
  • Innovating user of Applicant Tracking Systems, Survey Monkey, and ADP workforce preferred, or prior HRIS systems experience, is a plus.
  • Knowledge of and experience with data management and various analytic tools.
  • Must pass Live Scan (fingerprinting), Background Check, and Tuberculosis test.

Responsibilities

  • Oversees collection and reporting of employee data supporting Think Together programs; including supplemental staffing needs, long-term planning for concurrent programs in the Region; ensure high data quality.
  • Proctors and grades pre-employment tests.
  • Conducts Live Scans for new hires.
  • Supports recruiters in the onboarding process of new hires.
  • Support in managing scheduled interviews and/or assessments with candidates and Site Coordinators, Quality Assurance Coaches and Hiring Managers.
  • Maintains staffing charts, supplemental staffing charts and recruiting reports.
  • Place new hires in appropriate school sites based on current needs of the region.
  • Updates & maintains candidate status in the Applicant Tracking System.
  • Support and coordinate activities between Program Departments and the Regional Hub office; and work cooperatively and collaboratively with regional and program staff to support staffing needs.
  • Attends and participates in meetings and training with TA (Talent Acquisition), Regional Hub, and Program teams.
  • Organizes own work to ensure deadlines are met.
  • Completes work on time and communicates candidate status with hiring managers and any other essential parties.
  • Serves as the back-up for the Sub-Coordinator with the placement of substitutes; may serve as back-up for the Human Resources Coordinator for new hire paperwork or orientation.
  • Perform other duties as assigned.

FAQs

What is the pay range for the Staffing Coordinator position?

The pay range for the Staffing Coordinator position is $23-$25/hr.

What are the main responsibilities of a Staffing Coordinator?

The main responsibilities include overseeing employee data collection, administering pre-employment tests, conducting Live Scans, managing candidate statuses, and supporting the onboarding process for new hires.

Is prior experience required for the Staffing Coordinator role?

A two (2) years college degree or equivalent experience is required, along with high volume administrative experience being a plus.

What tools or systems should I be familiar with for this position?

Familiarity with Applicant Tracking Systems, Survey Monkey, ADP workforce, and data management tools is preferred.

Will I need to work outside of regular office hours?

Yes, you may be required to work occasional evenings and weekends.

Is training provided for required certifications?

Yes, Think Together will cover the costs for becoming Live Scan certified within 10 days of your start date.

What skills are considered essential for this role?

Essential skills include strong computer proficiency, excellent interpersonal and team-building skills, strong organizational skills, and effective written and verbal communication skills.

Are there opportunities for advancement within the organization?

Yes, Think Together values professional development and offers various opportunities for career advancement.

How does the organization ensure diversity and inclusion in its hiring process?

Think Together is an Equal Opportunity Employer and is dedicated to non-discrimination practices in recruitment, hiring, and all employee activities.

What is the company culture like at Think Together?

The company culture focuses on collaboration, community investment, and a commitment to improving educational outcomes for children across California.

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Think Together

Partnering with schools to change the odds for kids.

Education
Industry
1001-5000
Employees
1997
Founded Year

Mission & Purpose

Think Together is a non-profit organization partnering with schools to change the odds. We equip students with the tools they need to succeed; and we equip schools with solutions that transform teaching and learning from the boardroom to the classroom.